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Per conversation this morning, | am confirming that the City of Flint utilized a competitive process in the selection of a
Water Quality consultant.
The attached RFP was released on January 15, with an initial response date of January 26.
However, the response date was changed to January 29.
The RFP was posted on the City's website and invitations to respond were sent to the following
firms:
Greeley and Hansen
Black and Veatch
CDM Smith
Arcadis
Hazen and Sawyer
Stantec
Fleis & Vandenbrink
HDR Inc.
The City received one response from Veolia. After review, it was determined that the respondent firm met the
qualifications, and following initial discussion with the firm, it was also determined that the firm could initiate work quickly
We are in the process of finalizing a initial phase agreement at a cost not to exceed $40,000. This initial phase will allow
the firm to be on site and to conduct an initial evaluation of the City's current situation. Future phases will be negotiated
consistent with their proposal and the requirements set forth in the RFP.
lam pleased with the proposal we received, and believe that it will provide us with that "extra set of eyes" to assure us
and the public that we provide safe water and that we are taking the necessary steps to improve water quality.
Jerry Ambrose, Emergency Manager
City of Flint
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INVITATION TO BID
OWNER:
THE CITY OF FLINT
DEPARTMENT OF PURCHASES AND SUPPLIES
1101 S. SAGINAW ST., 3RD FLOOR
FLINT, Ml 48502
PROPOSAL NO.: 15-573
SCOPE OF WORK:
The City of Flint (The City), Department of Purchases & Supplies, is soliciting sealed
proposals for the following:
Water Quality Consultant
per the attached specification.
If your firm is interested in providing the requested services, please submit 1 original
and 2 copies of your detailed proposal to the City of Flint, Department of Purchases and
Supplies, 1107 S. Saginaw St. Rm. 304, Third Floor, Flint, Ml, 48502, by Monday,
January 26, 2015 @ 12:00 PM (EST). Please note: all detailed proposals received
after 12:00 PM (EST) will not be considered. Faxed proposals into the Purchasing
Department are not accepted.
The City of Flint may hold proposals for a period of 120 days from opening, for the
purpose of reviewing the results and investigating the qualifications of proposals prior to
making an award. The City of Flint reserves the right to waive any irregularities and
accept or reject any or all proposals submitted. Vendors located within the corporate
city limits of Flint, Michigan may be given a seven percent (7%) competitive price
advantage. Additionally, if the lowest responsible bidder is not located with the limits of
the City of Flint, but is located within the county of Genesee, and said Genesee County
responsible bidder does not exceed the bid of the lowest non-local bidder by more than
three and one-half percent (3 % %), the County vendor may have a competitive
advantage.
The City reserves the right to waive any irregularities and accept or reject any or all
xxxEND_PAGE:treasury01_b27_4112_4389_041
proposals submitted.
The City is an equal opportunity employer.
The successful bidder must comply with all requirements and pay prevailing wages and
fringe benefits on this project per the City’s Resolution R-12 adopted 4/8/91.
Pursuant to the requirements of 1976 P.A. 453 (Michigan Civil Rights Act) and 1976
P.A. 220 (Michigan Handicapped Rights Act), the local unit and its agent agree not to
discriminate against any employee or applicant for employment with respect to hire,
tenure, terms, conditions, or privileges of employment or a matter directly or indirectly
related to employment because of race, color, religion, national origin, age, sex, height,
weight, marital status or because of a handicap that is unrelated to the person’s ability
to perform the duties of nondiscrimination provision identical to this provision and
binding upon any and all contractors and subcontractors. A breach of this covenant
shall be regarded as a material breach of this contract.
All materials furnished must be new, of latest model and standard first grade quality, or
best workmanship and design, unless otherwise expressly specified. Bidder, if required,
must furnish satisfactory evidence of quality materials, offers of experimental or
unproven equipment may be disregarded.
Bidder shall protect against expense of any nature, shall bear costs of any suits which
arise, and shall pay all damages which may be awarded against the City for the use,
under this specification, of any patented device, process, apparatus, material or
invention.
Bidder is not permitted to take advantage of any obvious errors or omissions in
specifications.
