Richard Cline

Attachments EME1982014,POF Importance: High Angela, | have reviewed the following resolution: EME19820)4~ Resolution to Zito Consteaetion for Lnitial Warermain Cot-In @) the Water Plant ~ $676,300.00 (Water Fund) The recommended vendor was the only submission to the City's request for bid. Typically, | have concerns about awarding bids ta only ane bidder However, the Cily has a vary aggressive Umeline jn order te meet an April completion date before losing service fram DQWSOD, The City alsa stated that they held nvultiple mentings to encoursge maximum vendor participation, however, ‘iii aggressive timeline may have (impacted the number of bids received. This résolution does apuesr to conform with Section 12 (3) of PA 436 as il exceeds $50,000 iW value antl Was competitively bid, Also, per the same section, the City ts not requesting the State Treasurer to issue ayy exemption few this section, ‘The City also appears confident that this contract can execute the requested work. Given (he aggressive timeline, | am, therefore, recommending approval of this resolution. Eric Cline | Unit Operations Specialist - Office of Fiscal Respansitillity State of Michigan | Michigan Qepartment of Treasury 420 W, Allegin Street, 3rd Floor | Lansing, Mi 48922 (817) 338-2074 | slings) G@imichigan. gov CONFIDENTIALITY NOTICE: This emoil, and ony attachments, Is for Ihe cole Use of tite Intended reciment|s) ane moy contain titformation that tx confidential and protected from dactosure unter the low. Any unauthorized review, use, disclasure, or distribution is prohitiited, tj you are dor ie tended yecipient, please Contact the seniler by reply eorrali, ud defeie/destroy all copies of the Ovarnial massdge aid ettocnmentt Mark Vou

Please find the most recent cash flow iteration provided to Treasury attached. Best regards, Jody N. Lundquist Chief Financial Officer City of Flint 1101 S. Saginaw Street, 2nd Floor Flint, Ml 48502 jlundquist@cityofflint com (810) 237-2441 soneeneee- Forwarded message ----------

Terry, I can find no information related to this topic. Eric Cline | Department Manager | State of Michigan Michigan Department of Treasury { Local Government Financial Services Division | Fiscal Responsibility Section 430 W. Allegan Street, 3rd Floor | Lansing, MI 48922 Lansing Office (517) 335-2078 | Cell Phone (517) 243-8450 | Traverse City Office (231) 922-5228 E-mail cliner|@michigan.gov CONFIDENTIALITY NOTICE: This e-mail, and any attachments, 1s for the sole use of the tended recipient(s) and may contain information that 1s confidential and protected from disclosure under the law. Any unauthorized review, use, disclosure, or distribution 2s prohibited, If you are not the intended recipient, please contact the sender by reply e-maul, and delete/destroy all capies of the original message and attachments Thank you.

Just following up to ensure we do not have ANY info/documentation on this issue or the extension...

Good afternoon. Attached is the transcript of the January 22nd RTAB Proceeding. Maxine Murray Executive Assistant to Dr. Karen W. Weaver. Mayor City of Flint 1101 S. Saginaw Street Flint, MI 48502 810.237.2035 Telephone 810.766.7218 Fax xxxEND_PAGE:treasury01_b38_6783_6976_092 STATE OF MICHIGAN In the Matter of: CITY OF FLINT RECEIVERSHIP TRANSITION ADVISORY BOARD Proceedings had in the above-entitled matter, taken by Claudia M. Weekly, CSR-2963, and Notary Public, on Friday, January 22, 2016, at 1101 South Saginaw Street, Council Chambers, Flint, Michigan, commencing at or about 2:11 PaMs APPEARANCES: FRED HEADEN, Chair MICHAEL FINNEY, Member MICHAEL TOWNSEND, Member DAVID McGHEE, Member BEVERLY WALKER-GRIFFEA, Member ERIC CLINE ! email: [email protected] Ripka, Boroski & Associates, L.L.C. (800)542-453 1/ (810)234-7785 FAX (810)234-0660 Firm Registration NO: 008139 xxxEND_PAGE:treasury01_b38_6783_6976_093 i Friday, January 22, 2016 2 Flint, Michigan 3 1:09 P.M. 4 CHAIRPERSON HEADEN: Meeting will be in order, 5 please. Let the record reflect that all five members of 6 the RTAB are present. We have a quorum. q I would like to, before conducting further 8 business, acknowledge two new additions to the Board, 9 both to my right, Mr. Michael Townsend and Mr. Michael 0 Finney. We look forward with working with both of you. 1 Both of you will be a great addition to the Board. If 2 either one of you have a desire to make any comments now +3 please feel free. 4 MEMBER FINNEY: No. 15 MEMBER TOWNSEND: No. 6 CHAIRPERSON HEADEN: The next item is the approval of the agenda. Are there any additions to the 3 agenda? Mr. McGhee? 9 MEMBER McGHEE: Yes. Mr. Chair, thank you. I 20 would like to make a motion that public comment be moved 21 toward the beginning, so moved after the minutes. 22 CHAIRPERSON HEADEN: Is there support? 23 MEMBER WALKER-GRIFFEA: Support. 24 CHAIRPERSON HEADEN: Without objection, the 25 agenda is so amended. L i i i t i Ripka, Boroski & Associates, L.L.C. email: [email protected] (800)542-4531/ (810)234-7785 FAX (810)234-0660 Firm Registration NO: 008139 xxxEND_PAGE:treasury01_b38_6783_6976_094 The next item of business is the approval of the RTAB minutes of January 13. Those are previously distributed. Are there corrections or additions to those minutes? If not, I'll entertain a motion that the minutes from January 13 be approved. MEMBER WALKER-GRIFFEA: So moved. MEMBER McGHEE: Support. CHAIRPERSON HEADEN: Those in favor of the motion please say aye. MEMBER FINNEY: Aye. MEMBER TOWNSEND: Aye. MEMBER MCGHEE: Aye. MEMBER WALKER-GRIFFEA: Aye. CHAIRPERSON HEADEN: Opposed? ou The motion is adopted. | There is no unfinished business pending. | The next item based upon the amended agenda is public comment. Mr. Cline, has anyone signed in to provide public comment? MR. CLINE: Good afternoon. At the moment we have six individuals that have signed in for public comment. Start off with A. Dumas. MR. DUMAS: Good afternoon. My name is A.C. sari = a aesaee 7 7 r ts ee es es or gramme: Ripka, Boroski & Associates, L.L.C. email: [email protected] (800)542-453 1/ (810)234-7785 FAX (810)234-0660 Firm Registration NO: 008139 xxxEND_PAGE:treasury01_b38_6783_6976_095 Dumas and I reside at 533 East Rankin Street in the City of Flint. I've been a resident of the City of Flint for my entire life. And I do want to say, according to the agenda, hopefully that this RTAB Board will give the Mayor Karen Weaver her powers back to govern as Mayor of the City of Flint. Now, every one knows that I am anti, I want to repeat that, anti Emergency Managers, anti Emergency Managers appointees, anti this Board, because I don't believe in Emergency Managers. And I'm going to say this as I go to my seat. I'm going to say what God told Moses. The difference, we had one preacher up there. God told Moses tell Pharaoh to let my people go, that they may serve me. And I'm going to say to this RTAB Board I would appreciate if you go to the Governor and tell the Governor to let the people of the City of Flint go so we can be governed by our Bible, which is our own City charter, Constitution of the United States and the State of Michigan. Just to recant, that I am not in favor of Emergency Manager style, a takeover. I do believe in strong government. As you know, strong city governments, as you know, many of you don't know, that last night when we had our city charter review commission meeting that 100 percent of the people, residents were there in that Ripka, Boroski & Associates, L.L.C. email: [email protected] (800)542-4531/ (810)234-7785 FAX (810)234-0660 Firm Registration NO: 008139 xxxEND_PAGE:treasury01_b38_6783_6976_096 20 21 22 23 24 25 packed house say they want a strong mayor form of governor, government that will be able to appoint own executive staff. And so, I hope that you can that message to the Governor. You know, water is very important. And you do know that God destroyed the whole world with water. Don't get caught in the judgment of water. CHAIRPERSON HEADEN: Next, please. MR. CLINE: Keith Pemberton. MR. PEMBERTON: Good afternoon. CHAIRPERSON HEADEN: Good afternoon. MR. PEMBERTON: I worked for 25 years being a mental health aide. My job was to watch people, watch their nonverbals, hear what they had to say. And hear what they were saying, words that what they meant by what they said instead of what they wanted you to hear. I don't know if you understood what [I just said, but it's double-talk. And all we've gotten from Lansing since all this problem started is double-talk. That's all we get

Thanks, Natasha L. Henderson, City Administrator 1101 S. Saginaw St. Flint, MI Email: Phone: (810) 237-2057 www.cityofflint.com xxxEND_PAGE:treasury01_b38_6783_6976_075 CITY OF FLINT Dr. Karen W. Weaver January 27, 2016 Mayor Treasurer Nick A. Khouri Michigan Department of Treasury Lansing, Michigan 48922 Re: Water Related Civil Litigation Dear Treasurer Khouri: In our letter of December 10, 2015, we requested the State of Michigan’s financial assistance with the cost of defending the Shears, et al v City of Flint, et al \awsuit. As stated in that letter, if plaintiffs were to be successful in that litigation, the financial impact on the City of Flint (City) would be catastrophic. As you are aware, the City hired the law firm of Miller Canfield to aid in its defense. Since the firm became involved defending this suit, the City has won favorable rulings before Circuit Court Judge Archie Hayman. These rulings included an amendment scaling back the scope of the August 17, 2015, preliminary injunction. Prior to this ruling the City was forecasting financial insolvency as early as this summer. Now, the City is permitted to charge water and sewer rates consistent with the Revenue Bond Act and the biennial budget adopted by former Emergency Manager Gerald Ambrose. Additionally, Judge Hayman has acknowledged that the City is not obligated to repay 15.7 million dollars from its general fund to its water and sewer fund. Put simply, while the costs to retain Miller Canfield have not been insubstantial, it has been money well spent. These rulings are clear victories for the City. They are a key step in ensuring Flint’s overall financial health and stability — both now and in the future. While these triumphs are important, the City has also moved to have the case dismissed. Although Judge Hayman denied the motion, the City believes it has strong grounds for appellate review. That appeal is currently pending before the Michigan Court of Appeals, and the City expectantly awaits a favorable ruling. Despite the successes in Shears, the City must still overcome significant economic challenges. Our City is confronting the most dire water related emergency faced by a municipality in recent memory. This is not hyperbole, Both Governor Snyder and President Obama have declared states of emergency in the City because of the water. What is more, our City’s infrastructure, reputation, and people have been irreparably damaged. As a result of this situation, the City is facing a significant amount of civil litigation. Several lawsuits have already been filed against the City. These include two class action suits. The first, Mays v Snyder, et al was brought in the Eastern District of Michigan; the second, Collins v Snyder, was brought against the City in Genesee County Circuit Court. The City expects to incur significant legal City of Flint 1101 8. Saginaw St. Rim J01 - Flint, Michigan 48502 | wau.cityvofflintcom > (S10) 766-7346 © Far: (810) 766-7218 xxxEND_PAGE:treasury01_b38_6783_6976_076 fees and costs in defending these two suits. Moreover, we believe these suits are only the first wave of suits to be filed. It is very likely that additional plaintiffs will file suits against the City in the future. As is the case with the Shears litigation, if the plaintiffs in any water related lawsuits are successful, the financial impact on the City would be catastrophic. Certainly, the financial progress and accomplishments achieved by emergency managers over the lust four years are at risk. Avoiding this catastrophic result must be a priority. And, given the potential liability posed by these cases all funds expended on competent, qualified legal counsel will be money well spent. We again acknowledge that under Public Act 436, the State does not assume liability for the actions of an emergency manager. However, without State assistance, the City simply cannot cope with the voluminous number of lawsuits it will soon be facing. Our City needs the resources and expertise of proven legal counsel, such as Miller Canfield, Unfortunately, the City cannot afford these costs. Therefore, we are asking the State to provide the necessary funding for outside legal counsel. The City and its residents have sacrificed much to attain fiscal stability and end the financial emergency. Our budget, which is already thin, has been stretched to the breaking point by the water crisis. Again, we need the State’s help. We would ask that you provide us with the financial assistance necessary to deal with all water related litigation both now and in the future. Respectfully submitted, Dr. Karen W. Weaver " Nitasha L. Hendergo: Mayor City Administrator SADBR\Municipal Folders\Water Litigation Treasury Cormespondence\Ltr to N Khouri re Water Sutts | 27 16 docx xxxEND_PAGE:treasury01_b38_6783_6976_077 Pleyte, Beth (Ti reasury)

