Correspondence between

Rely: You forget the attachinent.

Attached are the draft rninutes frorn the past meeting. Let me know If you have any commients/changes, also if someone has notes from the second half of the meeting I can add those in if you send them to me. I plan to post the final in the S Drive, RMD_All folder. Kelli Hoffman. West Unit Chief RLS-ODWMA DEQ 517-241-4668 xxxEND_PAGE:deq19_b02_0037_0259_211 ODWMA Managers Meeting 4/12/2013 9:30am SMT Update - Liane SMT Good job getting minutes out Budget SRF -20 percent cut DWRF — 5 percent cut Looking at set asides for balancing House proposal- Does not fund debt service on SAW now Training Share with other staff what training is available and what training is good/useful Ways to better share info? DIT fixed Database — training reports now available Share training reports quarterly Liane shared email on supervisory training thru Civil Service Plan for an in-service? When/Where — RAM Center Needs to be successful/crossover training Need to have concurrent sessions — RLS would need wastewater info Need a — Liane suggested July/Aug 2014? Committee nominations, survey of staff? Wendy spearheading Mentoring New Employee — built in support system Pair up new staff with experienced employee outside of new staff’s unit Better if pairs are physically located near each other Quality of Life mentoring — not well advertised, nobody knew about it Mentoring/Experienced folks should be volunteers not assigned Training for mentors? Level of commitment? Someone from ODWMA needed for communications point person for DEQ social media — keep in mind Restacking Updates RLS was dropped in the original plan, new plan in works % cage in Filley St. dedicated to ODWMA for equipment Get to keep library in place — atrium level Should be able to get collaborative space on 4" floor Note sent to Rhonda about 2 drawer lateral files (specifically style E) — no response yet New phone system Now is the time, with restack Pilot program going to cell phones — Bill Creal All new phone numbers possible QAPPs RLS — need to have for SRF? — When there is a need EPA wants to transfer burden to states for contractors Drinking water lab has QAPP if sample taken to environmental lab than might not have QAPP Liane- we should be covered since we take to certified drinking water lab Metrics Scorecard/Metrics stuff due next week EPA Office of Water program measures xxxEND_PAGE:deq19_b02_0037_0259_212 Metrics needed on more of a program basis — Kathy uses for program budgets Needed to be set up in folders so they are easier to find Will be set up on S: drive, set up by program Carrie — add one in for enforcement RLS new EA distribution system New postcard distribution system EA published online Carrie suggested publishing in DEQ calendar Flex Schedules/Telecommuting SMT - reaffirmed 7am-6pm schedules and telecommuting 64hrs in office per pay period Telecommuting — Formal process — approval process remains the same, must be accessible Informal process — not been ‘legally’ allowed but now will be, old policy to change, discretion up to supervisor. Must be infrequent requests, many liability issues. Okay to say no. Official telecommuting has stringent requirements Four 10’s schedule — up to supervisor. Managers/Clericals need to work five days a week (in general). Liane out Mon-Wed in Chicago next week, EPA PWSS R5 meeting Liane attended MALPH legislative reception this week Liane AWWA board meeting next Friday Liane attending non-community water supply training in Bay City for local Health Depts. 4/22-4/23 Multiple small system training — Deb, Mark Joseph UP Institute same week (May) as stakeholder meeting — Liane and Carrie to discuss Flint Water— —_ waiting for Treasurer to make a decision meeting was held with DEQ, Treasury, Flint, Genesee Co — most onboard with KWA option, more alternatives from DWSD? Highland Park — Letter signed addressing distribution problems and DWSD current situation is temp RLS gets monthly calls from legislative staff about project Liane, Kris visited Waterworks Park, DWSD Liane discussed Director attending RLS staff meeting She met with Director after regarding WRD and RLS — no change. 12:07 end time. xxxEND_PAGE:deq19_b02_0037_0259_213

FYI Liane J. Shekter Smith, P.E., Chief Resource Management Division Michigan Department of Environmental Quality 517-373-9523