The City reserves the right to reject any or all bids, or split awards by items, unless
otherwise stipulated, or to accept any bid which will best serve its interests.
The Director shall not knowingly accept a proposal from a vendor /contractor who is in
default on the payment of taxes, licenses, fees or other monies due the City. Purchase
agreements with bidders who are found to have been in default at the time of award of
such agreement shall be voided.
The bidder acknowledges that by signing this document that he/she is duly authorized
to make said offer on behalf of the company he/she represents and that said proposal
is genuine and not sham or collusive and not made in the interests or on behalf of any
person not therein named, and that he/she and said bidder have not directly induced or
solicited any other person(s) or corporation to refrain from responding to this solicitation
and that he/she and said bidder have not in any manner sought by collusion to secure
to himself/herself and said bidder any advantage over any other bidder.
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Any questions regarding this proposal should be submitted by either fax (810-766-7240)
or e-mail
[email protected] by Tuesday, January 20, 2015 by 5:00 PM. Responses
to any questions will be posted to the City's website under this project number no later
Wednesday, January 21, 2015.
Sincerely,
Derrick F. Jones
Department of Purchases & Supplies
Enclosure
All additional proposal documents, requirements, addendums, specifications and
plans/drawings (if utilized) are available on the Purchasing page of the City of Flint’s web
site at under “open bids” and the
specific bid or proposal number assigned to this notice.
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INSTRUCTIONS TO VENDORS
General
1)
2)
3)
PRE-BID INFORMATION AND QUESTIONS: Each bid that is timely received will be evaluated on its
merit and completeness of all requested information. In preparing bids, Bidders are advised to rely only
upon the contents of this Request for Proposal (RFP) and accompanying documents and any written
clarifications or addenda issued by the City of Flint if a Bidder finds a discrepancy, error or omission in the
RFP package, or requires any written addendum thereto, the Bidder is requested to notify the Purchasing
contact noted on the cover of this RFP, so that written clarification may be sent to all prospective Bidders.
THE CITY OF FLINT IS NOT RESPONSIBLE FOR ANY ORAL INSTRUCTIONS.
RFP MODIFICATIONS: The City of Flint has the right to correct, modify or cancel the RFP, in whole or in
part, or to reject any Bid, in whole or in part, within the discretion of the City of Flint, or their designee. If
any such changes are made, all known recipients of the RFP will be sent a copy of such changes. If any
changes are made to this RFP document by any party other than the City of Flint, the original document in
the City of Flint's files takes precedence.
BID SUBMISSION:
a) The Bidder must include the following items, or the bid may be deemed non-responsive:
ie. All forms contained in this RFP, fully completed.
b) Bids must be submitted to the Purchasing Department, City of Flint, 1101 S. Saginaw Street - Room
304, Flint, Michigan 48502 by the date and time indicated as the deadline. The Purchasing
Department's time stamp will determine the official receipt time. It is each Bidder’s responsibility to
insure that its bid is time stamped by the Purchasing Department by the deadline. This responsibility
rests entirely with the Bidder, regardless of delays resulting from postal handling or for any other
reasons. Bids will be accepted at any time during the normal course of business only, said hours
being 8:00 a.m. to 5:00 p.m. Local Time, Monday through Friday, legal holidays as exception.
c) Bids must be enclosed in a sealed opaque envelope, box or package, and clearly marked on the
outside with the following: RFP Title, RFP Number, Deadline and Bidder’s name.
d) Submission of a bid establishes a conclusive presumption that the Bidder is thoroughly familiar with
the Request for Bids (RFP), and that the Bidder understands and agrees to abide by each and all of
the stipulations and requirements contained therein.
e) All prices and notations must be typed or printed in ink. No erasures are permitted. Mistakes may be
crossed out and corrections must be initialed in ink by the person(s) signing the bid.
f) Bids sent by telegraph, facsimile, or other electronic means will not be considered unless specifically
authorized in this RFP.
g) All costs incurred in the preparation and presentation of the bid are the Bidder's sole responsibility; no
pre-bid costs will be reimbursed to any Bidder All documentation submitted with the bid will become
the property of the City of Flint.
h) Bids must be held firm for a minimum of 120 days.