Good afternoon, Please find attached the materials for the February 10th RTAB meeting. I have not yet received the transcript of the February 22nd meeting. I will send that upon receipt. Thank you. Maxine Murray Executive Assistant to Dr. Karen W. Weaver, Mayor City of Flint 1101 S. Saginaw Street Flint, MI 48502 810.237.2035 Telephone 810.766.7218 Fax xxxEND_PAGE:treasury01_b38_6783_6976_003 City of Flint, Michigan Third Floor, City Hail 1101 S. Saginaw Street Flint, Michigan 48502 www. cityofflint.com Meeting Agenda - Final Monday, January 11, 2016 6:00 PM Council Chambers CITY COUNCIL Kerry L. Nelson, President, Ward 3 Vicki VanBuren, Vice President, Ward 8 Eric Mays, Ward 1 Jacqueline Poplar, Ward 2 Vacant, Ward 4 Wantwaz D. Davis, Ward 5 Herbert J. Winfrey, Ward 6 Monica Galloway, Ward 7 Scott Kincaid, Ward 9 Inez M . Brown, City Clerk xxxEND_PAGE:treasury01_b38_6783_6976_004 CITY COUNCIL Meeting Agenda - Final January 14, 2016 CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE SPECIAL ORDER 150984 . Special Order/City of Flint Audit A Special Order to allow for a Fiscal Year 2014/2015 Audit Presentation, as requested by City Council Finance & Administration Committee Chairperson Scott Kincaid. PRESENTATION OF COMMITTEE/COUNCIL MINUTES 150978 Summary Minutes/Flint City Council/Regular Meeting/December 14, 2015 Summary Minutes of the Flint City Council regular meeting held Monday, December 14, 2015, at 6:31 p.m., in the City Council Chambers, 3rd Floor, City Hall. 150979 Summary Minutes/Flint City Counci/Special Meeting/December 30, 2015 Summary Minutes of the Flint City Council special meeting held Wednesday, December 30, 2015, at 5:37 p.m., in the City Council Chambers, 3rd Floor, City Hall, PUBLIC HEARINGS PUBLIC COMMENT Per the amended Rules Governing Meetings of the Council (as adopted by the City Council on Monday, April 27, 2015), members of the public may address the Council for three (3) minutes on ANY ITEM PERTAINING TO THIS AGENDA. PETITIONS AND UNOFFICIAL COMMUNICATIONS 150980 Stipulation for Entry of Consent Judgment and Consent Judgment/Michigan Tax Tribunal/IMS Ice Arena Corp. v. City of Flint/MTT Docket No. 15-002155 Communication dated December 2, 2015, 2015, re: Stipulation for Entry of Consent Judgment and Consent Judgment filed with the Michigan Tax Tribunal by /IMS Ice Arena Corp. regarding Parcel No. 41-16-401-010 as it relates to its true cash, assessed and taxable values. 150981 2016 Summer Tax Collection Annual Resolution/Genesee Intermediate School eee City of Flint, Michigan Page 2 Printed on 1/8/2076 xxxEND_PAGE:treasury01_b38_6783_6976_005 CITY COUNCIL Meeting Agenda - Final January 11, 2016 150982 District Communication dated December 16, 2015, re: A copy of the 2016 Summer Tax Collection Annual Resolution imposing a summer property tax levy of 50 percent or 100 percent of the annual school property taxes within the local school district. Each governmental unit within the local school district receives a copy of this resolution whether or not there is a summer collection. Annual Status Repor/FY2015 Flint Genesee County Transportation Improvement Program (TIP/Genesee County Metropolitan Planning Commission (GCMPC) Communication received December 30, 2015, re: The Annual Status Report of the Fiscal Year (FY) 2015 Flint Genesee County Transportation Improvement Program. COMMUNICATIONS FROM CITY OFFICIALS 150983 Traffic Engineering/Closure Permits Lane Closures (2) dated December 2015 and January 2016, re: (1) Third, East, Second, Crapo, and Court Streets (New Year's Eve Run-Dec. 31st); and (2) Second Street (replacing transformer-Jan. 7th). ADDITIONAL COMMUNICATIONS APPOINTMENTS LICENSES RESOLUTIONS 150968 Contract/Mass Transportation Authority (MTA)/Police Services Resolution resolving that the appropriate city officials, upon City Council's approval, are hereby authorized ta enter into a contract with the Mass Transportation Authority (MTA) for police services, in amounts NOT-TO-EXCEED $68,282.55 for FY¥2016, $127,597.81 for FY¥2017, and $131,372.71 for FY¥2018, for a total aggregate amount of $327,253.07; AND resolving that the appropriate city officials, upon City Council's approval, are hereby authorized to recognize said revenues in FY2016, and the aforementioned amounts for budget years 2017 and 2018, as requested by the City Administrator. [NOTE: MTA has negotiated an agreement with the City of Flint Police Department for police officer services at its downtown location through June 30, 2018.] [NOTE: Contract is attached.] [City Administrator Submission No. CA1322015.] LIQUOR LICENSES City of Flint, Michigan Page 3 Printed on 1/8/2016 xxxEND_PAGE:treasury01_b38_6783_6976_006 CITY COUNCIL Meetling Agenda - Final January 11, 2016 ORDINANCES - First Reading ORDINANCES - Second Reading PUBLIC SPEAKERS Per the amended Rules Governing Meetings of the Council (as adopted by the City Council on Monday, April 27, 2015), members of the public may address the Council for three (3) minutes IN GENERAL. ADDITIONAL COUNCIL DISCUSSION ADJOURNMENT a City of Flint, Michigan Page 4 Printed on 1/8/2016 xxxEND_PAGE:treasury01_b38_6783_6976_007 1509-79 City of Flint, Michigan SHO", Sagnate Steet * i int, Michi Summary Meeting Minutes For engenae a CITY COUNCIL Kerry L. Nelson, President, Ward 3 Vicki VanBuren, Vice President, Ward & Eric Mays, Ward 7 Jacqueline Poplar, Ward 2 Joshua M. Freeman, Ward 4 Wantwaz D. Davis, Ward 5 Herbert J. Winfrey, Ward & Monica Galloway, Ward 7 Scott Kincaid, Ward 9 Inez M. Brown, City Clerk Monday, December 14, 2015 6:31 PM Councll Chambers SUMMARY FOR 1-11-2016 CITY COUNCIL AGENDA 150949 Summary Minutes/Flint City Council/Regular Meeting/November 23, 2015 Summary Minutes of the Flint City Council regular meeting held Wednesday, November 23, 2015, at 6:06 p.m., in the City Council Chambers, 3rd Floor, City Hall. Amation was made by Councilperson Freeman, seconded by Councilperson Kincaid, that this matter be Placed on File. The motion carried by the following vote: Aye: 8- Councilperson Mays, Councilperson Poplar, President Nelson, Councilperson Freeman, Councilperson Winfrey, Councilperson Galloway, Vice President VanBuren and Councilperson Kincaid Absent: 1- Councilperson Davis 150950 2015 Tax Rate Request/Michigan Department of Treasury/Flint Public Library District Form L-4029 dated November 5, 2015, re: Millage Request Report to the County Board of Commissioners for a Flint Public Library property tax levy. This Matter was Placed on File on the Consent Agenda. 150951 Notice of Public Hearing/Michigan Public Service Commission [MPSC] Notice of Public Hearing received November 23, 2015, re: Michigan Public Service Commission notice of hearing for the electrical customers of Consumers Energy Company, Case No. U-17918, to be held December 4, 2015, at 10:00 a.m., MPSC, Lansing. This Matter was Placed on File on the Consent Agenda. City of Flint, Michigan Paget Printed on 1/8/2018 xxxEND_PAGE:treasury01_b38_6783_6976_008 CITY COUNCIL Summary Meeting Minutes For December 74, 2015 150952 Proof of Service and Entire Tribunal Stipulation for Entry of Consent Judgment/Michigan Tax Tribunal’CPH Properties v. City of Flin/MTT Docket No. 15-002821 Communication December 2, 2015, 2015, re: Proof of Service and Entire Tribunal Stipulation for Entry of Consent Judgment filed with the Michigan Tax Tribunal by CPH Properties regarding Parcel No. 41-18-154-043 as it relates to its true cash, assessed and taxable values. This Matter was Placed on File on the Consent Agenda. 150953 Proof of Service and Small Claims Stipulation for Entry of Consent Judgment/Michigan Tax TribunalJohn N. and Patricia Pavis v. City of FlinyMTT Docket No. 15-005021 Communication December 2, 2015, 2015, re: Proof of Service and Small Claims Stipulation for Entry of Consent Judgment filed with the Michigan Tax Tribunal by John N. and Patricia Paviis regarding Parcels No. 41-18-160-009 and 41-18-159-008 as It relates to their true cash, assessed and taxable values. This Matter was Placed on File on the Consent Agenda. 150954 Traffic Engineering/Closure Permits Street and Lane Closures (5) dated November and December, 2015, re: (1) Stevens, Harrison, Boulevard, Kearsley, Wallenberg, Chavez, First and Third Streets (YMCA Family Santa Run/Walk 5K and 1 Mile-Dec. 5th); (2) Harrison and Second Streets (pulling electrical cable-Dec. 9th); (3) Maplewood Avenue (Sunday Fun Day-Nov. 22nd); (4) Dupont Street (renewing gas services-Nov. 30th); and (5) Kearsley and Forest Streets (Holiday Walk-Dec. 1st). This Matter was Placed on File on the Consent Agenda. 150956 Appointment/[Hurley] Board of Hospital Managers/Ada C. Washington Resolution approving the appointment of Ada C. Washington (1505 Arrow Lane, Apt. 302, Flint, Michigan, 48502) to the [Hurley] Board of Hospital Managers for the remainder of a five-year term, commencing immediately upon adoption of this resolution and expiring April 30, 2017, as requested by Mayor Karen Weaver. [NOTE: By way of background, Ms. Washington will serve the remainder of Mayor Karen Weaver's term.] [City Administrator Submission No. CA1222015] Amotion was made by Councilperson Mays, seconded by Councilperson Kincaid, that this matter be Approved. The motlon carried by the following vote: Aye: 8- Councilperson Mays, Councilperson Poplar, President Nelson, Councilperson Freeman, Councilperson Winfrey, Councilperson Galloway, Vice President VanBuren and Councilperson Kincaid Absent: 1- Councilperson Davis City of Flint, Michigan Page 2 Printed on 1/8/2016 xxxEND_PAGE:treasury01_b38_6783_6976_009 CITY COUNCIL Summary Meeting Minutes For December 14, 2015 150957 180858 150959 City of Fiint, Michigan Re-AppointmentFlint District Library Board/Matthew Schlinker Resolution approving the reappointment of Mr. Matthew Schlinker (919 Kensington Avenue, Flint, Michigan, 48503) to the Flint District Library Board for an additional three-year term commencing October 1, 2015, and expiring September 30, 2018, as requested by Mayor Karen Weaver. [City Administrator Submission No, CA1232015] Amotion was made by Councilperson Kincaid, seconded by Councilperson Freeman, that this matter be Approved. The motion carried by the following vote: Aye: 8- Councilperson Mays, Councilperson Poplar, President Nelson, Councllperson Freeman, Councilperson Winfrey, Councilperson Galloway, Vice President VanBuren and Councilperson Kincaid Absent: 1- Councilperson Davis Office Depot/Office Supplies/Additional SpendingAmount Resolution resolving that the Finance Department is authorized to issue purchase orders to Office Depot for office supplies, as requested by Development, in an amount NOT-TO-EXCEED $4,000.00, for an aggregate spend amount of $103,925.00, AND, resolving that the Finance Department has the discretion for the remainder of FY2016 to spend an additional amount of not more than 5% of the aforementioned aggregate spend amount to Office Depot for unanticipated requests that may be submitted. [City Administrator Submission No. CA1242015] SEPARATED FROM MASTER RESOLUTION CO[#1)/Pricing Proposal/McNaughton McKay Electric/Electrical Supplies Resolution resolving that the Finance Department is authorized to issue a change order for the second year of a three-year renewable pricing proposal [with McNaughton McKay Electric] for electrical supplies for the FY¥2015, FY2016 and FY2017 fiscal years, as requested by Utilities, in the amount of $20,000.00, for an aggregate spend arnount of $229,500.00 over the first and second years of the three-year pricing proposal, AND, resolving that the Finance Department has the discretion for the remainder of the term of this three-year renewable pricing proposal to spend an additional amount ofnot more than 5% of the annual requested spend amount to McNaughton McKay Electric for unanticipated requests that may be submitted during the remainder of the agreement. This Matter was ADOPTED BY THE MASTER RESOLUTION on the Consent Agenda. Page 3 Printed on 1/8/2016 xxxEND_PAGE:treasury01_b38_6783_6976_010 CITY COUNCIL Summary Meeting Minutes For December 14, 2015 150960 150961 150962 150963 City of Flint, Michigan Budget AmendmentPlanning Division/Imagine Flint Neighborhood Planning Grant/Ruth Mott Foundation Resolution resolving that the appropriate City Officials are authorized to process a budget amendment recognizing grant revenue and the corresponding appropriation of funds under Grant Code LRM-16-NPLAN, in the amount of $320,000.00, as requested by the Planning Division for the implementation of the Imagine Filnt Neighborhood Planning Initiative. [City Administrator Submission No. CA1252015] This Matter was ADOPTED BY THE MASTER RESOLUTION on the Consent Agenda. Budget Amendment/Police Department/FY15 National Sexual Assault Kit Initiative [SAKI/U.S. Department of Justice Grant Resolution resolving that the appropriate City Officials are authorized to do aill things necessary to appropriate revenue and expenditure amounts in Fund-Dept No. 296-301.732, under Grant Code FDOJ-15-SAKI, in compliance with U.S. Department of Justice Grant Award No, 2015-AK-BX-K016, in the amount of $1,166,409.00, as requested by the Police Department to address the issue of unsubmitted sexual assault kits. [City Administrator Submission No. CA1262015] SEPARATED FROM MASTER RESOLUTION Budget Amendment/Police Department(DANY Sexual Assault Kit Backlog Elimination Program/District Attorney's Office of New York [DANY] Resolution resolving that the appropriate City Officials are authorized to do all things necessary to appropriate revenue and expenditure amounts in Fund-Dept No. 296-301.733, under Grant Code ODANY-15-SAK, in compliance with New York County District Attormey's Office Sexual Assault Kit Backlog Elimination Grant Program guidelines, in the amount of $163,590.00, as requested by the Police Department to address the issue of unsubmitted sexual! assualt kits. [City Administrator Submission No. CA1272015] SEPARATED FROM MASTER RESOLUTION Budget Amendment/Planning & Development/Professional Services in City of Flint Parks/Ruth Mott Foundation Resolution resolving that the appropriate City Officials are authorized to process a budget amendment recognizing grant revenue and corresponding appropriation of funds under Grant Code LRM-16-PKMOW [in the amount of $68,400.00], as requested by Planning & Development for the mowing and maintenance of City parks between November 2015 and October 2016. [City Administrator Submission No. CA1282015} SEPARATED FROM MASTER RESOLUTION Page 4 Printed on 1/8/2016 xxxEND_PAGE:treasury01_b38_6783_6976_011 CITY COUNCIL Summary Meeting Minutes For December 14, 2045 150964 150965.1 150958 City of Flint, Michigan Budget Amendment/5th Division/Consolidation of 67th and 68th District Courts Resolution resolving that the amended 5th Division budget amendment for the consolidation of the Sixty-Seventh [67th] and Sixty-Eighth [68th] District Courts, as approved by the Genesee County Board of Commissioners, is hereby authorized as requested by the Finance Department. [City Administrator Submission No. CA1302015] SEPARATED FROM MASTER RESOLUTION Amended ResolutiorYSupport Emergency Operations Plan (SEOPY/City of Flint’Genesee County Emergency Management Program An amended resolution resolving that the appropriate City Officials do all things necessary to adopt the City of Flint's Support Emergency Operations Plan, a support plan to the Genesee County Emergency Management Program Action Guidelines developed to identify the responsibilities between the City of Flint and Genesee County in regards to pre-disaster emergency management activities, as requested by the Fire Department. [NOTE: Resolution attachment (City of Flint, Michigan Support Emergency Operations Plan - September 24, 2014) amended to add City Council President (Kerry Nelson) as a part of the Public Information Function under Basic Information Section IV, Emergency Management Organization.] SEPARATED FROM MASTER RESOLUTION Office Depot/Office Supplies/Additional Spending Amount Resolution resolving that the Finance Department is authorized to Issue purchase orders to Office Depot for office supplies, as requested by Development, in an amount NOT-TO-EXCEED $4,000.00, for an aggregate spend amount of $103,925.00, AND, resolving that the Finance Department has the discretion for the remainder of FY2016 to spend an additional amount of not more than 5% of the aforementioned aggregate spend amount to Office Depot for unanticipated requests that may be submitted. [City Administrator Submission No. CA1242015] A motion was made by Councilperson Mays, seconded by Councilperson Freeman, that this matter be Adopted. The motion carried by the following vote: Aye: 8- Councilperson Mays, Councilperson Poplar, President Nelson, Councilperson Freeman, Councilperson Winfrey, Councilperson Galloway, Vice President VanBuren and Councilperson Kincaid Absent: 1- Councilperson Davis Page 8 Printed on 1/8/2016 xxxEND_PAGE:treasury01_b38_6783_6976_012 CITY COUNCIL 450961 150962 Cty of Flint, Michigan Summary Meeting Minutes For December 14, 2015 Budget Amendment/Police Department/FY15 National Sexual Assault Kit Initiative [SAKI/U.S. Department of Justice Grant Resolution resolving that the appropriate City Officials are authorized to do all things necessary to appropriate revenue and expenditure amounts in Fund-Dept No. 296-301.732, under Grant Code FDOJ-15-SAKI, in compliance with U.S. Department of Justice Grant Award No. 2015-AK-BX-K016, In the amount of $1,166,409.00, as requested by the Police Department to address the issue of unsubmitted sexual assault kits. [City Administrator Submission No. CA1262015) Amotion was made by Councilperson Mays, seconded by Councilperson Freeman, that this matter be Adopted. The motion carried by the following vote: Aye: 8- Councilperson Mays, Councilperson Poplar, President Nelson, Councilperson Freeman, Councilperson Winfrey, Councilperson Galloway, Vice President VanBuren and Councilperson Kincaid Absent: 1- Councilperson Davis Budget Amendment/Police DepartmenDANY Sexual Assault Kit Backlog Elimination Program/District Attorney's Office of New York [DANY] Resolution resolving that the appropriate City Officials are authorized to do all things necessary to appropriate revenue and expenditure amounts in Fund-Dept No. 296-301.733, under Grant Code ODANY-15-SAK, in compliance with New York County District Attorney's Office Sexual Assault Kit Backlog Elimination Grant Program guidelines, in the amount of $163,590.00, as requested by the Police Department to address the issue of unsubmitted sexual assualt kits. [City Administrator Submission No. CA1272015] Amotion was made by Councilperson Mays, seconded by Councilperson Freeman, that this matter be Adopted. The motion carried by the following vote: Aye: 8- Councilperson Mays, Councilperson Poplar, President Nelson, Councilperson Freeman, Councilperson Winfrey, Councilperson Galloway, Vice President VanBuren and Councilperson Kincaid Absent: 1- Councilperson Davis Page 6 Printed on 1/8/2016 xxxEND_PAGE:treasury01_b38_6783_6976_013 CITY COUNCIL Summary Meeting Minutes For December 14, 2015 150963 Budget AmendmentPianning & Developmeni/Professional Services in City of Flint Parks/Ruth Mott Foundation Resolution resolving that the appropriate City Officials are authorized to process a budget amendment recognizing grant revenue and corresponding appropriation of funds under Grant Code LRM-16-PKMOW [in the amount of $68,400.00], as requested by Planning & Development for the mowing and maintenance of City parks between November 2015 and October 2016. [City Administrator Submission No. CA1282015] Amotion was made by Councilperson Mays, seconded by Councilperson Freeman, that this matter be Adopted. The motion carried by the following vote: Aye: 8- Councilperson Mays, Councilperson Poplar, President Nelson, Councilperson Freeman, Councilperson Winfrey, Councilperson Galloway, Vice President VanBuren and Councilperson Kincaid Absent: 1- Councilperson Davis 150964 — Budget Amendment/Sth Division/Consolidation of 67th and 68th District Courts Resolution resolving that the amended 5th Division budget amendment for the consolidation of the Sixty-Seventh [67th] and Sixty-Eighth [68th] District Courts, as approved by the Genesee County Board of Commissioners, Is hereby authorized as requested by the Finance Department. [City Administrator Submission No. CA1302015] A motion was made by Councilperson Mays, seconded by Councilperson Freeman, that this matter be Adopted. The motion carried by the following vote: Aye: 7- Councilperson Poplar, President Nelson, Councilperson Freeman, Councilperson Winfrey, Councilperson Galloway, Vice President VanBuren and Councilperson Kincaid No: 1- Councilperson Mays Absent: 1- Councilperson Davis —_————————— eee City of Flint, Michigan Page 7 Printed on 1/8/2016 xxxEND_PAGE:treasury01_b38_6783_6976_014 CITY COUNCIL Summary Meeting Minutes For December 14, 2015 150965.1 150955 City of Flint, Michigan Amended Resolution/Support Emergency Operations Plan [SEOP]/City of Flint/(Genesee County Emergency Management Program An amended resolution resolving that the appropriate City Officials do all things Necessary to adopt the City of Flint's Support Emergency Operations Plan, a support plan to the Genesee County Emergency Management Program Action Guidelines developed to identify the responsibilities between the City of Flint and Genesee County in regards to pre-disaster emergency management activities, as requested by the Fire Department. [NOTE: Resolution attachment (City of Flint, Michigan Support Emergency Operations Plan - September 24, 2014) amended to add City Council President (Kerry Nelson) as a part of the Public information Function under Basic Information Section IV, Emergency Management Organization.] Amotion was made by Councilperson Mays, seconded by Councilperson Freeman, that this matter be Adopted. The motion carried by the fallowing vote: Aye: 8~- Councilperson Mays, Councilperson Poplar, President Nelson, Councilperson Freeman, Councilperson Winfrey, Councilperson Galloway, Vice President VanBuren and Councilperson Kincaid Absent: 1- Councilperson Davis Special Order/Mayor Karen Weaver Aspecial order to allow for remarks by Mayor Karen Weaver. Presented Page 8 Printed on 1/8/2016 xxxEND_PAGE:treasury01_b38_6783_6976_015 CITY COUNCIL Summary Meeting Minutes For December 14, 2015 150966 City of Flint, Michigan Declaration of State of Emergency/Mayor Karen W. Weaver/City of Flint, Michigan/County of Genesee/Michigan Emergency Management Act 390 of 1976 A Declaration of a State of Emergency for the incorporated boundaries of the City of Flint, effective December 14, 2015, by Mayor Karen W. Weaver (In accordance with Michigan Emergency Management Act 390 of 1976) to protect the health, safety and welfare of the citizens of Flint as the City of Flint has experienced a man-made disaster by switching to the use of the Flint River before connecting to the KWA (Karegnondl Water Authority), AND, Flint children have experienced Increased blood lead levels since the switch to the Flint River, AND, this damage to children Is irreversible and can cause effects to a child's IQ which will result in learning disabilities and the need for special education and mental! health senices and an increase in the juvenile justice system, AND, this damage will increase the need for foster and adoptive parents as a result of social services needed due to the detrimental effects of the high blood lead levels. Amotion was made by Councilperson Freeman, seconded by Councilperson Kincaid, that this matter be Placed on File. The motion carried by the following vote: Aye: 8- Councilperson Mays, Councilperson Poplar, President Nelson, Councilperson Freeman, Councilperson Winfrey, Councilperson Galloway, Vice President VanBuren and Councilperson Kincald Absent: 1- Councilperson Davis Page 9 Printed on 1/8/2016 xxxEND_PAGE:treasury01_b38_6783_6976_016 CITY COUNCIL Summary Meeting Minutes For December 14, 2015 150966.1 City of Flint, Michigan Extension of State of Emergency/Mayor Karen W. Weaver/City of Flint, Michigan/County of Genesee/Michigan Emergency Management Act 390 of 1976 An authorization to extend for thirty (30) days the Declaration of a State of Emergency for the incorporated boundaries of the City of Flint, effective December 14, 2015, by Mayor Karen W. Weaver (in accordance with Michigan Emergency Management Act 390 of 1976) to protect the health, safety and welfare of the citizens of Flint as the City of Flint has experienced a man-made disaster by switching to the use of the Flint River before connecting to the KWA (Karegnondi Water Authority), AND, Flint children have experienced increased blood lead levels since the switch to the Flint River, AND, this damage to children is irreversible and can cause effects to a child's ]Q which will result in learning disabilities and the need jor special education and mental health services and an increase in the juvenile justice system, AND, this damage will increase the need for foster and adoptive parents as a result of social services needed due to the detrimental effects of the high blood lead levels. [NOTE: The Flint City Council voted to authorize Mayor Karen W. Weaver to extend for 30 days the State of Emergency in the City of Flint, as declared by Mayor . Weaver, to January 14, 2016.] This item, an Authorization to Extend a Deciaration of State of Emergency, was entered into the legislative system as an Official Communication from the Administration. As such, Placed on File was one of only two available actions for voting details. The vote by the City Council was on a motion to authorize Mayor Weaver to extend the Daciaration of State of Emergency for thirty (30) days. Amotlon was made by Councilperson Mays, seconded by Councilperson Winfrey, that thls matter be Placed on File. The motion carried by the following vote: Aye: 8- Councilperson Mays, Councilperson Poplar, President Nelson, Councilperson Freeman, Councilperson Winfrey, Councilperson Galloway, Vice President VanBuren and Councilperson Kincaid Absent: 1- Councilperson Davis Page 10 Printed on 1/8/2016 xxxEND_PAGE:treasury01_b38_6783_6976_017 150979 City of Flint, Michigan 1101'S. Saginaw Steet Summary Meeting Minutes For — “wnmeciyettinteom” SPECIAL CITY COUNCIL Kerry L. Nelson, President, Ward 3 Vicki VanBuren, Vice President, Ward 8 Eric Mays, Ward 1 Jacqueline Poplar, Ward 2 Joshua M, Freeman, Ward 4 Wantwaz D. Davis, Ward § Herbert J. Winfrey, Ward 6 Monica Galioway, Ward 7 Scott Kincaid, Ward 9 inez M. Brown, City Clerk Wednesday, December 30, 2015 §:37 PM Council Chambers SUMMARY FOR 1-11-2016 CITY COUNCIL AGENDA 150967 Acknowledgment, Approval, Ratification and Confirmation/Transfer of Funds/Sewer Fund/Sewer Claim Settlements Resolution resolving that the Flint City Council hereby acknowledges, approves, ratifies, and confirms the transfer of $15,700,000.00 from the Sewer Fund to the Self Insurance Fund/Suits and Settlements (677) for the sole purpose of settlement payments previously made, to the extent necessary to resolve the specific requirements of the ongoing litigation matter Larry Shears and Margaret Fralick v. City of Flint, et al, Case No. 14-103476-CZ. [NOTE: Over the course of several years, the City Administration and City Council had numerous executive sessions regarding the settlement of several sewer litigation matters and, ultimately, $15.7 million dollars was transferred from the Sewer Fund to the Self Insurance Fund/Suits and Settlements (677) to facilitate settlement payments to various plaintiffs.] [City Administrator Submission No. CA1332015] Amotion was made by Councilperson Freeman, seconded by Vice President VanBuren, that this matter be Adopted. The motion carried by the following vote: Aye: 6- Councilperson Mays, President Nelson, Councilperson Freeman, Councilperson Davis, Councilperson Winfrey and Vice President VanBuren Absent: 3- Councilperson Poplar, Councilperson Galloway and Councilperson Kincaid — City of Flint, Michigan Page 1 Printed on 1/8/2016 xxxEND_PAGE:treasury01_b38_6783_6976_018 150968 CHIZLIOWS Presented: 12 Abt Adopted: Resolution authorizing a contract between MTA and the City of Flint for police officer services. BY THE CITY ADMINISTRATOR: The Mass Transportation Authority, also refer to as MTA, has negotiated an agreement with the City of Flint Police Department for police officer services at their downtown transportation station through June 30, 2018. A contract shall be authorized and executed between the City of Flint and MTA for police services through Jime 30, 2018, becoming effective as of the date of execution of said agreement. Budgeted amounts would be as follows: $68,282.55 — FY16, $127,597.81 — FY17, and $131,372.71 ~FY18 for an aggregate cost of $327,253.07. Funding for said services will come

All: Here is what | have that specifically pertains to the City’s Water System: April 10, 2015 — Lockwood, Andrews and Newnam for GAC Filter procurement and construction - $1,601,740. December 10, 2014 — Metron-Farnier for water meter purchases - $110,811. August 28, 2014 — Idexx Distribution for water testing supplies - $70,000. April 24, 2014 — Ozonia North America for Water Plant ozone generators - $55,815. March 18, 2014 — Zito Construction for initial watermain cut-in at the Water Plant - $676,300. March 11, 2014 - Metron-Farnier for water meter purchases - $199,645. February 25, 2014 — McNaughton-MckKay for electrical distribution upgrades at the Water Plant - $16,850. February 25, 2014 — Xylem Water Solution for a pump and large motor purchase - $277,000. ne ee oe February 25, 2014 — Newkirk for replacement of obsolete electrical equipment at the Water Plant - $852,000. ray Oo . February 20, 2014 — Purchase of High Voltage Distribution equipment for the Water Plant - $225,000. ray ary . December 16, 2013 — McNaughton-McKay for Water Plant Transformer Upgrade - $238,306. ry N . November 21, 2013 — Wachs Valve and Hydrant Services for Water Valve Exercising/Maintenance Program - $60,000. 13. November 21, 2013 — HD Supply Waterwork for Water Distribution Parts - $200,000. 14, November 15, 2013 - McNaughton-McKay for Cedar St. Pumping Station Switchgear Upgrades - $505,000. 15. November 15, 2013 - McNaughton-McKay for Water Plant Electrical Distribution Upgrades - $1,512,000. 16. November 15, 2013 - Lockwood, Andrews and Newnam for Water Plant Operations implementation - $1,133,800. 17. November 14, 2013 - McNaughton-McKay for Variable Frequency Drive - $349,710. 1 xxxEND_PAGE:treasury01_b41_7622_7971_133 18. September 24, 2013 - Ace-Saginaw for Asphalt Paving Materials - $194,062. 19. August 27, 2013 — Ace-Saginaw for Paving at the Water Service Center - $124,236. 20. August 27, 2013 — Rowe Engineering for Engineering Services - $149,600. Rob is also compiling his list. This will be forwarded as soon as it is finished. If there are any questions, let me know. Eric Cline | Department Manager | State of Michigan Michigan Department of Treasury | Local Government Financial Services Division | Fiscal Responsibility Section 430 W. Allegan Street, 3rd Floor | Lansing, MI 48922 Lansing Office (517) 335-2078 | Cell Phone (517) 243-8450 | Traverse City Office (231) 922-5228 E-mail chner!| @michigan.gov CONFIDENTIALITY NOTICE: This e-mail, and any attachments, 1s for the sole use of the intended recipient(s) and may contain wnformation that 1s confidential and protected from disclosure under the law. Any unauthorized review, use, disclosure, or distribution 1s prohibited. If you are not the intended recipient, please contact the sender by reply e-mail, and delete/destroy all copies of the original message and attachments Thank you.

Eric See Randy's email below. Perhaps we can discuss when we talk later about AP.

See the note(s) below... we do need to take a deeper dive to confirm some of the questions raised late yesterday. We should try to do so quickly. Thanks. Sorry for the rush.

Importance: High Randy, | have reviewed our information and | can only confirm a few pieces of information that are highlighted: e December 20, 2012 - While | have no specific information on this listing, Treasury and the City met with TYJT on December 21 to review options on either going with KWA or staying with DWSD. | believe this was a presentation of TYJT’s preliminary report. | also have a reference that on December 21, the City received a new proposal from DWSD for water purchases. These points are outlined in a January 23, 2013 memo to the State Treasurer. ¢ March 12, 2015 —1 can confirm this is the date that Veolia released its report. We have a copy of this document. ® January 9, 2015 —1 have no specific information on this issue. However, it is worth noting that it was at this time that the TTHM issue also began. Much of our information from this period concerns this issue. The TTHM issue was not resolved until early September 2015. The earliest reference | see on a lead issue is late September. This is all of the information that | can find to cross-reference. Il should note that many of these events our office was not directly involved. If you have further questions, let me know. Eric Cline | Department Manager | State of Michigan Michigan Department of Treasury | Local Government Financial Services Division | Fiscal Responsibility Section 430 W. Allegan Street, 3rd Floor | Lansing, MI 48922 Lansing Office (517) 335-2078 | Cell Phone Cli ga Traverse City Office (231) 922-5228 E-mail cliner] @michigan.gov CONFIDENTIALITY NOTICE: This e-maul, and any attachments, 1s for the sole use of the intended recipient(s) and may contain information that 1s confidential and protected from disclosure under the law. Any unauthorized review, use, disclosure, or distribution 1s prohibited. If you are not the intended recipient, please contact the sender by reply e-maul, and delete/destroy all copies of the original message and attachments Thank you.

Importance: High Eric: xxxEND_PAGE:treasury01_b40_7317_7621_293 Please review and discuss. Randy

All: FYI. Attached is the most recent draft to the Flint Capital Improvements Plan. It was recently submitted to the City Planning Commission for approval so note that some of the projects could change prior to final approval. Planned Water System improvements begins on Page 47 of the .pdf. \ note that Lead Service Line Replacement is listed as an Urgent project but with a cost TBD. No other information is provided. | also note about $34M in other system projects that have been identified. There is not a great amount of detail in the document but it provides a good overview of some of the areas that the City sees as priority. If there are any questions, let me know. Eric Cline | Department Manager | State of Michigan Michigan Department of Treasury | Local Government Financial Services Division | Fiscal Responsibility Section 430 W. Allegan Street, 2rd Floor | Lansing MI 48922 Lansing Office (517) 335-2078 | Cell Phone 617 Traverse City Office (231) 922-5228 E-mail cliner1 @muichigan gov CONFIDENTIALITY NOTICE This e-mail, and any attachments, is for the sole use of the intended recipient(s) and may contain information that 1s confidential and protected from disclosure under the law, Any unauthorized review. use, disclosure, or distribution Js prohibited If you are not the intended iecipient, please contact the sender by reply e-mau, and delete/destroy all copies of the original message and attachments Thank you xxxEND_PAGE:treasury01_b40_7317_7621_219 The introduction to the Capital Improvement Plan (CIP) is divided into three sections: + Whatisa Capital inupraverent + Why Prepare a CIP? + How Does the CIP Relate to the Master Plan? City of Flint Capital Improvement Plan « Introduction & Overview DRAFT - 1.10.16 WHAT IS A CAPITAL IMPROVEMENT PLAN? A Capital Improvement Plan (CIP) is a multi-year program for expenditures by the City of Flint for rehabilitation, replacement, and balancing of the City’s municipal infrastructure systems, Projects considered through the CIP process involve proposed investments in the City’s infrastructure and facilities, such as police and fire stations, parks and recreation facilities, community centers, offices, roads and sidewalks, and utilities. City of Flint Capital improvement Plan DRAFT - 1.10.16 Definition of Capital Improvements Capital improvements are permanent physical improvements, generally expected to have a normal life of ten years or longer. Equipment and objects needed for day-to-day use are generally not considered capital improvements. Smaller projects and projects that are intended to last for fewer than ten years are funded through the City’s operating budget. CIP and Budgeting ACIP is typically prepared and adopted annually by the Planning Commission and is presented as a recommendation to the Mayor and the City Council. Each year, the plan identifies the physical needs of the City’s departments, estimates the costs of proposed projects, and recommends expenditures and sources of funding for priority capital improvements. As such, the CIP plays an integral role in the process of formulating the City’s annual capital budget. xxxEND_PAGE:treasury01_b40_7317_7621_220 City of Flint Capital improvement Plan » Introduction & Overview DRAFT — 1.10.16 20 Year Horizon The Flint CIP is a 6-20 year plan of programmed projects for the City’s municipal infrastructure systems. The first two years of this plan should form the basis for the City’s two-year Capital Approval of annual budgets allocates funds to undertake projects in this period, thus beginning the implementation of the CIP. In addition, capital projects that will need to be implemented between years 7 and 20 are also included to provide a basis for future updates to this CIP. Uncertainty about the availability of budgets does not allow for these necessary improvements to be planned in the 6-year period and are considered unfunded needs in this CIP. a 7 BENEFITS OF THE CIP * Assist in implementation of the Master Plan. + Identify both short- and long-term capital expenditures to allow budgeting. * Determine regular maintenance needs for City facilities so they remain viable. + Provide for a more effective evaluation of alternatives and solutions than the crisis- decision process. + Enhance opportunities for grants by allowing for long-term planning. + Provide the ability to stabilize debt and consolidate projects to reduce borrowing costs. + Serve as a public relations and economic development tool. + Allow for a focus on preserving infrastructure while ensuring efficient use of public funds. + Provide opportunities for cooperation between departments and other units of government, such as Genesee County and Flint Community Schools, by pooling resources to reduce costs in some instances. City of Flint Capital improvement Plan DRAFT — 1.10.16 Rok igs xxxEND_PAGE:treasury01_b40_7317_7621_221 CAPITAL IMPROVEMENT PLANNING IN FLINT The City of Flint has been significantly impacted by factory closures and population loss, with an 18% decline in population between the 2000 and 2010 census. The loss of jobs and population and decline in local tax revenue and state- shared revenues has had a significant impact on the City’s finances. The City returned to state receivership in December 2011, as a result of consistent deficits in the General Fund, a decline in pooled cash, poor budgeting practices, and unfunded liabilities for retiree benefits Significant progress has been made in addressing the financial issues leading to the assignment of an emergency manager, as the $19.1 million deficit at the end of FY12 had been eliminated by the end of FY15, largely as the result of a $7 million emergency loan. On April 29", 2015 the Emergency Manager notified the Governor of Michigan that the financial emergency in Flint had been resolved. At that time, the Governor relieved the Emergency Manager of his responsibilities and a Receivership Transition Advisory Board was created to oversee the transition of city affairs, to its charter- designated officials. For the first time in nearly a decade, the City began FY16 City of Flint Capital improvement Plan « introduction & Overview DRAFT - 1.10.16 with positive balances in all of its funds. Cash position had drastically improved, and the FY16 and FY17 Budgets are realistically balanced. Looking forward to FY18 and beyond however, the City will continue to face significant challenges as expenditures are projected to outpace any increases in revenues leading to operating deficits in many of the City funds. Water rate increases and the renewal of two City millage’s (Public Safety and Parks and Recreation), will assist in ensuring ongoing sources of funding exist for much needed capital improvements, but will limit the amount of progress that can be made without additional sources of revenue or other decrease operational costs. While the City continues to await resolution of litigation over retiree healthcare that could devastate the City’s financial position, a number of issues emerging in Q1 of FY16 have adversely impacted the ability to complete even planned FY16 capital improvements. On August 17, 2015 a preliminary injunction order was issued against the City requiring that the City immediately reduce its water and sewer rates. In addition, the order barred the City in shutting off a service for non-payment or collecting delinquent balances prior to August 17. City of Flint Capital improvement Plan DRAFT -— 1.10.16 This led to a projected increase of uncollectible accounts of approximately $11 million, a decrease in monthly billed revenue and a drop in the number of payments being received. In order to respond to the loss in projected revenue, a spending freeze across the City was implemented. At this time, the freeze remains in effect. For water and sewer funds, it was necessary to identify projects which could be eliminated or postponed to lessen the financial burden of the order and maintain ongoing daily operations. To that end, many of the water and sewer capital improvements were eliminated or postponed with the exception of any projects necessary to ready the City for receipt of water

Importance: High FYI. This is the contact information | had for Ed Kurtz. (do not know if these are still good but they were as of the time we were looking at the appointment of the Flint RTAB. Eric Cline | Department Manager | State of Michigan Michigan Department of Treasury | Local Government Financial Services Division | Fiscal Responsibility Section 430 W. Allegan Street, 3rd Floor | Lansing, MI 48922 Lansing Office (517) 335-2078 | Cell Phone (517) 243-8450 | Traverse City Office (231) 922-5228 E-mail chner 1 @michigan.gov CONFIDENTIALITY NOTICE: Tlus e-mail, and any attachments, 1s for the sole use of the intended recipient(s) and may contain informaton that 1s confidential and protected from disclosure under the law. Any unauthorized review. use, disclosure, or distribution 4s prohibited. if you are not the intended recipient, please contact the sender by reply e-maul, and delete/destroy ail copies of the onginal message and attachments Thank you. xxxEND_PAGE:treasury01_b40_7317_7621_218 Schafer, Suzanne K. (T: Teasury)