\) Term - Contract and/or all other procurement documents shall be effective until completed to the
Satisfaction of the City of Flint. The City of Flint reserves the right to cancel or not renew all or any part
of the procurement agreement/contract at any time
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4)
5)
8)
7)
8)
9)
EXCEPTIONS: Bidder shall clearly identify any proposed deviations from the Terms or Scope in the
Request for Bid. Each exception must be clearly defined and referenced to the proper paragraph in this
RFP. The exception shall include, at a minimum, the Bidder's proposed substitute language and opinion
as to why the suggested substitution will provide equivalent or better service and performance. If no
exceptions are noted in the Bidder’s bid, the City of Flint will assume complete conformance with this
specification and the successful Bidder will be required to perform accordingly. Bids not meeting all
requirements may be rejected
DUPLICATE BIDS: No more than one (1) bid from any Bidder, including its subsidiaries, affiliated
companies and franchises will be considered by the City of Flint. In the event multiple bids are submitted
in violation of this provision, the City will have the right to determine which bid will be considered, or at its
sole option, reject all such multiple bids.
WITHDRAWAL: Bids may only be withdrawn by written notice prior to the date and time set for the
opening of bids. No Bid may be withdrawn after the deadline for submission.
REJECTION/GOOD STANDING: The City of Flint reserves the right to reject any or all bids, or to accept
or reject any bid in part, and to waive any minor informality or irregularity in bids received if it is determined
by the City of Flint, or their designee, that the best interest of the City will be served by doing so. No Bid
will be considered from any person, firm or corporation in arrears or in default to the City on any contract,
debt, taxes or other obligation. or if the Bidder is debarred by the City of Flint from consideration for a
contract award.
PROCUREMENT POLICY: Procurement for the City of Flint will be handled in a manner providing fair
opportunity to all businesses. This will be accomplished without abrogation or sacrifice of quality and as
determined to be in the best interest of the City. The City of Flint and their officials have the vested
authority to execute a contract, subject to City Council and Mayoral approval where required.
BID SIGNATURES: Bids must be signed by an authorized official of the Bidder. Each signature
represents binding commitment upon the Bidder to provide the goods and/or services offered to the City
of Flint if the Bidder is determined to be the lowest Responsive and Responsible Bidder.
10) CONTRACT AWARD/SPLIT AWARDS: The City of Flint reserves the right to award by item, group of
items, or total bid to the lowest responsive, responsible Bidder. The Bidder to whom the award is made
will be notified at the earliest possible date. Tentative acceptance of the bid, intent to recommend award
of a contract, and actual award of the contract will be provided by written notice sent to the Bidder at the
address designated in the bid if a separate Agreement is required to be executed. After a final award of
the Agreement by the City of Flint, the Contractor/Vendor must execute and perform said Agreement. All
bids must be firm for at least 120 days from the due date of the bid. If, for any reason, a contract is not
executed with the selected Bidder within 14 days after notice of recommendation for award, then the City
may recommend the next lowest responsive and responsible Bidder.
11) NO RFP RESPONSE: Bidders who receive this RFP but who do not submit a bid should return this RFP
package stating the reason(s) for not responding. Failure to return this form may result in removal of the
Bidder’s name from all bidder lists.
xxxEND_PAGE:treasury01_b27_4112_4389_045
12) FREEDOM OF INFORMATION ACT REQUIREMENTS: Bids are subject to public disclosure after the
deadline for submission in accordance with state law.
13) ARBITRATION: Contractor/Vendor agrees to submit to arbitration all claims, counterclaims, disputes and
other matters in question arising out of or relating to this agreement or the breach thereof. The
Contractor's agreement to arbitrate shall be specifically enforceable under the prevailing law of any court
having jurisdiction to hear such matters. Contractor's obligation to submit to arbitration shall be subject to
the following provisions:
(a)
(b)
(c)
(4)
Notice of demand for arbitration must be submitted to the City in writing within a
reasonable time after the claim, dispute or other matter in question has arisen. A
teasonable time is hereby determined to be fourteen (14) days from the date the party
demanding the arbitration knows or should have known the facts giving rise to his claim,
dispute or question. In no event may the demand for arbitration be made after the time
when institution of legal or equitable proceedings based on such claim dispute or other
matters in question would be barred by the applicable statute of limitation.