Categories: Blue Category Please see my responses to each item below. Should you need any further clarification or have any additional questions, please let me know. 1, The City Administrator in her email proposes using $7,287,125 of Fund Balance in the water fund to offset the balance projected decrease in the revenue. The latest "budget to actual” report provided shows the Fund Balance in the water fund to be $4,937,210. Will there be an amendment showing where the remaining $2,349,915 will be taken from? When the first quarter budget amendments were originally presented ta Council the FYE 6/30/2015 fund balances for the water and sewer funds were $4.9M and $17.2M, respectively. These were unaudited year end projections as the City worked to close it's books and prepare for the auditors arrival. The City has historically looked at the combined total of the fund balances of both funds to determine the financial position of the system as a whole. I would note that, in light of the recent attention being paid to the City's compliance with the Revenue Bond act, the practice of reviewing the combined fund balances for financial position of the total system will not be followed in the future. This is especially important as new GASB statements governing the preparation of the City's financial statements continue to be issued requiring the City to report total pension labilities for unfunded expenses. With the changes in GASB reporting that require net pension liability to be reported for the first time, the water and sewer funds now carry unrestricted deficits for both funds. The funds maintain a positive total net position. Net pension liability is a long term liability that has always existed, however with the implementation of GASB 68 and 71 is shown on the face of the financial statements. I have been maintaining ongoing conversations with the City's auditors regarding the presentation of the net pension liability on the water and sewer fund unrestricted fund balances (also referred to as unrestricted net assets) and how to communicate that to the City's management, elected officials and public. These statements impact all units af government across the nation and have resulted in many of them, including Flint, reporting negative unrestricted balances for their enterprise funds. I have asked that the auditors be prepared to discuss this matter in mare detail with the Council and RTAB, I have summarized unrestricted net asset data below. The unrestricted net position has been adjusted to remove net pension Uability in order to present a clearer indication of the City's current financial position and, therefore, its ability to respond ta any change in financial circumstances ($11.3M for water and $22,8M for sewer). It would be from these assets that the City would be offsetting the shortfall in revenues to cover operating expenditures (shown as budgeted use of fund balance af $7.3M for water and $4M for sewer). The unrestricted net asset and net pension liability balances were taken directly from page 3-11 of the City's audited financial statements, which are now available online. CITY OF FLINT WATER AND SEWER FUND UNRESTRICTED NET POSITION ANALYSIS Projected FYE Actual FYE Unrestricted Budgeted Use 6/30/2015 6/30/2015 Add Back: NetNet Position of Fund Unrestricted Audited Pension w/o Net Balance Net Assets Unrestricted Liability Pension Net Assets Liability Water = (7,287,125) 4,937,210 (20,358,465) 31,703,314 11,344,849 Sewer (3,975,246) — 17,229,833 (14,158,340) 36,982,444 22,824,104 Total (11,262,371) = 22,167,043 (34,516,805) 68,685,758 34,168,953 xxxEND_PAGE:treasury01_b40_7317_7621_097 2. The last budget to actual report provided to RTAB (Month Ended October 31, 2015) the 590 Sewer Fund shows a "YTD Balance” at 10/31/15 of $2,480,146 in the "Charges for Services” line item. If I annualize this, the total would be $7,440,438. The budget amendment of a $5,941,475 reduction in that budget line item adjusts the total budgeted amount to be $24,493,240. In what months from November 2015 through June 2015 will there be an acceleration of service for fee revenue that will allow us to achieve the amended budget? Unfortunately, as a result of the Preliminary Injunction Order the process of moving delinquent balances off of customers accounts removed all of the billed revenue from the current year actual totals. This was necessary in order to identify accounts with delinquent balances outstanding on bills issued after the rates were reduced. The City’s Utility Billing and Finance staff are working together to repost the actual billed revenue to the appropriate periods and move the revenue that was reduced to the appropriate allowance for doubtful accounts. Stated another way, nearly $11.6 million in delinquent balances were "set aside” in order to process shut off notices. In doing so, the utility billing department inadvertantly reduced the current year billed revenue reported under "Charges for Services" on the RTAB report by the same amount, Adding this back and annualizing activity through 10/31/2015 to fiscal year end returns projections closely to those reflected by the amounts reflected in the first quarter budget amendment. It should be further noted that with the amendment to the preliminary injunction order, the City looks forward to recommending a third quarter budget amendment that will restore a portion of the projected revenue. 3. The same concern for the Water Fund as well. See above. Thanks, Natasha L. Henderson, City Administrator City of Flint, Michigan 1101 S. Saginaw St. Flint, MI. 48502 Email: Phone: (810) 237-2057 www. cityofflint.com

For your review Eric Cline | Department Manager | State of Michigan Michigan Department of Treasury | Local Government Financial Services Division | Fiscal Responsibility Section 430 W. Allegan Street, 3rd Floor | Lansing, MI 48922 Lansing Office (517) 335-2078 | Cell Phone (517) 243-8450 | Traverse City Office (231) 922-5228 E-mail cliner] @michigan.gov CONFIDENTIALITY NOTICE: Thus e-mail, and any attachments, 1s for the sole use of the intended recipient(s) and may contain information that 1s confidential and protected from disclosure under the law. Any unauthorized review, use, disclosure, or distribution is profubited. If you are not the intended recipient, please contact the sender by reply e-maul, and delete/destroy all copies of the original message and attachments Thank you. xxxEND_PAGE:treasury01_b40_7317_7621_098

Meeting Schedule.pdf; 12-9-15_Flint_RTAB Transcript.pdf Good afternoon, Please find attached the remainder of the materials for the January 13th RTAB meeting. Because of the size, they are being sent in two emails. Also, the next meeting of the Flint City Council is scheduled for Wednesday, December 30, 2015 at 5:30 pm. I will send those materials after the meeting tomorrow. Thank you. Maxine Murray Executive Assistant to Dr, Karen W. Weaver, Mayor City of Flint 1101 S. Saginaw Street Flint, MI 48502 810.237.2035 Telephone 810.766.7218 Fax xxxEND_PAGE:treasury01_b26_3730_4111_327 Fund Account CITY OF FLINT CASH AND INVESTMENT ACCOUNT SUMMARY FOR THE PERIOD ENDING NOVEMBER 30, 2015 Fund 101 General Fund 001.000 001.450 004.000 004.100 Fund 202 Major Street Fund 001.000 004.000 Fund 203 Local Street Fund 001.000 Fund 205 Public Safety 001.000 Fund 207 Police Fund 001.000 Fund 208 Park/Recreation Fund 001.000 Beginning Balance _Description _ 11/01/2015 Commercial Pooled Cash Account 7,574,780 Citizens - P/R Direct Deposit - 906-9766 -48,015 Imprest Cash 9,300 imprest Cash - Register _ . 5,325 General Fund 7,541,390 Commercial Pooled Cash Account §,622,529 Imprest Cash 60 Major Street Fund 5,622,589 Commercial Pooled Cash Account 1,271,093 Commercial Pooled Cash Account 6,788,952 Commercial Pooled Cash Account 574,476 Commercial Pooled Cash Account 237,399 Ending Balance 11/30/2015 7,113,609 ~48,231 9,300 5,325 7,080,003 5,111,538 5,111,598 1,068,322 6,507,328 543,770 227,512 xxxEND_PAGE:treasury01_b26_3730_4111_328 Fund 219 Street Light 001.000 Commercial Pooled Cash Account Fund 226 Rubbish Collection Fund 001.000 Commercial Pooled Cash Account Fund 265 Drug Law Enforcement Fund 001.000 Commercial Pooled Cash Account Fund 274 HUD CDBG, ESG, & HOME GRANTS 001.000 Commercial Pooled Cash Account 001.100 Bank - Urban Renewal - 230006018089 HUD CDBG, ESG, & HOME GRANTS Fund 296 Other Grants Fund 001.000 Commercial Pooled Cash Account Fund 402 Public Improvement Fund 001.000 Commercial Pooled Cash Account Fund 542 Building Inspection Fund 001.000 Commercial Pooled Cash Account 004.000 Imprest Cash Building Inspection Fund 1,571,754 1,815,254 1,121,022 -1,030,002 1,470,210 1,953,319 1,108,190 -1,224,462 7,708 1,022,294 1,132,782 1,806,860 1,856,560 1,856,610 -1,216,754 503,624 1,808,873 1,877,903 1,877,953 xxxEND_PAGE:treasury01_b26_3730_4111_329 Fund 590 Sewer Fund 001.000 Commercial Pooled Cash Account 14,283,157 13,163,893 003.000 Certificate Of Deposit 15,321,749 _16,522,253 Sewer Fund 29,604,906 29,686,146 Fund 591 Water Fund 001.000 Commercial Pooled Cash Account 647,714 439,987 001.001 Cash Reserve 5,848,116 5,848,116 003.000 Certificate Of Deposit 9,793,633 10,593,969 Water Fund 16,289,462 16,002,098 xxxEND_PAGE:treasury01_b26_3730_4111_330 OFFICE OF FHE CLLY COUNCIL city MAINT 48 a3 SS cn) P' z 1855 } a, apne ° ° » ™“ Flint City Council Committee-of-the-Whole and Council Meeting Schedule 2016 NOTE: Committee-of-the-Whole meetings convene at 4:30 p.m. City Council meetings convene at 6:00 p.m. MEETING DATES Mon., January 11, 2016 Mon., July 11, 2016 Mon., January 25, 2016 Mon., July 25, 2016 Mon., February 8, 2016 Mon., August 8, 2016 Mon., February 22, 2016 Mon., August 22, 2016 Mon., March 14, 2016 Mon., September 12, 2016 Mon., March 28, 2016 Mon., September 26, 2016 Mon., April 11, 2016 Mon., October 10, 2016 Mon., April 25, 2016 Mon., October 24, 2016 Mon., May 9, 2016 Mon., November 14, 2016 Mon., May 23, 2016 Mon., November 28, 2016 Mon., June 13, 2016 Mon., December 12, 2016 Mon., June 27, 2016 MUNICIPAL CENTER 1101 S. SAGINAW STREET. ____ FLINT, MICHIGAN 48502 (810) 766-7418 FAX (810) 766-7032 xxxEND_PAGE:treasury01_b26_3730_4111_331 CITY OF FLINT RECEIVERSHIP TRANSITION ADVISORY BOARD MEETING DECEMBER 9, 2015 2:00 p.m. Meeting before the RTAB Board at 1101 S, Saginaw, Flint, Michigan, on Wednesday, December 9, 10 1a 12 13 14 15 16 7 18 19 20 21 22 23 24 25 2015. BOARD MEMBERS PRESENT: Frederick Headen - The Chairperson Robert McMahan David McGhee Beverly Walker - FROM THE CITY: Mayor Karen Weaver Griffea Kerry Nelson, City Council President Vicki VanBuren, City Council Member Natasha Henderson, Administrator Jody Lundquist, CFO OTHERS PRESENT: R. Eric Cline R. L. Mitchell Eric Mays Brian Larkin REPORTED BY: Mona Storm, CSR# 4460 xxxEND_PAGE:treasury01_b26_3730_4111_332 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 MOTION INDEX ACTION De Ir. IIt. A. c. Iv. Call to order A. Roll Call B. Approval of Agenda C. Approval of 10-14-15 minutes UNFINISHED BUSINESS NEW BUSINESS: Mayor and Council President 2016 Meeting Schedule (attachment #2) Approval of Resolutions & Ordinances for City Council Meetings Resolutions from the Regular City Council meeting of October 12, 2015 (attachment #3) {Resolutions 828.1, 863, 864, 865, 872, 875, 876) a. Resolution #866 Resolutions from the Regular City Council meeting of October 26, 2015 (attachment #4) (Resolutions 886, 887, 888, 889, 890, 891, 892, 893) Resolutions from Regular City Council meeting of November 9, 2015 (attachment #5) (Resolutions 909, 910, 912, 913) Resolutions from the Special City Council meeting of November 18, 2015 (Attachment #6 (Resolutions 926, 927, 928, 929, 930, 931, 932, 933, 934) Resolutions from the Regular City Council meeting of November 23, 2015 (attachment #7) (Resolutions 929, 932, 936, 937) City Administrator Items 1. Budget to Actual - September 2015 (attachment #8) 2. Budget to Actual - October 2015 (attachment #9) Public Comment Adjournment PAGE of bh Bb HAW 37 22 23 43 24 43 50 xxxEND_PAGE:treasury01_b26_3730_4111_333 1 Flint, Michigan 2 Wednesday, December 9, 2015 3 2:02 p.m. 4 THE CHAIRPERSON: The meeting will please be 5 in order. The time is 2:03. 6 First item of business roll call, please. 7 Let the record reflect that all four members of the 8 RTAB are present. 9 Item B, the Approval of the Agenda. I wish 10 to note two amendments to the Agenda: 11 One is under New Business, Item C 1, 12 Resolutions of the City Council meeting of 13 October 12th, 2015, Resolutions 872 and 875 were 14 already approved by the RTAB at its October meeting, so 15 please remove those two resolutions. 16 And then, secondly, with regards to -- still 17 under New Business, Resolutions from the Regular City 18 Council meeting of November 9th, there are four 19 resolutions listed there. But, upon further review, 20 there were no actions taken by the City Council at that 21 meeting that requires any approval by the RTAB so we'll 22 strike Item Number 3 in its entirety. 23 Are there other additions or changes to the 24 agenda, for this afternoon's meeting? 25 If not, is there a motion that the motion -- xxxEND_PAGE:treasury01_b26_3730_4111_334 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 that the agenda, as amended, be approved? MR. MCMAHAN: So move. MR. MCGHEE: Support. THE CHAIRPERSON: Without objection, the amended agenda is approved. Item C, the approval of the October 14, 2015 RTAB meeting minutes. There's Attachment 1. Are there any corrections or additions to those minutes? If not, 1s there a motion that the minutes of October 14 be approved at written? MR. MCGHEE: So move. THE CHAIRPERSON: Is there support? MR, McMAHAN: Support. THE CHAIRPERSON: Without objection, minutes of October 14 are approved. Item 2, Unfinished Business, there is none. Item 3, New Business, we have a standing agenda item for the Mayor and City Council President. We wish to welcome the new mayor who's here with us this afternoon. Madam Mayor, we're glad to have you here. If you have any comments you'd like to make to this Board, please feel free. We're not going to hold you to the regular two minutes under Public Comment. MAYOR WEAVER: Well, thank you. And I am xxxEND_PAGE:treasury01_b26_3730_4111_335 10 14 12 13 14 15 16 17 18 19 20 21 22 23 24 25 glad to be here. And I'm glad to have had the opportunity to now have met everybody on the RTAB. Some of you I knew and now I've met everybody so I just wanted to say I'm glad that that's happened now, What I did was to go through the last set of minutes to see what had been reported out on so I did want to give an update about the last report. And, if you look at that, it was, of course, talking about water. So I do want to let you know that water is still our top priority here in the City of Flint. And, while we have made the move to go back to Detroit water, we still have issues with lead exposure. And so one of the things we have to be mindful of is that the community is still taking the necessary precautions, we don't want them to get comfortable and relaxed and think, okay, we've made this switch and everything is okay. So we want to keep that up in people's mind. But I have met with the State and what they have said is that they've agreed to continue to support the filter program. And, in fact, when we had our Town Hall meeting last night, we gave some out. And what we're doing differently is we're giving the replacements out along with the filters. But they have agreed to continue to support the filter program, so xxxEND_PAGE:treasury01_b26_3730_4111_336 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 we're pleased about that. We've got to continue to monitor the Detroit water and utilize the best technical expertise that we have available. One of my concerns is that we know that, when the phosphate gets added, what we've been told is that there's going to be a visual impact and, while that's okay, I think it's going to be alarming to the community because they're going to say that, "You can't tell me cloudy water is good." And so one of the things we know we have to do is we're going to do an increase with our PSAS because we do want to let them know ahead of time what to expect and ~- but -- but that's the concern is -- 1s the trust factor. So we're trying to work on that trust factor and let people know what's going on. And we've been doing -~ I think -- I believe we've been doing a really good job with notifying the public and letting them know what the issues are and what we've been doing and the necessary steps that we've been taking. But I know that's going to raise red flags for them, even though we know that's what's to be expected. And what I was told was that that would last anywhere from two to four months before we get to that maintenance dose. So we just need to let the public be xxxEND_PAGE:treasury01_b26_3730_4111_337 aware and we can continue. And when I spoke with Lynn Meyers and Julie wells, they're going to continue that lead education program. But, because of everything that's going on, we do know that we still need State and Federal funding to help deal with this problem. So we're going to be working diligently towards that accomplishment. Flint needs heip and we know that we don't have the funds necessary to be able to make all 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 of the changes and to provide the supports that are needed. that was given. So that's just my update from the last report to share that with you and let you know what our concerns are and what we're doing. Thank you. THE CHAIRPERSON: Okay. Thank you, MR. MCGHEE: Thank you. THE CHAIRPERSON: Thank you, Madam Mayor. Council President Nelson? MR. NELSON: Good afternoon. THE CHAIRPERSON: Good afternoon. MR. NELSON: I think most of you know me. But, since we had met last, I've took over the responsibility of -- I've worked with our new So I did want to have the opportunity xxxEND_PAGE:treasury01_b26_3730_4111_338 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Madam Mayor, the City Administrator, we've come here and we've talked and meet. And briefly, you know, water is our top priority; the Mayor stressed that from day one in her Town Hall meeting, she stressed it, again, to bring that trust back in this community and I think that's what we want across the board. I will be at these meetings. I will not take this mic unless there is a difference in opinion. But, other than that, I will be here. I'm at your disposal, 1f you need us. Council Member VanBuren is here and Council Member Mays is always here. So you do have Council here present at all times. Thank you. THE CHAIRPERSON: Thank you. Item B is the proposed 2016 Meeting Schedule for the RTAB, which we have an Attachment 2. Any questions or comments about that? MR. MCMAHAN: Not at this time. THE CHAIRPERSON: Is there a -- a motion, then, that the proposed meeting schedule of 2016 for the RTAB be approved? MS. WALKER-GRIFFEA: So moved. THE CHAIRPERSON: Is there support? MR. MCMAHAN: Support. xxxEND_PAGE:treasury01_b26_3730_4111_339 10 14 12 13 14 15 16 17 18 19 20 21 22 23 24 25 THE CHAIRPERSON: Those in favor, please say "aye". BOARD MEMBERS: Aye. THE CHAIRPERSON: Opposed? Motion is adopted. Item C, under New Business, we have Resolutions from several City Council meetings to approve. We'll begin with those resolutions from the Regular City Council meeting of October 12, 2015, Resolutions 828.1, 863, 864, 865 and 876. Were there any questions or comments with respect to any of those Resolutions? MR. MCMAHAN: No. THE CHAIRPERSON: If not, is there a motion that those Resolutions be approved? MR. McGHEE: So move. THE CHAIRPERSON: Is there support? MS. WALKER-GRIFFEA: Support. THE CHAIRPERSON: Those in favor, will you please say "aye". BOARD MEMBERS: Aye. THE CHAIRPERSON: Opposed? Motion is adopted.

(FINAL) RTAB.pdf; RTAB Financial Report Transmittal 11-30-2015 .pdf Good afternoon, Please find attached materials for the January 13th RTAB meeting. I have also attached the City Council 2016 meeting schedule. Also, the next meeting of the Flint City Council is scheduled for Wednesday, December 30, 2015 at 5:30 pm. I will send those materials after the meeting tomorrow. Thank you. Maxine Murray Executive Assistant to Dr. Karen W. Weaver, Mayor City of Flint 1101 S. Saginaw Street Flint, MI 48502 810.237.2035 Telephone 810.766.7218 Fax xxxEND_PAGE:treasury01_b26_3730_4111_210 City of Flint, Michigan Third Floor, City Hall 1107 S. Saginaw Street Flint, Michigan 48502 www. cityofflint.com Meeting Agenda - Final Monday, December 14, 2015 6:00 PM Council Chambers CITY COUNCIL Kerry L. Nelson, President, Ward 3 Vickl VanBuren, Vice President, Ward 8 Eric Mays, Ward 1 Jacqueline Poplar, Ward 2 Joshua M. Freeman, Ward 4 Wantwaz D. Davis, Ward § Herbert J. Winfrey, Ward 6 Monica Galloway, Ward 7 Scott Kincaid, Ward 9 inez M . Brown, City Clerk xxxEND_PAGE:treasury01_b26_3730_4111_211 CITY COUNCIL Meeting Agenda - Final December 74, 2015 CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE PRESENTATION OF COMMITTEE/COUNCIL MINUTES 150949 Summary Minutes/Fiint City Councli/Regular Meeting/November 23, 2015 Summary Minutes of the Flint City Council regular meeting held Wednesday, November 23, 2015, at 6:06 p.m., In the City Council Chambers, 3rd Floor, City Hall. PUBLIC HEARINGS PUBLIC COMMENT Per the amended Rules Governing Meetings of the Council (as adopted by the City Council on Monday, April 27, 2015), members of the public may address the Council for three (3) minutes on ANY ITEM PERTAINING TO THIS AGENDA. PETITIONS AND UNOFFICIAL COMMUNICATIONS 450980 2015 Tax Rate Request/Michigan Department of Treasury/Filnt Public Library District Form L-4029 dated November 5, 2015, re: Millage Request Report to the County Beard of Commissioners for a Flint Public Library property tax levy. 150951 Notice of Public Hearing/Michigan Public Service Commission [MPSC] Notice of Public Hearing recelved November 23, 2015, re: Michigan Public Service Commission notice of hearing for the electrical customers of Consumers Energy Company, Case No. U-17918, to be held December 4, 2015, at 10:00 a.m., MPSC, Lansing. 150952 Proof of Service and Entire Tribunal Stipulation for Entry of Consent Judgment/Michigan Tax TribunalfCPH Properties v. City of Flln/MTT Docket No. 15-002821 Communication December 2, 2015, 2015, re: Proof of Service and Entire Tribunal Stipulation for Entry of Consent Judgment filed with the Michigan Tax Tribunal by CPH Properties regarding Parcel No. 41-18-154-043 as It relates to its true cash, assessed and taxable values. 150953 Proof of Service and Small Claims Stipulation for Entry of Consent Judgment/Michigan Tax Tribunal/John N. and Patricia Pavils v. City of reer eae a SSS Sse City of Flint, fichigen Page 2 Printed on 124 120185 xxxEND_PAGE:treasury01_b26_3730_4111_212 CITY COUNCIL Meeting Agenda - Final December 74, 2015 FlintfMTT Docket No. 15-005021 Communication December 2, 2015, 2015, re: Proof of Service and Small Claims Stipulation for Entry of Consent Judgment filed with the Michigan Tax Tribunal by John N. and Patricia Paviis regarding Parcels No, 41-18-160-009 and 41-18-159-008 as it relates to their true cash, assessed and taxable values. COMMUNICATIONS FROM CITY OFFICIALS 180954 Traffic Engineering/Closure Permits Sireet and Lane Closures (5) dated Novernber and December, 2015, re: (1) Stevens, Harrison, Boulevard, Kearsley, Wallenberg, Chavez, First and Third Streets (YMCA Family Santa Run/Walk 5K and 1 Mile-Dec. 5th); (2) Harrison and Second Streets (pulling electrical cable-Dec. Sth); (3) Maplewood Avenue (Sunday Fun Day-Nov. 22nd); (4) Dupont Street (renewing gas services-Nov. 30th); and (5) Kearsley and Forest Streets (Holiday Walk-Dec. 1st). ADDITIONAL COMMUNICATION APPOINTMENTS APPOINTMENTS - MAY BE REFERRED FROM COTW 150956 150957 LICENSES Appointment/[Hurley] Board of Hospital Managers/Ada C. Washington Resolution approving the appointment of Ada C. Washington (1505 Arrow Lane, Apt. 302, Flint, Michigan, 48502) to the [Hurley] Board of Hospital Managers for the remainder of a five-year term, commencing Immediately upon adoption of this resolution and expiring April 30, 2017, as requested by Mayor Karen Weaver. [NOTE: By way of background, Ms. Washington will serve the temainder of Mayor Karen Weaver's term.] [City Administrator Submission No. CA1222015] Re-Appointment/Flint District Library Board/Matthew Schiinker Resolution approving the reappointment of Mr. Matthew Schlinker (919 Kensington Avenue, Flint, Michigan, 48503) to the Flint District Library Board for an additional three-year term commencing October 1, 2015, and expiring September 30, 2018, as requested by Mayor Karen Weaver. [City Administrator Submission No. CA1232015] RESOLUTIONS RESOLUTIONS - MAY BE REFERRED FROM COTW City of Flint, Michigan Paga 3 Printed on 12/4 72015 xxxEND_PAGE:treasury01_b26_3730_4111_213 CITY COUNCIL 150958 180959 150960 150961 150962 City of Flint, Michigan Meeting Agenda - Final December 14, 2015 Office Depot/Office Supplies/Additional SpendingAmount Resolution resolving that the Finance Department is authorized to issue - purchase orders fo Office Depot for office supplies, as requested by Development, in an amount NOT-TO-EXCEED $4,000.00, for an aggregate spend amount of $103,925.00, AND, resolving that the Finance Department has the discretion for the remainder of FY2016 to spend an additional amount of not more than 5% of the aforementioned aggregate spend amount to Office Depot for unanticipated requests that may be submitted, [City Administrator Submission No, CA1242015) COf#1/Pricing Proposal/McNaughton McKay Electric/Electrical Supplies Resolution resolving that the Finance Department is authorized to Issue a change order for the second year of a three-year renewable pricing proposal [with McNaughton McKay Electric] for electrical supplies for the FY¥2015, FY2016 and FY2017 fiscal years, as requested by Utilltles, in the amount of $20,000.00, for an aggregate spand amount of $229,500.00 over the first and second years of the three-year pricing proposal, AND, resolving that the Finance Department has the discretion for the remainder of the term of this three-year renewable pricing proposal to spend an additional amount ofnot more than 5% of the annual requested spend amount to McNaughton McKay Electric for unanticipated requests that may be submitted during the remainder of the agreement Budget Amendment/Planning Division/Imagine Flint Neighborhood Planning Grant/Ruth Mott Foundation " Resolution resolving that the appropriate City Officlals are authorized to process a budget amendment recagnizing grant revenue and the corresponding appropriation of funds under Grant Code LRM-16-NPLAN, in the amount of $320,000.00, as requested by the Planning Division for the implementation of the Imagine Flint Nelghborhood Planning initiative. [City Administrator Submission No, CA1252015] Budget Amendmeni/Police Department#FY15 National Sexual Assault Kit Initiative [SAKI/U.S. Department of Justice Grant Resolution resolving that the appropriate City Officials are authorized to do all things necessary to appropriate revenue and expenditure amounts in Fund-Dept No, 296-301.732, under Grant Code FDOJ-15-SAK], in compllance with U.S. Department of Justice Grant Award No, 2018-AK-BX-K016, in the amount of $1,166,409.00, as requested by the Police Department to address the issue of unsubmitted sexual assault kits. [City Administrator Submission No. CA1262015] Budget Amendment/Police DepartmentDANY Sexual Assault Kit Backlog Elimination Program/District Attorney's Office of New York [DANY] Resolution resolving that the appropriate City Officials are authorized to do all Page 4 Printed on 12/1 1/2018 xxxEND_PAGE:treasury01_b26_3730_4111_214 CITY COUNCIL Meeting Agenda - Final December 14, 2015 things necessary to appropriate revenue and expenditure amounts in Fund-Dept No. 296-301.733, under Grant Cede ODANY-15-SAK, in compliance with New York County District Attomey's Office Sexual Assault Kit Backlag Elimination Grant Program guldelines, in the amount of $163,590.00, as requested by the Police Department to address the issue of unsubmitted sexual assualt kits. [City Administrator Submission No. CA1272015] 180963 Budget Amendment/Planning & Development/Professional Services in City of Flint Parks/Ruth Mott Foundation Resolution resolving that the appropriate City Officials are authorized to process a budget amendment recognizing grant revenue and corresponding appropriation of funds under Grant Code LRM-16-PKMOW [In the amount of $68,400.00], as requested by Planning & Development for the mowing and maintenance of City parks between November 2015 and October 2016. [City Administrator Submission No. CA1282015] 180964 Budget Amendment/5th Division/Consolidation of 67th and 68th District Courts Resolution resolving that the amended 5th Division budget amendment for the consolidation of the Sixty-Seventh [67th] and Sixty-Eighth [68th] District Courts, as approved by the Genesee County Board of Commissioners, !s hereby authorized as requested by the Finance Department. [City Administrator Submission No. CA1302015] SPECIAL ORDER 160955 Special Order/Mayor Karen Weaver Aspecial order to allow for remarks by Mayor Karen Weaver, LIQUOR LICENSES ORDINANCES - First Reading ORDINANCES - Second Reading PUBLIC SPEAKERS Per the amended Rules Governing Meetings of the Council (as adopted by the City Counci on Monday, Apri 27, 2015), mambers of the public may address the Council for three (3) minutes IN GENERAL. ADDITIONAL COUNCIL DISCUSSION ADJOURNMENT City of Flint, Michigan Page § Printed on 12/1 12015 xxxEND_PAGE:treasury01_b26_3730_4111_215 City of Flint, Michigan 1101'S. Saginaw Steet ” - Flint, Michi 48502 Summary Meeting Minutes For WenecltvetTinecor CITY COUNCIL Kerry L. Neilson, President, Ward 3 Vicki VanBuren, Vice President, Ward 8 Eric Mays, Ward 7 Jacqueline Poplar, Ward 2 Joshua M. Freeman, Ward 4 Wantwaz D. Davis, Ward 5 Herbert J. Winfrey, Ward 6 Monica Galloway, Ward 7 Scott Kincaid, Yard 9 Inez M. Brown, City Clerk Monday, November 23, 2015 6:06 PM Counci! Chambers SUMMARY FOR 12-14-2015 CITY COUNCIL AGENDA 150941 Special, Order/Flint City Council A special order to allow for a presentation by Council President Kerry L. Nelson. Presented 150938 Summary Minutes/Flint City Council/Regular Meeting/November 9, 2015 Summary Minutes of the Flint City Council regular meeting held Monday, Novernber 9, 2015, at 6:07 p.m., in the City Council Chambers, 3rd Floor, City Hall. Amotion was made by Councilperson Freeman, seconded by Councilperson Galloway, that this matter be Placed on File. The motion carried by the following vote: Aye: 8- Councilperson Mays, Councilperson Poplar, President Nelson, Councilperson Freeman, Councilperson Davis, Councilperson Galloway, Vice President VanBuren and Councilgerson Kincaid Absent: 1- Councilperson Winfrey an City of Flint, Michigan Page 1 Printed on 12/4 1/2015 xxxEND_PAGE:treasury01_b26_3730_4111_216 CITY COUNCIL Summary Meeting Minutes For November 23, 2015 180939 Summary Minutes/Flint City Council/Special Meeting/November 18, 2015 Summary Minutes of the Flint City Council special meeting held Wednesday, November 18, 2015, at 6:02 p.m., in the City Council Chambers, 3rd Floor, City Hall. Amation was made by Councilperson Freeman, seconded by Councilperson Galloway, that this matter be Placed on File. The motion carried by the following vote: . Aye: 8- Councilperson Mays, Councilperson Paplar, President Nelson, Councilperson Freeman, Councilperson Davis, Councilperson Gallaway, Vice President VanBuren and Councilperson Kincaid Absent: 1- Councilperson Winfrey 150940 Traffic Engineering/Closure Permits Lane Closures (2) dated November, 2015, re: (1) SB Chavez Drive (repairing . utility cuts-Nov. 9th); and (2) Dort Highway (repairing utility cuts-Nov. 9th). Amotion was made by Councilperson Freaman, seconded by Coune!Iperson Kincaid, that this matter be Placed on File. The motion carried by the following vote: Aye: 8- Councilperson Mays, Councilperson Poplar, President Nelson, Councllperson Freeman, Councilperson Davis, Councilperson Galloway, Vice President VanBuren and Councilperson Kincaid Absent: 1- Councilperson Winfrey 180928 CO#5/Contract/Lockwood, Andrews & Newnam/Implementation of Water Plant Operations Resolution authorizing the appropriate City Officials to do all things necessary to enter into change order #5 [to the contract with Lockwood, Andrews & Newnam for the implementation of Water Plant operations], as requested by the Department of Public Works (DPW), in an amount NOT-TO-EXCEED $907,650.00, for a ravised contract amount of $3,888,090.00 [Acct. No. §91-636.100-801.000]. [City Administrater Submission No. CA1142015] SEPARATED FROM MASTER RESOLUTION City of Flint, Michigan Page 2 Printed on 42/1 7/2016 xxxEND_PAGE:treasury01_b26_3730_4111_217 CITY COUNCIL Summary Meeting Minutes For November 23, 2015 150932 160536 150937 City of Flint, Michigan Budget Amendment/Uncommitted Community Development Block Grant {CDBG) Funds/CO#2/Contract/Hi Tech Protectior/Smith Village Security Patrolling Resolution authorizing the appropriate City Officials to do all things necessary to process a budget amendment moving funds from CDBG Uncommitted Accounts to Smith Village Project Accounts, and [enter into] change order #2 to the contract with Hi Tech Protection for Smith Village Security Patrolling, as requested by Community and Economic Development (CED), in an amount NOT-TO-EXCEED $89,653.00, for a revised contract amount of $181,688.00, and extend the contract term until March 2016, [City Administrator Submission No. CA1182015] SEPARATED FROM MASTER RESOLUTION CO#4/Contract/Complete Towing/Towing and Storing of Vehicles Resolution authorizing the Mayor and City Administrator to do all things necessary to enter into change order #4 to thé contract with Complete Towing for the towing and storage of vehicles until June 30, 2017, as requested by the Police Department, in an aggregate amount of $425,000.00 ($125,000.00 for FY2016 and $300,000.00 for FY2017) {General Fund Acct. No. 101-305.206-801.000]. [City Administrator Submission No. CA1162015] SEPARATED FROM MASTER RESOLUTION CO#1/Contract/Michigan Department of Transportation (MDOT)/Dupont Street Project/Priority Roads Investment Program (PRIP) Grant/Extension of Completion Deadiine Resolution authorizing the appropriate City Officials to enter into change order #1 to Michigan Department of Transportation (MDOT) Contract No, 16-0097 to extend the completion date for the Dupont Street Project (Stewart Avenue to Carpenter Read) until December 31, 2016, as requested by Transportation. [Clty Administrator Submission No. CA1212015) This Matter was ADOPTED BY THE MASTER RESOLUTION on the Consent Agenda. Poga 3 Printed on 12/11/2016 xxxEND_PAGE:treasury01_b26_3730_4111_218 CITY COUNCIL Summary Meeting Minutes For November 23, 2015 180929 180932 Chy of Flint, Michigan CO#5/Contract(Lockwood, Andrews & Newnam/lmplementation of Water Plant Operations. . . : Resolution authorizing the appropriate City Officials to do all things necessary to enter Into changes order #5 [to the contract with Lockwood, Andrews & Newnam for the implementation of Water Plant operations], as requested by the Department of Public Works (DPW), in an amount NOT-TO-EXCEED $907,650.00, for a revised contract amount of $3,888,090.00 [Acct. No. 591-536.100-801.000). [City Administrator Submission No. CA1142015] A motion was made by Councilperson Freeman, seconded by Councilperson Kincaid, that this matter be Adopted. The motion carried by the following vote: Aye: 6- Councilperson Poplar, President Nelson, Councliperson Freeman, Councilperson Davis, Vice President VanBuren and Councilperson Kincaid No: 2- Councilperson Mays and Councilperson Galloway Absent: 1- Councilperson Winfrey Budget Amendment(Uncommitted Community Development Block Grant (CDBG) Funds/CO#2/Coniraci/Hi Tech Protectio/Smith Village Security Patrolling Resolution authorizing the appropriate City Officials to do all things necessary to process a budget amendment moving funds from CDBG Uncommitted Accounts to Smith Village Project Accounts, and [enter into] change order #2 to the contract with Hi Tech Protection for Smith Village Security Patrolling, as tequested by Community and Economic Development (CED), in an amount NOT-TO-EXCEED $89,653.00, for a revised contract amount of $181,688.00, and extend the contract term until March 2016. [City Administrator Submission No. CA1182015] Amotion was made by Councilperson Freeman, seconded by Councilperson Kincald, that this matter be Adopted. The motion carried by the following vate: Aye: 7- Councilperson Mays, Councilperson Poplar, President Nelson, Councilperson Freeman, Councilperson Davis, Vice President VanBuren and Councilperson Kincaid No: 1- Councilperson Galloway Absent; 1- Councilperson Winfrey Page 4 Printed on 12/11/2015 xxxEND_PAGE:treasury01_b26_3730_4111_219 CITY COUNCIL Summary Meeting Minutes For November 23, 2015 180936 Clty of Filet, Michigen CO#4/Contract/Complete Towing/Towing and Storing of Vehicles Resolution authorizing the Mayor and City Administrator to do all things necessary to enter into changs order #4 to the contract with Complete Towing for the towing and storage of vehicles until June 30, 2017, as requested by the Police Department, in an aggregate amount of $425,000.00 ($125,000.00 for FY2016 and $300,000.00 for FY2017) {General Fund Acct. No. 101-305.206-801.000]. [City Administrator Submission No. CA1162015] Adopted Substituted Amended Amotion was made by Councilperson Freeman, seconded by Councilperson Kincaid, that this matter be Adopted. The motion carried by the fallowing vote: Aye: 6- Counciiperson Poplar, President Nelson, Councilperson Freeman, Councilperson Davis, Vice President VanBuren and Councilperson Kincaid . No: 2- Councilperson Mays and Councilperson Galloway Absent: 1- Councilperson Winfrey Page 5 ; Printed on 12/1 1/205 xxxEND_PAGE:treasury01_b26_3730_4111_220 150956 RESOLUTION NO.: AIQZ2Z2L01, PRESENTED: IQ -S-/S5 RESOLUTION APPROVING THE APPOINTMENT OF ADA C, WASHINGTON TO THE BOARD OF HOSPITAL MANAGERS FOR THE REMAINDER OF DR. KAREN W. WEAVER’S TERM BY THE MAYOR: Dr. Karen W. Weaver, Mayor, desires to appoint Ada C. Washington to the Board of Hospital Managers for the remainder of her term that shall expire April 30, 2017; and, Mayor Weaver recommends the appointment of Ada C. Washington (1505 Asrow Lane, Apartment 302, Flint, MI 48502) to serve out the remainder of her five-year tenn on the Board of Hospital Managers, commencing immediately upon adoption of this resolution, and expiring April 30, 2017. IT IS RESOLVED that the Flint City Council approves the appointment of Ada C. Washington (1505 Arrow Lane, Apartment 302, Flint, MI 48502) to serve out the remainder of Dr. Karen W. Weaver’s five-year term on the Board of Hospital Managers, commencing immediately upon the adoption of this resolution, and expiring April 30, 2017. APPROVED AS TO FORM: FOR THE CITY: Petef M. Bade, Attorusy APPROVPD BY THE FLINT CITY COUNCIL: . Karen W. Weaver, Mayor ED TO CITY COUNCIL: 12/14/2015 ADOPTED BY CITY COUNCIL: 12/14/2015, xxxEND_PAGE:treasury01_b26_3730_4111_221 Memorandum