Within fourteen (14) days from the date demand for arbitration is received by the City,
each party shall submit to the other the name of one person to serve as an arbitrator.
The two arbitrators together shail then select a third person; the three together shall then
serve as a panel in all proceedings. Any decision concurred in by a majority of the three
shall be a final binding decision.
The final decision rendered by said arbitrators shall be binding and conclusive and shall
be subject to specific enforcement by a court of competent jurisdiction.
The costs of the arbitration shall be split and borne equally between the parties and such
costs are not subject to shifting by the arbitrator.
14) BID HOLD: The City of Flint may hold bids for a period of 120 days from opening, for the purpose of
reviewing the results and investigating the qualifications of bidders prior to making an award.
15) NONCOMPLIANCE: Failure to deliver in accordance with specifications will be cause for the City of
Flint and they may cancel the contract or any part thereof and purchase on the open market, charging
any additional cost to the Contractor/Vendor.
16) DISCLAIMER OF CONTRACTUAL RELATIONSHIP: Nothing contained in these documents shall
create any contractual relationship between the City and any Subcontractor or Sub-subcontractor.
17) ERRORS AND OMISSIONS: Bidder is not permitted to take advantage of any obvious errors or
omissions in specifications
18) INTERPRETATION: In the event that any provision contained herein shall be determined by a court of
competent jurisdiction or an appropriate administrative tribunal to be contrary to the provision of law or
to be unenforceable for any reason, then, to the extent necessary and possible to render the
remainder of this Agreement enforceable, such provision may be modified or severed by such court or
administrative tribunal having jurisdiction over this Agreement and the interpretation thereof, or the
parties hereto, so as to, as nearly as possible, carry out the intention of the parties hereto, considering
the purpose of the entire Agreement in relation to such provision.
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19) LAWS AND ORDINANCES: The bidder shall obey and abide by all of the laws, rules and regulations
of the Federal Government, State of Michigan, Genesee County and the City of Flint, applicable to the
performance of this agreement, including, but not limited to, labor laws, and laws regulating or
applying to public improvement, local government, and its operational requirements.
20) LOCAL PREFERENCE: Bidders located within the corporate city limits of Flint, Michigan may be
given a seven percent (7%) competitive price advantage and those located in Genesee County, MI
may be given a three and a haif percent (3 42%) competitive price advantage.
21) MATERIAL WORKMANSHIP AND STANDARDS OF PERFORMANCE: The bidder agrees to
exercise independent judgment and to complete performance under this Agreement in accordance
with sound professional practices. In entering into this Agreement, the City is relying upon the
professional reputation, experience, certification and ability of the bidder. The bidder agrees that all of
the obligations required by him pursuant to this Agreement shall be performed by him or by other
employed by him and working under his direction and control. The continued effectiveness of this
Agreement during Its term or any renewal term shall be contingent, in part, upon the bidder
maintaining his operating qualifications in accordance with the requirements of federal, state and local
laws. All materials furnished must be new, of latest model and standard first grade quality, or best
workmanship and design, unless otherwise expressly specified. Bidder, if required, must furnish
satisfactory evidence of quality materials, offers of experimental or unproven equipment may be
disregarded.
22) VARIATIONS: Any modification to this agreement must be in
writing and signed by the authorized employee, officer, board or council representative authorized to
make such modifications pursuant to the State law and local ordinances. Commodities subject to
market price variation shall be considered on all term agreements subject to a 30-day advance wntten
notification from the vendor. Such notice must be substantiated by a written price change from the
manufacturer and shall be required for both price increases and decreases.
23) NON-COLLUSION: The bidder acknowledges that by signing this document that he/she is duly
authorized to make said offer on behalf of the company he/she represents and that said bid is genuine
and not sham or collusive and not made in the interests or on behalf of any person not therein named,
and that he/she and said bidder have not directly induced or solicited any other person(s) or
corporation to refrain from responding to this solicitation and that he/she and said bidder have not in
any manner sought by collusion to secure to himself/herself and said bidder any advantage over any
other bidder.
24) NON-DISCRIMINATION: Pursuant to the requirements of 1976 P.A. 453 (Michigan Civil Rights Act)
and 1976 PA 220 (Michigan Handicapped Rights Act), the local unit and its agent agree not to
discriminate against any employee or applicant for employment with respect to hire, tenure, terms,
conditions, or privileges of employment or a matter directly or indirectly related to employment
because of race, color, religion, national origin, age, sex, height, weight, marital status or because of a
handicap that is unrelated to the person's ability to perform the duties of nondiscrimination provision
identical to this provision and binding upon any and all contractors and subcontractors. A breach of
this covenant shall be regarded as a material breach of this contract.
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25) SUBCONTRACTING: No subcontract work shall be started prior to the written approval of the
subcontractor by the City. The City reserves the right to accept or reject any subcontractor.
26) UNION COMPLIANCE: Contractor agrees to comply with all regulations and requirements of any
national or local union(s) that may have jurisdiction over any of the materials, facilities, services or
personnel to be furnished by the City.
27) WAIVER: Failure of the City to insist upon strict compliance with any of the terms, covenants or
conditions of this Agreement shall not be deemed a waiver of that term, covenant or condition or of
any other term, covenant or condition. Any waiver or relinquishment of any right or power hereunder
at any one or more times shall not be deemed a waiver or relinquishment of that right or power at any
other time.
28) JURISDICTION OF OMBUDSMAN: Any person, business or other entity submitting a bid or bid in
response to a request by the City consents to be subject to the jurisdiction of the Ombudsman of the
City of Flint and to comply with the respective Charter provisions governing the Ombudsman's duties,
jurisdiction and powers.
29) PREVAILING WAGE: The successful bidder providing any contractual labor services must comply
with all requirements and pay prevailing wages and fringe benefits on this project per the City’s
Resolution R-12 adopted 4/8/91. The bidder is aware of City of Flint Resolution #R-12 dated April 8,
1991, a copy of which is annexed hereto and incorporated herein, and agrees to abide by all of the
applicable covenants and requirements set forth in said resolution. Not applicable to this project.
30) CITY INCOME TAX WITHHOLDING: Contractor and any subcontractor engaged in this contract shall
withhold from each payment to his employees the City income tax on all of their compensation subject
to tax, after giving effect to exemptions, as follows:
(a) Residents of the City:
At a rate equal to 1% of all compensation paid to the employee who is a resident of the
City of Flint.
(b) Non-residents:
Ata rate equal to 1/2% of the compensation paid to the employee for work done or
services performed in the City of Flint.
These taxes shall be held in trust and paid over to the City of Flint in accordance with City
ordinances and State law. Any failure to do so shall constitute a substantial and material
breach of this contract.
31) CONTRACT/PROCURMENT DOCUMENTS: The invitation for bids, instructions to bidders, bid,
affidavit, addenda (if any), statement of bidder's qualifications (when required), general conditions,
special conditions, performance bond, labor and material payment bond, insurance certificates, (if
required), technical specifications, and drawings, together with this agreement, form the contract, and
they are as fully a part of the contract as if attached hereto or repeated herein
32) DISCLAIMER OF CONTRACTUAL RELATIONSHIP WITH SUBCONTRACTORS: Nothing
contained in the Contract Documents shall create any contractual relationship between the City and
any Subcontractor or Sub-subcontractor.
33) EFFECTIVE DATE: Any agreement between the City and the contractor shail be effective upon
the date that it is executed by all parties hereto.
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34) FORCE MAJEURE: Neither party shall be responsible for damages or delays caused by Force
Majeure or other events beyond the control of the other party and which could not reasonably have
anticipated the control of the other party and which could not reasonably have been anticipated or
prevented. For purposes of this Agreement, Force Majeure includes, but is not limited to, adverse
weather conditions, floods, epidemics, war, riot, strikes, lockouts, and other industrial disturbances,
unknown site conditions, accidents, sabotage, fire, and acts of God. Should Force Majeure occur, the
parties shall mutually agree on the terms and conditions upon which the services may continue.