Summary 11-30-15.pdf; City of Flint Budget to Actual Report 11-30-2015. pdf Good evening, Mr. Cline. Please find attached the City's RTAB report for the period ending November 30, 2015. Please feel free to contact me with any questions and should any additional information be necessary. Best regards and happy holidays, Jody N. Lundquist Chief Financial Officer City of Flint 1101 S. Saginaw Street, 2nd Floor Flint, Ml 48502 (810) 237-2441 xxxEND_PAGE:treasury01_b26_3730_4111_164 Natasha L. Henderson CITY OF FLINT, MICHIGAN City Administrator Department of Finance Le Jody N. Lundquist Finance Director Dawn Steele Deputy Finance Director Or. Karen Weaver Mayor DATE: December 22, 2015 TO: Natasha Henderson, City Administrator FROM: Jody Lundquist, Finance Director RE: Budget to Actual Revenue and Expenditure Report Please find attached the Budget to Actual Revenue and Expenditure Report and Cash and Investment Summary for the period ending November 30, 2015 for your review and submission to the RTAB per Emergency Manager Order 20. The City’s Fiscal Year 2014-2015 audit has been completed. As required by Public Act 2: Uniform Budget and Accounting Act and City Ordinance #3855, audited financial statements for the fiscal year ending June 30, 2015 will be filed with the state and provided to Council no later than December 31, 2015. The column “YTD Balance 06/30/2015” reflects audited activity and ending fund balances. Fiscal Year 2015-16 Amended Budget amounts reflect all amendments adopted by City Council and confirmed by the RTAB as of December 9, 2015. Please let me know if any additional information is necessary or if you have any questions. xxxEND_PAGE:treasury01_b26_3730_4111_165 Fund Account CITY OF FLINT CASH AND INVESTMENT ACCOUNT SUMMARY FOR THE PERIOD ENDING NOVEMBER 30, 2015 Fund 101 General Fund 001.000 001.450 004.000 004,100 Fund 202 Major Street Fund 001.000 004.000 Fund 203 Local Street Fund 001.000 Fund 205 Public Safety 001.000 Fund 207 Police Fund 001.000 Fund 208 Park/Recreation Fund Ending Balance 11/30/2015 7,113,609 48,231 9,300 5,325 5,111,538 5,111,598 1,068,322 6,507,328 543,770 Beginning Balance Account Description | 0/2015 11/30/2015. Commercial Pooled Cash Account 7,574,780 Citizens - P/R Direct Deposit - 906-9766 -48,015 Imprest Cash 9,300 Imprest Cash - Register _ 5,325 _ General Fund 7,541,390 Commercial Pooled Cash Account 5,622,529 Imprest Cash 60 __ Major Street Fund 5,622,589 Commercial Pooled Cash Account 1,271,093 Commercial Pooled Cash Account 6,788,952 Commercial Pooled Cash Account 574,476 Commercial Pooled Cash Account 237,399 001.000 227,512 xxxEND_PAGE:treasury01_b26_3730_4111_166 Fund 219 Street Light 001.000 Commercial Pooled Cash Account Fund 226 Rubbish Collection Fund 001.000 Commercial Pooled Cash Account Fund 265 Drug Law Enforcement Fund 001.000 Commercial Pooled Cash Account Fund 274 HUD CDBG, ESG, & HOME GRANTS 001.000 Commercial Pooled Cash Account 001.100 Bank - Urban Renewal - 230006018089 HUD CDBG, ESG, & HOME GRANTS Fund 296 Other Grants Fund 001.000 Commercial Pooled Cash Account Fund 402 Public Improvement Fund 001.000 Commercial Pooled Cash Account Fund 542 Building inspection Fund 001.000 Commercial Pooled Cash Account 004.000 Imprest Cash Building Inspection Fund 1,571,754 1,815,254 1,121,022 -1,030,002 ___7,708 -1,022,294 1,132,782 1,806,860 1,856,560 50 1,856,610 1,470,210 1,953,319 1,108,190 -1,224,462 7,708 -1,216,754 503,624 1,808,873 1,877,903 50 1,877,953 xxxEND_PAGE:treasury01_b26_3730_4111_167 Fund 590 Sewer Fund 001.000 Commercial Pooled Cash Account 003.000 Certificate Of Deposit Sewer Fund Fund 591 Water Fund 001,000 Commercial Pooled Cash Account 001.001 Cash Reserve 003.000 Certificate Of Deposit Water Fund 14,283,157 15,321,749 29,604,906 647,714 5,848,116 9,793,633 16,289,462 13,163,893 16,522,253 29,686,146 ~439,987 5,848,116 16,002,098 xxxEND_PAGE:treasury01_b26_3730_4111_168 (ose’t09'b) (6s9'600'r) (eee'z94'9) AMOd 0.1 TVNIDV JINVIVA yOs'Gre'L L86'SSU'L 286'SS2'E (S661) AOMGd H3d JAYTSAY GALYNDISIA %ST %ST ST - SHUNUANAGG JO % SY ONVIVE ONNA *S %L %E ~ STUMUGN3dXA JO % SV JONVIVE ONNS B68°ZTS'E PSO'LDT'E BZENTE yso'E6y JONVI¥E ONT ON] BtE'SPz'E Bze'ON7'E (ozv'tg6'8) (vev't96'8) JONVIVa GNNS 53d Iope'oze! 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Ringler, CPA, CIA Auditor General 7 Office of the Auditor General ——-__ 201 N Washington Square, Sixth Floor * Lansing, Michigan 48913 Phone (517) 334-8050 * wow audgen.michigan.gov December 23, 2015 The Honorable Jim Ananich Senate Minority Leader State Capitol, Room S-105 Lansing, Michigan Dear Senator Ananich: Enclosed are answers to the questions you posed in your October 20, 2015 letter to our office regarding the audit we are conducting of the Office of Drinking Water and Municipal Assistance (ODWMA), Department of Environmental Quality (DEQ), specific to lead contamination in the City of Flint's drinking water. Also enclosed are additional questions we developed that are relevant to these issues, along with five exhibits: « Amap showing Flint water samples by zip code. « A map showing lead counts of 5 parts per billion or higher. e Two charts showing the number of samples by time period and zip code. e« A time line of the Flint water review. We appreciate the opportunity to assist you in answering questions regarding this topic. If you have further questions or a request for other services, please do not hesitate to contact our office. Sincerely, Dag Pg hie. Doug Ringler Auditor General Enclosures xxxEND_PAGE:treasury01_b26_3730_4111_179 om OAG Questions and Answers Q1: How does ODWMA ensure the data it receives is accurate? A: With regard to the United States Environmental Protection Agency (EPA) Lead and Copper Rule (LCR) monitoring requirements, DEQ relies on the following key controls to ensure the accuracy of test results: e State-owned laboratories test water samples. « State-owned laboratories send test results directly to DEQ. « The City of Flint Water Treatment Plant (Flint WTP) certifies whether sample sites are classified as tier 1°. The current Flint WTP LCR sampling process includes: 1. DEQ informs the Flint WTP of the required water lead and copper sample size. 2. The Flint WTP determines the pool of tier 1 sites for sampling. 3. The Flint WTP selects the sample. 4. The Flint WTP sends out sample kits and instructions to residents for collecting water samples. 5. Residents leave samples and signed sampling forms outside their front doors. 6. The Flint WTP employee picks up samples and forms from residents. 7. The Flint WTP employee reviews sample forms for completeness. 8. The Flint WTP employee sends samples to the State-owned laboratories. 9. State-owned laboratories test samples and provide results directly to DEQ 10. DEQ receives water lead and copper sample results, which include the following information: date collected, date received, address where collected, type of residence (e.g., single family or apartment), and sample point (e.g., kitchen sink or bathroom sink). 11. DEQ tracks, and follows up if necessary, the number of samples collected by the Flint WTP to help ensure that the required minimum number of samples are collected by the monitoring period deadline. . Single-family or multiple-family residence with lead service line, lead solder copper piping constructed after 1982, or lead plumbing. Page 1 xxxEND_PAGE:treasury01_b26_3730_4111_180 a2: 12. The Flint WTP submits lead and copper report to DEQ that certifies whether sample sites meet tier 1 criteria. 13. DEQ prepares the LCR 90th percentile calculation report. During our review, we noted two potential improvements for the Flint WTP sampling process (see Question 5 of the additional questions answered by the OAG regarding tier 1 sample validity): « DEQ could verify that the sampling pool was limited to only tier 1 sample sites to ensure that the Flint WTP is in compliance with the LCR (Title 40, Part 141, section 86(a)(3) of the Code of Federal Regulations [CFR]. e DEQ could independently verify the validity of sample site certifications. What accountability measures are in place for OOWMA staff who fail to follow data verification protocols? A DEQ does not provide any direct oversight over the Flint WTP and, therefore, does not have any accountability measures over the Flint WTP's LCR data verification protocols, DEQ's data verification protocol for lead and copper water sampling is limited to verification that the WTP certifies samples submitted to the State-owned laboratories for analysis (see steps 7 and 12 in the Flint WTP LCR sampling process noted in Question 1 above). We did not identify any instances in which ODWMA staff failed to verify that submitted samples were certified by the Flint WTP. What accountability measures are in place for ODWMA staff who lie or misrepresent information to the EPA? A: As with all classified employees, ODWMA staff must adhere to the rules and regulations established by the Michigan Civil Service Commission. If any ODWMaA staff were determined to misrepresent information to the EPA, they would be subject to Civil Service Rule 2-6, Discipline, which allows an appointing authority to discipline an employee for just cause up to and including dismissal. We are not aware of any DEQ-established measures that are in addition to the Civil Service Rules. We gained access to the e-mail accounts of key DEQ management (DEQ Director, Deputy Director, ODWMA Chief, and other key ODWMA staff) extending back to January 1, 2013. We did so to identify the key decision points and conversations that occurred leading up to and through the situation in Flint. Our review was also intended to determine whether State, Flint, or other officials attempted to conceal key test results or other information. We noted one e-mail exchange between DEQ and the EPA that appears to be a significant contributor to the concern that DEQ misrepresented information to the EPA. The EPA requested clarification on February 26, 2015 regarding the type of optimized corrosion control treatment the Flint WTP was using. DEQ responded on February 27, 2015 that the city had an optimized corrosion control program in place, but DEQ did not provide any program details. DEQ informed us that the Flint WTP corrosion control program included performing Page 2 xxxEND_PAGE:treasury01_b26_3730_4111_181 lead and copper monitoring for two consecutive six-month periods to determine whether corrosion control treatment would be necessary in the future. However, it appears the EPA interpreted corrosion control program to mean that corrosion control treatment was being performed. On April 23, 2015, the EPA again inquired as to what the Flint WTP was doing for corrosion control treatment. DEQ responded on April 24, 2015 that the Flint WTP was not practicing corrosion control treatment. Based on our review of this and other e-mails, we have no specific reason to believe that DEQ willfully misrepresented the information to the EPA. Q4: What policies do DEQ and ODWMA have in place to escalate major infractions up the chain of command? A: We did not note any instances of major infractions {i.e., intentional disregard of policies, laws, regulations or specific directions) committed by DEQ. staff during the course of our review. DEQ does not have a forma! policy or procedure in place to escalate major infractions performed by ODWMA employees; however, our review of DEQ correspondence confirmed the escalation of key issues up the chain of command related to the Flint situation. DEQ stated that its informal policy is for staff to notify the proper level of management of infractions to determine necessary action. Page 3 xxxEND_PAGE:treasury01_b26_3730_4111_182 — ji £ O AG Additional Questions f y Answered by the OAG —~ Pa Office of che Auditor General / y/ Application of the LCR Q1: How did the Flint WTP become the primary water supplier for the City of Flint? A: Upon notification of the City of Flint's plans to switch to the Karegnondi Water Authority (KWA) in April 2013, the Detroit Water and Sewerage Department (DWSD) submitted a letter to the City of Flint stating that it would terminate its agreement to provide water services on April 17, 2014. According to DEQ management, the Flint WTP attempted to negotiate with the DWSD to maintain it as the City of Flint water supplier; however, after negotiations were unsuccessful, the City of Flint notified DEQ through a permit request of its intent to operate the Flint WTP full time using the Flint River. Although the Flint City Council voted in March 2013 in support of moving to the KWA pipeline, the vote was silent on the use of the Flint River as a temporary drinking water source. DEQ informed us that in the 1990s, the City of Flint upgraded the Flint WTP to serve as a backup source of water for emergencies. In 2006, the Flint WTP began quarterly testing of the treated Flint River water at the Flint WTP to ensure water quality standards were met; however, the Flint WTP did not test the water's effect on the distribution system at consumer tap locations. Q2. Did DEQ consult with the EPA prior to determining how to apply the LCR? A: DEQ did not consult with the EPA on how to apply the LCR prior to implementing two consecutive six-month monitoring periods of the Flint WTP beginning July 1, 2014. Based on past experiences applying the LCR monitoring requirements, DEQ believed that it had appropriately applied the LCR requirements of a large water system. Q3: When Flint switched to the Flint River water source, should corrosion control treatment have been maintained? A: We believe that corrosion control treatment should have been maintained. According to the LCR, a water system can achieve optimized corrosion control if it submits results of tap water monitoring for two consecutive six-month Monitoring periods with acceptable lead levels. However, a water system that has optimized corrosion control, and which has treatment in place, should continue to operate and maintain optimal corrosion control treatment. DEQ staff explained that they did not treat the switch to Flint River water as a new system, but as a new source. DEQ further stated that because the Flint River was a new water source and there was a change in chemicals needed to treat the new source, a corrosion control study was needed to determine the impact on the water distribution system. Therefore, it was DEQ's interpretation that two rounds of six-month monitoring were still needed to evaluate the water quality and determine optimal corrosion control treatment. Page 4 xxxEND_PAGE:treasury01_b26_3730_4111_183 The Flint water system had optimal corrosion contro! treatment when the DWSD WTP was the water supplier. Based on our review of notes from a July 21, 2015 EPA and DEQ conference call on DEQ's implementation of the LCR regarding whether the Flint WTP should have continued to maintain corrosion contro! treatment, it appeared that the EPA did not agree with DEQ's interpretation of the LCR. Region 5 EPA staff explained that they would talk to the EPA headquarters about the interpretation of regulations and believes that systems that have been deemed optimized need to “maintain” corrosion control. The Region agreed to provide supporting regulatory citations for the language about maintaining corrosion control. On November 3, 2015, the EPA issued a memorandum stating that the LCR had differing possible interpretations; however, the EPA concluded that it is important for large water systems to take the steps necessary to ensure that appropriate corrosion control treatment is maintained at all times, thus ensuring that public health is protected. Based on this clarification, it appears that corrosion control treatment should have been maintained. Q4: Should DEQ have required the Flint WTP to start pursuing optimized corrosion control treatment after the first round of six-month sampling results were above the lead action level of 5 parts per billion (ppb)? A: Yes. According to DEQ's application of the LCR, within six months after the end of the monitoring period in which the water sample results exceeded the acceptable lead level, DEQ should have required the Flint WTP to start pursuing optimized corrosion control treatment. The LCR states that the lead action level is exceeded if the lead level, as determined by the 90th percentile calculation, is greater than 15 ppb. If the lead action level is exceeded, water systems are required to take additional actions including educating the public about lead in drinking water as well as commencing lead service fine replacement if the water system has already installed corrosion contro! and/or source water treatment. However, for water systems that have not yet implemented corrosion control treatment, they can be deemed to have optimized corrosion control without installing treatment if they can demonstrate lead levels below 5 ppb for two consecutive six-month periods. The first round of six-month sampling results was received in late March 2015. Because the results were 1 ppb over the lead action level of 5 ppb, DEQ would not be able to achieve two consecutive six-month periods below 5 ppb. Therefore, DEQ should have notified the Flint WTP to start pursuing optimized corrosion contro! treatment. However, DEQ waited until the second round of sampling was completed (June 30, 2015) to assess whether water sample results improved. Water Samples Q5: Did DEQ verify that only tier 1 sample sites were selected by the Flint WTP in the two rounds of six-month samples? A: DEQ did not verify that only tier 1 sample sites were selected. DEQ relies on the Flint WTP's certification of sample sites and does not perform any independent verification of those certifications. Page 5 xxxEND_PAGE:treasury01_b26_3730_4111_184 In a November 19, 2015 Flint Journal article, the Flint WTP indicated that it did not have the ability to ensure that all sites were tier 1. In fact, water samples came from the random distribution of 175 testing bottles without regard for whether the homes were at risk for high lead levels. DEQ issued a formal memorandum on November 9, 2015 requesting that the Flint WTP verify the classification of all prior sample items. The results are due back from the Flint WTP on December 30, 2015. Q6: DEQ dropped two water sampling sites from its second six-month sample (January 1, 2015 through June 30, 2015). Was this appropriate? A: Yes, it was appropriate for DEQ to drop these two water sampling sites. Federal regulation 40 CFA 141.86(a) states: ",..@ach water system shall complete a materials evaluation of its distribution system in order to identify a pool of targeted sampling sites that meets the requirements of this section . . . All sites from which first draw samples are collected shall be selected from this pool . . . Sampling sites may not include faucets that have point-of-use or point-of-entry treatment devices designed to remove inorganic contaminants.” This regulation also requires that a water system's targeted sampling pool consist of only tier 1 sampling sites if an adequate number is available to meet monitoring requirements. According to federal regulation 40 CFR 141.86(f), the State may invalidate a water sample if it determines that the sample was taken from a site that did not meet the site selection criteria. A sample invalidated per this regulation does not count toward determining lead or copper 90th percentile levels or toward meeting the minimum monitoring requirements. DEQ dropped one water sample site from its 90th percentile calculations because the site was from a business that does not meet the tier 1 requirements of being a single-family or multiple-family residence. The second sample site was dropped because the home had a point-of-entry treatment device to filter contaminants. Based on the criteria specified above, it appears that DEQ's rationale for dropping the samples from these two sites appropriately met the requirements for invalidating samples per federal regulation 40 CFR 141.86. Q7: Was flushing of the taps the night before drawing a sample an appropriate sample methodology? A: Yes. The LCR requires that samples be a first draw of water after six hours of stagnation. The LCR does not indicate whether or not the water line should be flushed prior to collecting the sample. in the sample instructions, DEQ required preflushing to ensure that sampled faucets were not stagnant for an excessive period of time beyond the targeted six hours (e.g., rarely used faucets or when a homeowner has been gone for an extended period of time.) The LCR requires six hours of stagnation; however, it does not preclude DEQ