35) INDEMNIFICATION: To the fullest extent permitted by law, Contractor agrees to defend, pay on
behalf of, indemnify, and hold harmless the City of Flint, its elected and appointed officials, employees
and volunteers and other working on behaif of the City of Flint, including the Project Manager, against
any and all claims, demands, suits, or losses, including all costs connected therewith, and for any
damages which may be asserted, claimed, or recovered against or from the City of Flint, its elected
and appointed officials, employees, volunteers or others working on behalf of the City of Flint, by
reason of personal injury, including bodily injury or death and/or property damage, including loss of
use thereof, which may arise as a result of Contractor's acts, omissions, faults, and negligence or that
of any of his employees, agents, and representatives in connection with the performance of this
contract. Should the Contractor fail to indemnify the City in the above-mentioned circumstances, the
City may exercise its option to deduct the cost that it incurs from the contract price forthwith.
36) INDEPENDENT CONTRACTOR: No provision of this contract shall be construed as creating an
employer-employee relationship It is hereby expressly understaod and agreed that Contractor is an
‘independent contractor” as that phrase has been defined and interpreted by the courts of the State of
Michigan and, as such, Contractor is not entitled to any benefits not otherwise specified herein.
37) NO THIRD-PARTY BENEFICIARY: No contractor, subcontractor, mechanic, material man,
laborer, vendor, or other person dealing with the principal Contractor shall be, nor shall any of them be
deemed to be, third-party beneficiaries of this contract, but each such person shall be deemed to have
agreed (a) that they shall look to the principal Contractor as their sole source of recovery if not paid,
and (b) except as otherwise agreed to by the principal Contractor and any such person in writing, they
may not enter any claim or bring any such action against the City under any circumstances. Except as
provided by law, or as otherwise agreed to in writing between the City and such person, each such
person shall be deemed to have waived in writing all rights to seek redress from the City under any
circumstances whatsoever.
38) NON-ASSIGNABILITY: Contractor shall not assign or transfer any interest in this contract without
the prior written consent of the City provided, however, that claims for money due or to become due to
Contractor from the City under this contract may be assigned to a bank, trust company, or other
financial institution without such approval. Notice of any such assignment or transfer shall be
furnished promptly to the City.
39) Contractor agrees that the documents identified herein
as the contract documents are confidential information intended for the sole use of the City and that
Contractor will not disclose any such information, or in any other way make such documents public,
without the express written approval of the City or the order of the court of appropriate jurisdiction or
as required by the laws of the State of Michigan.
40) RECORDS PROPERTY OF CITY: All documents, information, reports and the like prepared or
generated by Contractor as a result of this contract shall become the sole property of the City of Flint.
41) SEVERABILITY: In the event that any provision contained herein shall be determined by a court or
administrative tripunal to be contrary to a provision of state or federal law or to be unenforceable for
any reason, then, to the extent necessary and possible to render the remainder of this Agreement
enforceable, such provision may be modified or severed by such court or administrative tribunal so as
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to, as nearly as possible, carry out the intention of the parties hereto, considering the purpose of the
entire Agreement tn relation to such provision. The invalidation of one or more terms of this contract
shall not affect the validity of the remaining terms.
42) TERMINATION: This contract may be terminated by either party hereto by submitting a notice of
termination to the other party. Such notice shall be in writing and shall be effective 30 days from the
date it is submitted unless otherwise agreed to by the parties hereto. Contractor, upon receiving such
notice and prorated payment upon termination of this contract shall give to the City all pertinent
records, data, and information created up to the date of termination to which the City, under the terms
of this contract, is entitled.
43) TIME PERFORMANCE: Contractor's services shall commence immediately upon receipt of the notice
to proceed and shall be carried out forthwith and without reasonable delay.