Categories: Yellow Category Natasha: See the attached questions from Beverly Walker-Griffea. Sincerely, Frederick Headen Legal Advisor to the State Treasurer

On August 7, 2015 Genesee County District Court Judge Archie Hayman issued a Preliminary Injunction Order (the “Order™) against the City. As a result of the Order, the City anticipated an immediate and devastating impact on the financial stability of the Water and Sewer Funds if a stay was not quickly granted by the Michigan Supreme Court Appellate Court. Indeed, the City’s request was denied and the financial impact of the Court order has been reviewed through the fiscal year ending June 30, 2016. Upon issuance of the Order, the City was immediately enjoined from charging and collecting water and sewer rates that include the September 16, 2011 35% rate increases and disconnecting water service for its delinquent water and sewer customers wherein the delinquency arose between September 16, 2011 and the date of the Order. This immediately resulted in a decrease in cash collections on outstanding and current water bills and a decrease in total billed revenue. xxxEND_PAGE:treasury01_b40_7317_7621_099 The following budget amendments reflect a decrease in revenue projections as a result of monthly billing activity for the period September 2015-June 2016. September billing reflected the reduced rates as ordered by the Preliminary Injunction and confirmed preliminary estimates with $670,000 less in billed usage from the same period in 2014. The City has assumed and average decrease of $616,148 in monthly billed revenue, or $6,777,624 by fiscal year end (for 11 months of billing). The City had total accounts receivable due of $13,738,190 for all active and inactive accounts at August 7, 2015. It is highly probable that a large percentage of that balance will have to be written off as uncollectible without the ability to enforce payment. The proposed amendments reflect an estimated uncollectible balance at this time of $8,340,823. The City is working diligently to review the FY2016 operating budgets for additional sources of savings. Upon issuance of the Order, a spending and hiring freeze for all non-critical items was immediately implemented. The City has worked diligently to redevelop its capital improvement plan and has now canceled or postponed many planned projects and purchases until financial stability can be regained. Changes to appropriations reflect the carry forward of projects in progress but not completed at June 30, 2015 for the Sewer and Water Funds of $41,796 and $1,456,922, respectively. This carry forward is largely offset by decreases to the City’s capital improvement plan. The City’s emphasis at this time continues to be on providing safe, clean water to the City’s residents and moving forward with preparations for the KWA pipeline to come online. As a result of this re-prioritization, the budget amendments reflect a reduction to budget capital improvements of $5,564,804. Sewer Fund The Sewer Fund budget (590) reflects a decrease in projected revenue of $6,741,475 and increase in Use of Fund balance of $2,883,373. The Sewer Fund was paid in full by the 101 fund at the end of FY2015, therefore the budgeted payment of $800,000 from the Public Improvement Fund must be removed. As noted previously, the decrease in Charges for Services of $5,941,475 is a result of the combined impact of inability to enforce collections on balance prior to August 7 and decrease in billed revenue per Court ordered rate reductions. The roll forward of incomplete FY2015 projects of $41,796 is reflected by a corresponding decrease in cancelled and postponed capital improvement projects of $3,899,898. 4 xxxEND_PAGE:treasury01_b40_7317_7621_100 Water Fund The Water Fund budget (591) reflects a decrease in projected revenue of $8,560,824 and increase in Use of Fund balance of $7,287,125. Again, as noted previously, the decrease in Charges for Services are a result of the combined impact of inability to enforce collections on balance prior to August 7 and decrease in billed revenue per Court ordered rate reductions. The roll forward of incomplete FY2015 projects of $1,456,922 is reflected by a corresponding decrease in cancelled and postponed capital improvement projects of $1,664,906. The City had just begun its much need meter replacement program at the end of FY2015. A significant portion of the roll forward reflects outstanding purchase orders and invoices related to this project prior to the spending freeze. The reduction in FY2016 budgeted improvements reflects the reprioritization of the KWA project and postponement of other significant projects such as the Dupont Street Pipeline Project and Hamilton Dam Sheet Piling. Thanks, Natasha L. Henderson, City Administrator City of Flint, Michigan 1101 S. Saginaw St. Flint, MI 48502 Email: Phone: (810) 237-2057 www.cityofflint.com aenennnnne Forwarded message ----------

Alex or Deanna, would one of you like to scribe this call. I will do the Lincoln Park one. Flint — Dec. 9 —- Mayor Weaver, N. Henderson, Nelson, F. Headen, W. Lamphiery, R. Byrne, E. Cline, P. Dostine, D. Hudson, A. Heimann dudit ». ake Situahed © Priorities/updates - 1) Ramer Deve > Akedy sai cated by viet : e Water L o Water Sewer fund - £) PhésPhate- Tetarren ~ Etec Werle Spl Contaiaeue ¢ Miscellaneous ~ 1) duly EPA UPpdat 5 MAY Mearhly Tew Watrr Rill teall's “aod Water Rates Heaviny —__ { H Qe incece Se rea) Ger Bor ete Patrick Dostine Adycarned te Bee 14 . Ly WAR ure Pending Far aid on Case Cenlcctiens 2) @SF State of Michigan 2) Ecen Gee Department of Treasury Local Government Financial Services Division fain New kwh) appesnte teint ug Cadillac Place —__~ Arh traties Scherw water —_——— Us. rterdest UPdakt rhet fand§ 3044 W Grand Blvd Detroit, MI 48202 (office) 313.456.1772 [email protected] | CONFIDENTIALITY NOTICE: This e-mail, and any attachments, is for the sole use of the intended recipient(s) and may contain information that is confidential and protected from disclosure under the law. Any unauthorized review, use, disclosure, or distribution ts prohibited. If you are not the intended recipient, please contact the sender by reply e-mail, and delete/destroy all copies of the original message and attachments. $F PR Discctert Pp qi Wwerkeng well Jasen Letene Gee Murder Bettew Serve ene Mer, Prefs Svenal Maye® ca Beard Finance Five #'¢ VY S&S Spohiay eeczde Sogarficqant Drop Aeain§ Impacts Grants Wank Lb Apely Fre Grant egal anh bean fer Memal Tou - Hid hest Day 12-3) Teay Chubb ~ latices Chacly, MeClindaa- tater HR 1. Fetiqiventss wv May nee d how Aeiabeli ty Study Fer Dwar pears a teste Shure Fe PRY xxxEND_PAGE:treasury01_b26_3730_4111_033 Flint —Weekly Call 12/09/15 Present: Mayor Weaver N. Henderson Council President Nelson W. Lamphiery R. Byrne E. Cline P. Dostine D, Hudson A. Heimann Not Present: F. Headen Water Issue: 1. EPA- Corrosion control updates are happening daily 2. “Spill containment” is final step before corrosion control 3. Will start corrosion control “today or tomorrow”, but to date, they have not yet introduced the anti-corrosion Ortho phosphates. Public Safety: 1. Homicides are up in Flint. N. Henderson is confident that the new initiatives and partnerships will help reduce the number of violent crimes in the City, but these initiatives have not started yet. 2. Fires are down in the City significantly. e Concerns that this drop will affect their ability to receive federal grants e Looking for funding to receive an “Areal Truck” which will help them reach the tallest building in the City. Right now, any fire in that area requires assistance from partnerships with other communities. This type of ladder truck will cost and estimated $1M at least. 3. Dispatch arrangement is “working well”: e N Henderson told a story about meeting with a patrolmen who told her that he liked that they check in every hour. ¢ Mayor sits on the council as the representative from the City Legal issues: 1. Lost current head of counsel (did not catch the name) ¢ Will be filled with an interim, Tony Chubb. Chubb is currently the interim head of Human Resources e Vacancy as interim in HR will be filled by Charlie Mclendon, who is the City’s Labor Dispute counsel xxxEND_PAGE:treasury01_b26_3730_4111_034 2. Water litigation e Current lawsuit to stop the city from collecting water bills had been adjourned on December 8th, will be back in court on the 18" e Unclear whether or not this issue will be decided before Christmas © Have submitted a letter of request to the Treasury to help them pay for legal fees in this case Financial issues: 1. Still have a spending freeze in the City e Delinquent water bills are still not getting paid 2. State revenues, loan sources e City and Representative Kildee are looking for loan forgiveness from the State « Have had meetings with the DEQ to discuss Revolving Loan Fund — “Green Projects” © Fund requires that the city have a “reliability study” done, and though the City already has a standard reliability study conducted, they are required to do a special one. This may result in them asking for some money from the Treasury. « Audit has been completed, should have a small positive general fund fund balance. Public Relations 1. Jason Lorenz “no longer works with the City” 2. Townhall meeting ¢ Both the Mayor and N. Henderson attended, as well as over 200 participants e Topics/presentation included: Water, Public Safety, Economic Development (Though there wasn’t much time to talk about ED) xxxEND_PAGE:treasury01_b26_3730_4111_035 Nn 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 CITY OF FLINT RECEIVERSHIP TRANSITION ADVISORY BOARD MEETING DECEMBER 9, 2015 2:00 p.m. Meeting before the RTAB Board at 41101 S. Saginaw, Flint, Michigan, on Wednesday, December 9, 2015. BOARD MEMBERS PRESENT: Frederick Headen - The Chairperson Robert McMahan David McGhee Beverly Walker-Griffea FROM THE CITY: Mayor Karen Weaver Kerry Nelson, City Council President Vicki VanBuren, City Council Member Eric Mays, City Council Member Natasha Henderson, Administrator Jody Lundquist, CFO OTHERS PRESENT: R. Eric Cline R. L. Mitchell Brian Larkin REPORTED BY: Mona Storm, CSR# 4460 xxxEND_PAGE:treasury01_b26_3730_4111_036 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 MOTION INDEX ACTION I. LIT, QOmDr Iv. Call to order A. Roll Call B. Approval of Agenda C. Approval of 10-14-15 minutes UNFINISHED BUSINESS NEW BUSINESS: Mayor and Council President 2016 Meeting Schedule (attachment #2) Approval of Resolutions & Ordinances for City Council Meetings Resolutions from the Regular City Council meeting of October 12, 2015 (attachment #3) (Resolutions 828.1, 863, 864, 865, 872, 875, 876) a. Resolution #866 Resolutions from the Regular City Council meeting of October 26, 2015 (attachment #4) (Resolutions 886, 887, 888, 889, 890, 891, 892, 893) Resolutions from Regular City Council meeting of November 9, 2015 (attachment #5) (Resolutions 909, 910, 912, 913) Resolutions from the Special City Council meeting of November 18, 2015 (Attachment #6 (Resolutions 926, 927, 928, 929, 930, 931, 932, 933, 934) Resolutions from the Regular City Council meeting of November 23, 2015 (attachment #7) (Resolutions 929, 932, 936, 937) City Administrator Items 1. Budget to Actual - September 2015 (attachment #8) 2. Budget to Actual - October 2015 (attachment #9) Public Comment Adjournment PAGE w or fb b haw o 37 22 23 43 24 43 58 xxxEND_PAGE:treasury01_b26_3730_4111_037 1 Flint, Michigan 2 Wednesday, December 9, 2015 3 2:02 p.m. 4 THE CHAIRPERSON: The meeting will please be 5 in order. The time is 2:03. 6 First item of business roll call, please. 7 Let the record reflect that all four members of the 8 RTAB are present. 9 Item B, the Approval of the Agenda. I wish 10 to note two amendments to the Agenda: 1a One is under New Business, Item C 1, 12 Resolutions of the City Council meeting of 13 October 12th, 2015, Resolutions 872 and 875 were 14 already approved by the RTAB at its October meeting, so 15 please remove those two resolutions. 16 And then, secondly, with regards to -- still 17 under New Business, Resolutions from the Regular City 18 Council meeting of November 9th, there are four 19 resolutions listed there. But, upon further review, 20 there were no actions taken by the City Council at that 21 meeting that requires any approval by the RTAB so we'll 22 strike Item Number 3 in its entirety. 23 Are there other additions or changes to the 24 agenda, for this afternoon's meeting? 25 If not, 18 there a motion that the motion -- xxxEND_PAGE:treasury01_b26_3730_4111_038 10 11 12 13 14 15 16 17 18 19 20 24 22 23 24 25 that the agenda, as amended, be approved? MR. McMAHAN: So move. MR. McGHEE: Support. THE CHAIRPERSON: Without objection, the amended agenda is approved. Item C, the approval of the October 14, 2015 RTAB meeting minutes. There's Attachment 1. Are there any corrections or additions to those minutes? If not, is there a motion that the minutes of October 14 be approved at written? MR. McGHEE: So move. THE CHAIRPERSON: Is there support? MR. MCMAHAN: Support. THE CHAIRPERSON: Without objection, minutes of October 14 are approved. Item 2, Unfinished Business, there is none. Item 3, New Business, we have a standing agenda item for the Mayor and City Council President. we wish to welcome the new mayor who’s here with us this afternoon, Madam Mayor, we're glad to have you here. If you have any comments you'd like to make to this Board, please feel free. We're not going to hold you to the regular two minutes under Public Comment. MAYOR WEAVER: Well, thank you. And I am xxxEND_PAGE:treasury01_b26_3730_4111_039 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 glad to be here. And I'm glad to have had the opportunity to now have met everybody on the RTAB. Some of you I knew and now I've met everybody so I just wanted to say I'm glad that that's happened now. What I did was to go through the last set of minutes to see what had been reported out on so I did want to give an update about the last report. And, if you look at that, it was, of course, talking about water. So I do want to let you know that water is still our top priority here in the City of Flint. And, while we have made the move to go back to Detroit water, we still have issues with lead exposure. And so one of the things we have to be mindful of is that the community is still taking the necessary precautions, we don't want them to get comfortable and relaxed and think, okay, we've made this switch and everything is okay. So we want to keep that up in people's mind. But I have met with the State and what they have said is that they’ve agreed to continue to support the filter program. And, in fact, when we had our Town Hall meeting last night, we gave some out. And what we're doing differently is we're giving the replacements out along with the filters. But they have agreed to continue to support the filter program, so xxxEND_PAGE:treasury01_b26_3730_4111_040 10 1a 12 13 14 15 16 17 18 19 20 21 22 23 24 25 we're pleased about that. We've got to continue to monitor the Detroit water and utilize the best technical expertise that we have available. One of my concerns is that we know that, when the phosphate gets added, what we've been told is that there's going to be a visual impact and, while that's okay, I think it's going to be alarming to the community because they're going to say that, “You can't tell me cloudy water is good.” And so one of the things we know we have to do 1s we're going to do an increase with our PSAs because we do want to let them know ahead of time what to expect and -- but -- but that's the concern as -- is the trust factor. So we're trying to work on that trust factor and let people know what's going on. And we've been doing -- I think -- I believe we've been doing a really good job with notifying the public and letting them know what the issues are and what we've been doing and the necessary steps that we've been taking. But I know that's going to raise red flags for them, even though we know that's what's to be expected. And what I was told was that that would last anywhere from two to four months before we get to that maintenance dose. So we just need to let the public be xxxEND_PAGE:treasury01_b26_3730_4111_041 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 aware and we can continue. And when I spoke with Lynn Meyers and Julie Wells, they're going to continue that lead education program. But, because of everything that's going on, we do know that we still need State and Federal funding to help deal with this problem. So we're going to be working diligently towards that accomplishment. Flint needs help and we know that we don't have the funds necessary to be able to make all of the changes and to provide the supports that are needed. So that's just my update from the last report that was given. So I did want to have the opportunity to share that with you and let you know what our concerns are and what we're doing. Thank you. THE CHAIRPERSON: Okay. Thank you. MR. MCGHEE: Thank you. THE CHAIRPERSON: Thank you, Madam Mayor. Council President Nelson? MR. NELSON: Good afternoon. THE CHAIRPERSON: Good afternoon. MR. NELSON: I think most of you know me. But, since we had met last, I've took over the responsibility of -- I've worked with our new xxxEND_PAGE:treasury01_b26_3730_4111_042 10 it 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Madam Mayor, the City Administrator, we've come here and we've talked and meet. And briefly, you know, water is our top priority; the Mayor stressed that from day one in her Town Hall meeting, she stressed it, again, to bring that trust back in this community and I think that's what we want across the board. I will be at these meetings. I will not take this mic unless there is a difference in opinion. But, other than that, I will be here. I'm at your disposal, if you need us. Council Member VanBuren is here and Council Member Mays is always here. So you do have Council here present at all times. Thank you. THE CHAIRPERSON: Thank you. Item B is the proposed 2016 Meeting Schedule for the RTAB, which we have an Attachment 2. Any questions or comments about that? MR. MCMAHAN: Not at this time. THE CHAIRPERSON: Is there a -- a motion, then, that the proposed meeting schedule of 2016 for the RTAB be approved? MS. WALKER-GRIFFEA: So moved. THE CHAIRPERSON: Is there support? MR. MCMAHAN: Support. xxxEND_PAGE:treasury01_b26_3730_4111_043 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 THE CHAIRPERSON: Those in favor, please say "aye", BOARD MEMBERS: Aye. THE CHAIRPERSON: Opposed? Motion is adopted. Item C, under New Business, we have Resolutions from several City Council meetings to approve. We'll begin with those resolutions from the Regular City Council meeting of October 12, 2015, Resolutions 828.1, 863, 864, 865 and 876. Were there any questions or comments with respect to any of thase Resolutions? MR, MCMAHAN: No. THE CHAIRPERSON: If not, is there a motion that those Resolutions be approved? MR. McGHEE: So move. THE CHAIRPERSON: Is there support? MS. WALKER-GRIFFEA: Support. THE CHAIRPERSON: Those in favor, will you please say "aye". BOARD MEMBERS: Aye. THE CHAIRPERSON: Opposed? Motion is adopted.