44) EVALUATION OF BIDS/BIDS: The City’s evaluation of these proposals will be based on the criterion
of price, experience, qualifications, capacity, and ability to produce the required deliverables at an
accelerated pace
(nsurance/Worker’s Compensation: Contractor shall not commence work under this contract until he
has procured and provided evidence of the insurance required under this section. All coverage shall be
obtained from insurance companies licensed and authonzed to do business in the State of Michigan
unless otherwise approved by the City’s Risk Manager. Policies shall be reviewed by the City's Risk
Manager for completeness and limits of coverage. All coverage shall be with insurance carriers
acceptable to the City of Flint. Contractor shall maintain the following insurance coverage for the duration
of the contract
(a) Commercial General Liability coverage of not less than one million dollars ($1,000,000)
combined single limit with the City of Flint, and including all elected and appointed officials, all employees
and volunteers, all boards, commissions and/or authorities and their board members, employees and
volunteers, named as “Additional Insured.” This coverage shall be written on an ISO occurrence basis
form and shall include’ Bodily Injury, Personal Injury, Property Damage, Contractual Liability, Products and
Completed Operations, Independent Contractors; Broad Form Commercial General Liability Endorsement,
(XCU) Exclusions deleted and a per contract aggregate coverage. This coverage shall be primary to the
Additional Insured, and not contributing with any other insurance or similar protection available to the
Additional Insured, whether said other available coverage be primary, contributing, or excess.
(b) Workers Compensation Insurance in accordance with Michigan statutory requirements,
including Employers Liability coverage.
{c) Commercial Automobile Insurance in the amount of not less than $1,000,000 combined
single limit per accident with the City of Flint, and including all elected and appointed officials, all
employees and volunteers, all boards, commissions and/or authorities and their board members,
employees and volunteers, named as “Additional Insured.” This coverage shall be written on ISO
business auto forms covering Automobile Liability, code “any auto.”
(d) Professional Liability - Errors and Omissions. All projects involving the use of Architects,
civil engineers, landscape design specialists, and other professional services must provide the City of Flint
with evidence of Professional Liability coverage in an amount not less than one million dollars
($1,000,000). Evidence of this coverage must be provided for a minimum of three years after project
completion. Any deductibles or self-insured retention must be declared to and approved by the City. in
addition, the total dollar value of all claims paid out on the policy shall be declared. At the option of the
City, either the insurer shall reduce or eliminate such deductibles or self-insured retention with respect to
the City, its officials, employees, agents and volunteers; or Contractor shall procure a bond guaranteeing
payment of losses and related investigation, claim, administration, and defense expenses.
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Contractor shall furnish the City with two certificates of insurance for all coverage requested with original
endorsements for those policies requiring the Additional Insured. All certificates of insurance must provide
the City of Flint with not less than 30 days advance written notice in the event of cancellation, non-
payment of premium, non-renewal, or any material change in policy coverage. In addition, the wording
“Endeavor to” and “but failure to mail such notice shall impose no obligation or liability of any kind upon the
company, its agents or representatives” must be removed from the standard ACORD cancellation
statement These certificates must identify the City of Flint, as the “Certificate Holder.” Contractor must
provide, upon request, certified copies of all insurance policies. If any of the above polices are due to
expire during the term of this contract, Contractor shall deliver renewal certificates and copies of the new
policies to the City of Flint at least ten days prior to the expiration date. Contractor shall ensure that all
subcontractors utilized obtain and maintain all insurance coverage required by this provision.
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Background Information
On May 1, 2014 the City of Flint (the City) completed a transition to using water provided by
Detroit Water and Sewer Department to drawing water from the Flint River and utilizing our plant
to treat and distribute the water. In the subsequent months, many of the eight testing sites
around the City were returning low chlorine residual levels and several of those sites developed
into positive tests for total coliform and resulted in the issuance of boil water notices for
precautionary measures. Numerous valve replacements and additional chlorination resultinged
in more consistent chlorine residuals throughout the system.
Quarterly reporting to the Michigan Department of Environmental Quality (MDEQ) of Disinfectant
Byproduct Levels resulted in trinalomethane levels above the maximum contaminant level
(MCL). Seven of eight test sites are currently below the MCL but the annual average has
triggered a violation notice from the MDEQ dated December 16, 2014. The City has worked with
an engineering team to develop an Operational Evaluation Report (see Exhibit A) as required by
the violation and has submitted that report to the MDEQ. The next testing period is scheduled for
the middle of February 2015 and an updated Operational Evaluation report which incorporates
the results of that test is due to the MDEQ no later than March 1, 2015.
The City is anticipating during the middle of 2016 to begin receiving and treating raw water from
Lake Huron via the Karegnondi Water Authority (KWA). The City’s Water Plant will still be
capable of drawing water from the Flint River and will need to be proficient in treating both
bodies of water. It is planned that the Flint River will be a permanent back-up source in
providing water to the citizens of Flint.
Scope of Services
The City is seeking a consultant to review and evaluate the water treatment process and
distribution system, provide recommendations to maintain compliance with both state and
faderal agencies, and assist in implementing accepted recommendations. The City will have the
selected vendor provide reports to reflect their findings and provide continual oversight in
implementing any approved recommended practices to improve the quality of water until
implementation of the KWA project.
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Deliverables
The City is requesting that the selected vendor provide the following reports in their order of
appearance:
e Evaluation of the City's processes and procedures to maintain and improve water
quality;
e Report that outlines recommendations that will improve the water treatment and
distribution system.
The City is requesting that the selected vendor provide coordination in implementing any
selected recommendations that will result in improving the overall process of treating and
distributing water until such time that the City is receiving and successfully treating Lake Huron
Information Required to Submit Proposal
The City has deemed this project a priority and will be requesting the selected firm to produce
the requested information in an expedient manner. Firms interested in submitting a proposal
based on the information requested in this document must submit the foliowing information:
Company's Information-The proposal shall list the legal name of the firm, its address
and phone number, and firm’s history.
Firm Qualifications, Experiences and References-The proposal should state the size
of the firm, personnel that will be assigned to this project, and other significant projects
performed in the past five years that are similar to this request for proposal. Indicate the
scope of work provided and the name and telephone number of the client.
Staff Experience-The proposal should provide information on each staff member to
include experience, relevant education, degrees, certifications and any other pertinent
information or a resume.
Project Scope — Provide a statement discussing the firm’s understanding of the
requested services, potential obstacles that may occur during this project, and a work
plan and timeline in preparing and submitting the requested deliverables.
Price for Services-Vendor is to provide a pricing schedule to perform the requested
services. Pricing should include a lump sum to provide the requested reports, an hourly
rate schedule of personne! that will be utilized to perform the requested services, and a
detail timeline that articulate the completion of the requested reports.
Other-Please include any other information that you think would be helpful in allowing the
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City to make an informed decision in the selection process.
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City of Flint, Michigan
Department of Purchases & Supplies
Response to
Invitation to Bid
Water Quality Consultant
Proposal No.: 15-573
January 29, 2015
The information contained on each page of this document which has been stamped with the legend "Company Confidential -
Trade Secret and Proprietary Information — Veolia” is confidential and proprietary information which consttutes a trade secret of
Veolla Water North America Operating Services, LLC (Veola) Veolia asserts a business confidentiality claim covering ail data and
information contained on each page of this document beanng this legend The Informaton contained on the pagas in this
documant marked with the confidentality statement shalt not be duplicated, used in whole or in part for any purpose other than to
provide informaton and data to City for the purposes set forth herein Further, Veolta acknowledges that the documents identified
in the Invitatons to Bid aa the contract documents are confidental information mtended for the sole use of the City, and that
Contractor (Veolta) will not disclose any such informaton, or in any other way make such documents public, without the express
written approval of the City or the order of the court of appropnate jurisdiction or as required by the laws of the State of Michigan
@VeEOuA
xxxEND_PAGE:treasury01_b27_4112_4389_055
@ VEOLIA
January 29, 2015
Mr. Derrick F, Jones
Purchasing Manager
City of Flint
Department of Purchases and Supplies
1101 S. Saginaw Street, Room 304, Third Floor
Flint, Michigan 48502