Importance: High Angela, Please provide the following to the Flint RTAB Board members: Board Members, At the next Flint RTAB meeting approaches, | wanted to provide a short memo to draw your attention to a few items in the packet. Please note the following items: October 12 Meeting: ® Resolution 828.1 — For the purposes of clarification, this action establishes an OPRA district at Lapeer Road and Averill Ave. o The district will be established for a 12-year period. 9 The Clty has stated that this is the final approval necessary for this project. « Resolution 864 — For the purposes of clarification, this agreement is between the City and Genesee County. o Under the agreement the Sheriff will be operating the City’s holding facility. e Resolution 865 — This action implements a series of budget amendments In the General Fund (Police, Fire, Planning), the Drug Enforcement Fund, and the Public Improvement Fund. o In the Police Fund, off-setting increases in both Revenue and Expenditures total $145,803. There is no net change to the budget. o Inthe Fire Fund, Expenditures for Supplles are decreased by $27,756, but Personnel Services are increased by the same amount. There is no net change to the budget. o inthe Planning Fund, off-setting Increases in both Revenue and Expenditures total $20,000. There Is no net change to the budget. o Inthe Drug Enforcement Fund, $42,273 of Fund Balance Is being utilized for Personnel Services. o Inthe Public improvement Fund, Revenues Is being decreased by $300K and Expenditures Is being decreased by $800K. © Resolution 866 — The Chair has asked that this item be separated for additional discussion. 0° This action implements budget amendments in the Sewer Fund and the Water Fund. o In the Sewer Fund, Revenues are being decreased by $6.74M and $2.88M of Fund Balance Is being utilized. The net change is an Appropriation decrease of $3.858M. xxxEND_PAGE:treasury01_b26_3730_4111_012 o Inthe Water Fund, Revenues are being decreased by $8.56M and $7.287M of Fund Balance is being utilized. The net change Is an Appropriation decrease of $207K . e Resolutions 872 & 875 ~ For the purposes of clarification, these items were addressed at the October RTAB meeting. October 26 Meeting: ¢ Resolution 890 — For the purposes of clarification, this project was budgeted In FY 14-15 but not completed. © The City wishes to draw $189K from Fund Balance to complete the project this year. © The project is a contract between the City and MDOT for bridge repair work. © The City has indicated that the project was delayed last fiscal year at the initiation of MDOT. ® Resolution 887 — This is a Change Order to an existing contract. o The project involves repair work at the City’s Water Plant. o Funds were pre-encumbered and the Clty has indicated that they will come from the project's Contingency line item. November 9 Meating: ® Only 4 items were addressed at this meeting. Two were presentations, one was the approval of Council minutes and the final item was the approval of street closure permits (for events that have already occurred). November 18 Special Meeting: ® Resolution 926 — This Item Is a budget amendment to transfer $102K of non-allocated CDBG funds to the Demolition fine Item. o Sufficient funds are avallable for this activity. ® Resolution 927 - This is a joint effort between the City, the Crim Foundation and the MI Department of Health and Human Services for AmeriCorps funding. © This Is a grant funded project in the amount of $288K. © The Crim Foundation acts as the project fiduciary and the City is responsible for making all payments associated with the project. * Resolution 931 — This action extends the service contract for one additional year. o Funds are budgeted and $604K Is available for this activity. ® Resolutions 933 and 934 — These resolutions are two parts to the same action, oO The project ts a joint activity by which MDOT will be reconstructing portions of Saginaw Street. ©. The City’s local share of the project increased due to an overall cost increase to the project. © Resolution 934 authorizes $67K from DPW Fund Balance be transferred to Professional Services. co Resolution 933 increases the City’s local match to this contract by the S67K. Novernber 23 Meeting: ¢ Resolution 929 — This resolution was postponed from the November 18 Special Meeting o AChange Order ls being executed to retain the firm that was used to design the charcoal filter installation to assist the City in developing recommendations for the lead Issue. 2 xxxEND_PAGE:treasury01_b26_3730_4111_013 © The Change Order Is for $907K. o The City has $1.9M budgeted for services, so sufficient funds are avaliable. e Resolution 936 - This resolution executes a Change Order to the City’s Towing Contract to add vehicle storage thought the end of the current fiscal year. © The added cost Is $125K for this fiscal year. © The City has $185k budgeted, so sufficient funds are avallable. ® Resolution 937 - This resolution addresses the MDOT work on DuPont Street. o This resolution extends the project deadline until December 31, 2017. City Administrator Items: e No items were received from the City Administrator for consideration at this meeting. Please review this Information. If there are any questions, please contact me. Thank you, Sincerely, Eric Cline | Department Manager | State of Michigan Michigan Department of Treasury | Local Government Financial Services Division | Fiscal Responsibility Section 430 W. Allegan Street, ard Floor | Lansing, MI 48922 Lansing Office (817) 335-2078 | Cell Phone (617) 243-8480 | Traverse City Office (231) 922-6228 E-mail [email protected] CONFIDENTIALITY NOTICE: This e-mail, and any attachments, is for the sole use of the intended recipient(s) and may contain information that is confidential and protected from disclosure under the law. Any uneuthorized review, use, disclosure, or distribution 18 prohibited. if you are not the intended recipient, please contact the sender by reply e-mail, and delete/destroy all copies of the original message and attachments Thank you. xxxEND_PAGE:treasury01_b26_3730_4111_014 City of Flint Receivership Transition Advisory Board Agenda Wednesday, December 9, 2015 2:00 PM Flint City Hall Council Chambers — 3 Floor 1101 S. Saginaw St. Flint, Michigan 48502 I. CALL TO ORDER A. Roll Call B. Approval of Agenda C. Approval of October 14, 2015 RTAB meeting minutes (attachment #1) II. | UNFINISHED BUSINESS NONE Ill. NEW BUSINESS A. Mayor and Council President B. 2016 Meeting Schedule (attachment #2) C. Approval of Resolutions & Ordinances for City Council Meetings 1. Resolutions from the Regular City Council meeting of October 12, 2015 (attachment #3) (Resolutions 828.1, 863, 864, 865, 872, 875, 876) Discussion Items a. Resolution #866 — Budget Amendments/FY 1 6/Water Fund/Sewer Fund (attachment #3a) 2. Resolutions from the Regular City Council meeting of October 26, 2015 (attachment #4) (Resolutions 886, 887, 888, 889, 890, 891, 892, 893) 3. Resolutions from the Regular City Council meeting of November 9. 2015 (attachment #5) (Resolutions 909, 910, 912, 913) 4. Resolutions from the Special City Council meeting of November 18, 2015 (attachment #6) (Resolutions 926, 927, 928, 929, 930, 931, 932, 933, 934, xxxEND_PAGE:treasury01_b26_3730_4111_015 5. Resolutions from the Regular City Council meeting of November 23, 2015 (attachment #7) (Resolutions 929, 932, 936, 937) D. City Administrator Items 1. Budget to Actual — September 2015 (attachment #8) 2. Budget to Actual — October 2015 (attachment #9) IV. PUBLIC COMMENT Vv. ADJOURNMENT xxxEND_PAGE:treasury01_b26_3730_4111_016 Weekly Conference Call Notes — Dec. 7, 2015 Allen Park —Nov. 20 —Mayor Matakas, M. Kibby, B. Cady E. Cline, P Dostine Bond update * The cost of issuance, closing costs, is now at $1,109,907.48. The city stated that everything is completed with the exception of paying for the services of the providers. ® Cady and Kibby have requested a telephone conference call with Treasury officials regarding the cost of issuance and the possibility of only breaking even 270 days from now when it’s time to sell bonds. They want to map out some different strategies. Cady stated if the city cannot get a favorable rating, this whole bond tender effort will be a wash 270 days from now. MML Training e Kibby said he put on a 3 hour workshop with the new council. He said is was long but very productive. Some of the new members will be attending the MML events in Southfield and Ann Arbor. Others have expressed interest in the annual MML conference in Frankenmuth. Priorities « City requesting 5 items from the Nov. 24 council meeting be pulled forward. Treasury requested that the packet be sent as soon as possible (it arrived Friday before COB) so it can receive a proper review. o The purchase of a new Zamboni. Old one is beyond its useful life. New one is in the 5-year budget and 6-year CIP. City budgeted $40K annually for three years. New Zamboni is approximately $112K. o Re-bid solid waste contract. With the roll-back, the rubbish fund not generating enough revenue to cover costs. City said re-bidding contract could save $100K annually. o Water / Sewer rates. Budget amendments. o City investment policy. ie) Benton Harbor —Dec. 3 --D. Watson, R. Widigan, D. Hudson « Weekly Priorities: o CVTRS has been submitted to Treasury o Audit: finishing up the comment portion, will present to Commission on the 14 of December, if everything is finalized. = Jfitis finished in time it will be presented to the RTAB in December. © Two individuals have graduated from the police academy and have started working. xxxEND_PAGE:treasury01_b26_3730_4111_017 o HUD wants the city to work on doing more home repair, city doesn’t have the funding in that allocation. e City Manager Evaluation Discussion: No word. ® Commissioner Muhammad: will have to resign his seat when he takes the Mayor’s seat. o He has set up a meeting with Darwin the week of Christmas. D. Hudson Priorities o Town Hall meeting is scheduled. Will be held in council chambers. Wayne will brief council on state of the city. o Ecorse re-paving the boat ramp, and repairing light poles that were damaged by a trailer. Ecorse is looking for a location for the food pantry. © Ecorse still looking to hire a DPW director. Have 3 applications for the position. Leaning toward a S1-certified, non-PE candidate who currently works for Ecorse’s contracted engineering firm. Wayne states the candidate’s $1 certification will save Ecorse $15K per year. o Ecorse in process of bidding out a Water Meter Change-Out Program. Very much needed, Wayne said, City loses between $845K and $1M annually in water. The meters will cost approximately $225 per meter. © Ecorse is going to bring back McKenna on a contractual basis. o Wayne is also focusing on old bills / invoices from Great Lakes, looking for fraud. o Wayne is looking to request quotes from insurance companies. Ecorse striving for a regular insurance carrier and coverage. Currently paying way too much in insurance costs. o Wayne fired police lieutenant Blade and demoted (took his stripes) a fire sergeant. o Wayne has directed the city to issue tickets for violating Certificate of Occupancy requirements. o Wayne heard that Ecorse assessments will decrease another 25 percent next year. That will cost the city $275K. o Preliminary audit of FY °15 shows a -$34K. Wayne said the city had to book some expenditures which took the operating balance from a positive $500K to a -$34K. Le] CDBG o Ecorse is unaware that the county’s CDBG program is changing from a formula program to a competitive one. o Ecorse receives approximately $200K annually. Money is used for: $50K annual payment on fire truck purchase; code enforcement officer, demolition. Wayne said a change in the program would be a big hit to the city. xxxEND_PAGE:treasury01_b26_3730_4111_018 °o ie) City has hired an additional three public safety officers, close to full staffing levels in FD and PD Union Park improvements should be completed this spring e Lawsuits: O'Brien, Unruh, and Lange a le) oO ° Insurance carrier is looking for a commitment from the City of $300K — settlement was last discussed at $1.7M. Looking to settle with Lange, he is looking for $595K, attorney’s think it’s only worth $300-$400K. Worst case scenario is it goes to court, policy coverage limits will kick in. Will likely have another e Federal Building: o ° ° The deed to the building was transferred to the City in 2000, but the deed wasn’t recorded. Tony’s final order states that the city shall Take any steps necessary, subject to Board approval, to support and facilitate the disposal of the Benton Harbor Federal Building property [Tax Parcel Numbers 11-54-0340-0060-00-3 11-54-0340-0059-00-5, 155 Sixth Street and 109 Park Street, Benton Harbor, MI]. = Order 14-27, signed by Tony Saunders, issued an agreement for sale of real estate with Prairie Real Estate. = Does Darwin have to go back to the Commission to approve a sale that was already approved by EM Saunders. e Update on Vacant Positions: ie) Finance Director: MML search was approved, needs RTAB approval. Water Department Superintendent: Still being advertised on the AWWA, MI Rule Water, and City’s website. Assistant City Manager/Community Development Director: Darwin is currently filling this roll. «The City will likely use MML for this search. = Darwin has talked with Comerstone Alliance and the Chamber of Commerce. Assessor is on board, has been at city hall every day of the week, even though he’s just part time (two days a week). = City will likely not pass the AMAR (Audit of Minimum Assessing Requirements) ~ will have to identify way to fix the situation. e HUD pay back for an ineligible costs: Potential pay back of $60K. o HUD will reduce future money to pack back $60K, likely over 5 years. xxxEND_PAGE:treasury01_b26_3730_4111_019 Aunual ARC payment o If Ecorse does not get the $2M FDCVT grant it has requested, Wayne maintains that he can add any increases from MERS to an existing judgement levy. © Wayne maintains that the annual ARC is in the 5-year budget. MERS Ecorse account is funded at 47 percent. City losing 3 percent annually in assets. co Ecorse is short $29M with MERS. oO Flint — Dec. 2 — Mayor Weaver, N. Henderson, Nelson, F. Headen, W_Lamphiery, E. Cline, P. Dostine, D. Hudson, A. Heimann Greetings from Mayor Karen Weaver « 18 Minutes late * Just released her 100 day plan Greetings from Flint City Council President Nelson » Is encouraged by the Mayor’s focus on engaging youth DPW position vacancy ® Have several competent people heading Department’s in the DPW e Had first major snow event, went very well e N. Henderson is looking for someone to fill in as Interim DPW Director, preferably someone with no aspirations to hold the job permanently « Former Director is transitioning himself out, and getting paid hourly to do so Updates on grants e Policing Grant o $1.1 Million for program, might also include an additional $200k for additional officers « Suspension/Expulsion © Program to help teens who have been expelled from school complete their High School Degree o Unclear whether or not this is a new initiative, or if it is part of another grant that has been mentioned in past phone call Water updates xxxEND_PAGE:treasury01_b26_3730_4111_020 * Meeting with DEQ weekly * Received all of the parts to introduce “Ortho Phosphates” into the water system, but are going to have to test it first. This process is on track, and should be done within the next few weeks. Charter Commission e Application submitted for a grant from the MOTT Foundation for $250,000 was denied, the Foundation did not want to appear to steer this document e N. Henderson does not want to ask for this money from the State, though she acknowledges that this is important, she does not feel that it should take priority over other asks from the State of Michigan Public Safety e Both Police and Fire Chiefs are on task to accomplish their longer term goals established for them by the City Administrator e Fires continue to decrease from previous years (from 400 last year down to 299 this year). This has the potential to jeopardize some of the funding that they receive to help with the Fire Department Hamtramck — Dec, 3 — K. Powell, P. Dostine, D. Van de Grift, A. Heimann, D. Hudson Council Katrina still very positive about the two new members on council. One member will be meeting with Bhama to understand the budget. Next week MML training in Southfield; new members attending. Katrina heard while she was away last week on vacation, “Anam” on council tried to bring forth a resolution to evaluate her. Human Resources e BS&A. Katrina is pursuing BS&A (payroll administration) training for her administrative assistant and accounts payable person. e Currently, Katrina said the city payroll is calculated by hand. Unacceptable. Every pay period a mistake or two is made. e BS& A has a payroll module which Hamtramck personnel just need to know how to use it. e No work being done on the HR side at all currently because the current vacancy. © Meanwhile Katrina has listed the HR director vacancy on MML. Has received 5 applicants. Katrina wants to hire a consultant to organize and standardize the HR department which has been largely allowed to fall into disarray. After which she wants to fill the vacancy. xxxEND_PAGE:treasury01_b26_3730_4111_021 CPI Audit The city sent letter to CPI arguing that CP] needs to comply with the contract and complete / clean-up 8 separate jobs. CPI filed a breach-of-contract lawsuit against Hamtramck Nov.23. Hamtramck wants out of the contract. Hennessey Engineering has been documenting CPI’s poor work quality, helping the city’s case to release CPI. Bottom line: Katrina said CPI overcharges for their work, and does poor quality work. Audit has started. Still too preliminary for any numbers Audit discovered Detroit owes $500K to Hamtramck. Hamtramck wants to book as a revenue this year. Drew to call Bhama, inform city that Treasury can help. Called a “deferred revenue”. Election fraud No update. Katrina spoke with Judge Paruk. The judge listened to the allegations. Said he would take them up to the deputy-county prosecutor. Highland Park— Oct, 14—C. Square, R. Byrne ° The collection firm has approximately $7M in past due accounts to collect. However, many of these accounts are no longer active. Meadowbrook will be providing an updated report on OPEB costs which show a substantial reduction of the annual costs. The new estimated annual costs will be between $200K and $300K. New water bills with the new water and sewer rates have been sent out to the customers. Wade-Trim has opened its customer service center on Woodward Avenue. BSA software installation has been completed. The City will be submitting several FDCVT grant applications including master water meters, LED streetlights, and building improvements. Wade-Trim has received several shipments of residential water meters that will be installed soon. xxxEND_PAGE:treasury01_b26_3730_4111_022 Inkster ~ Nov. 19 — M. Stuhldreher, R. Byrne, A. Heimann, D. Hudson, P. Dostine Election results commentary e Mayor. Mark said he’s new to politics, the attorney that represented the residents in the water rates lawsuit which prevailed in the lower court but was overtumed in the Circuit Court. « Council and Mayor. Mark reported that the new members want to retum to a strong mayor form of government. They would do this by changing the city charter. There has also been some talk, Mark reported, that they want the mayor to also assume city manager responsibilities. Or, they want to hire a city manager and not do a national search. e The three incumbents whom are no longer on council (which includes Mayor Hampton) take with them 50 years of combined experience. « Mark reported that the new council and mayor are less inclined to support the consent agreement. Treasury should not be surprised if it receives a letter from the new mayor requesting that the consent agreement come to an end. e Perhaps Mark and the new mayor will come up to Lansing to meet with Treasury officials. « Mark has planned an orientation for the new members on council. Five of the seven have already been scheduled for a MML training class. The two that are not going are incumbents. Mark requested grant dollars to cover the expense for sending council to the forthcoming February MML conference in Frankenmuth to get both Level One and Two Parks and Recreation millage commentary e This was a renewal millage (raises $400K annually for 10 years) that voters approved. It basically means that the status quo is maintained; the millage keeps the doors open. Parks and Rec is still stressed. Mark noted that 25% of the millage goes for heat and electricity bills. Senior Services millage commentary e Millage will raise $200K annually for 10 years. This is a new millage. RRC (Redevelopment Ready Certification) designation e The city is in the process of updating its Master Plan. In the process, those working on the plan are mindful to incorporate MEDC requirements and criteria necessary to be awarded RRC certification. Lincoln Park — Nov. 25 — B Coulter, M. Coppler R Byrne, D. Van de Grift, E. Cline, A. Heimann, D. Hudson, P Dostine e Audit/ Impact on budget/ 2-year and 5-year budgets o City surprised by final audit numbers. Came in a lot better than anticipated. Why? 1) The chargebacks from Wayne County were lower than expected. Therefore xxxEND_PAGE:treasury01_b26_3730_4111_023 property tax revenue was higher. 2) The court generated $800K for Lincoln Park. The city had only budgeted $500K. 3) The sale of the cell tower. © Next year the city is already anticipating two positive outcomes: 1) Another check

FYI — xxxEND_PAGE:treasury01_b33_5236_5444_099 Sampson, Jeremy (TREASURY)