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Good morning, Please find attached the Quarterly Report of the Emergency Manager of the City of Flint as required by Section 9 (5) of P.A. 436 of 2012. Thank you. Maxine Murray Executive Assistant to Mayor Dayne Walling Darnell Earley, Emergency Manager 1101 S. Saginaw Street Flint, MI 48502 810.237.2035 Telephone 810.766.7218 Fax xxxEND_PAGE:treasury01_b22_3033_3514_401 CITY OF FLINT OFFICE OF THE EMERGENCY MANAGER Darnell Earley, 1CMA-CM, MPA Emergency Manager “” Michigan Department of Treasury October 15, 2014 Mr. R. Kevin Clinton. State Treasurer Bureau of Local Government Services 4th floor Treasury building 430 West Allegan Street Lansing, MI 48922 Dear Mr. Clinton: I am attaching for your consideration the quarterly report of the Emergency Manager of the City of Flint as required by Section 9 (5) of P-A. 436 of 2012. The report details activities for the period of July 1, 2014 through September 30, 2014. Respectfully submitted, Zh Darnell Earley, ICMA- weet MPA Emergency Manager = Attachments ce: Wayne Workman, Deputy Treasurer Edward Koryzno, Bureau Director of Local Government Services Randall Byme, Office of Fiscal Responsibility James Ananich, State Senator Woodrow Stanley, State Representative Phil Phelps, State Representative Dayne Walling, Mayor City of Flint City of Flint + 1161 S. Saginaw Street « Flint, Michigan 48502 www.cityofilint.com + (810) 766-7346 « Fax: (810) 766-7218 xxxEND_PAGE:treasury01_b22_3033_3514_402 QUARTERLY REPORT TO THE STATE TREASURER REGARDING THE FINANCIAL CONDITION OF THE CITY OF FLINT October 15, 2014 This quarterly report covers the period from July 1, 2014 through September 30, 2014 and addresses the financial condition of the City of Flint. Per P.A. 436 Section 9 (MCL141,1549) requires that you submit quarterly reports to the State Treasurer with respect to the financial condition of your local ~~" “government, seCondly, a4 copy to each slate Séfator and state representative who represents your local government. In addition, each quarterly report shall be posted on the local government’s website within 7 days after the report is submitted to the State Treasurer. xxxEND_PAGE:treasury01_b22_3033_3514_403 Status of the Financial Condition of the City of Flint July 1, 2014 through September 30, 2014 The City of Flint has adopted a biennial budget for fiscal years 2015 and 2016, and is committed to ongoing review of revenues and expenses. Summary of FY15 First Quarter and FY 15 Budget Status In summary, at the end of the 1* quarter, the financial outlook for the remaining FY15 appears to be on track. In total, revenues and expenditures are generally meeting expectations. The City continues to make timely pension contributions and healthcare premium payment for both active employees and retirees. (Attachment A: Summary and Revenue & Expense Report Ist Quarter FY 15) Some further observations on the current budget status: ~~ ~=——~s— In the Getieral Fund, actual revenues are just above 20% of budgeted revenues. At the time of the report, however, the City had not received its portion of State Shared Revenues, and when those revenues are received (approximately $2.4 million), they will be accrued back to the 1* quarter. * General Fund expenditures are reported at 22% of the budgeted expenditures, in line with expectations. However, it has been discovered that $13,000 in communications expenses was inadvertently deleted from the District Court budget. It will be necessary to consider an adjustment to the District Court budget to address this shortfall. e Also, we continue to monitor the personnel expenses in the Police and Fire budgets to determine the budgetary impact that reducing staffing levels through attrition rather than layoffs at the beginning of the year will have. It appears that attrition is moving staffing levels down to the budgeted levels, with Fire already at its reduced level of 75, and Police currently at 121 (VERIFY), with a target of 115. By the end of the second quarter we anticipate that the reduced levels will be met by then and in addition, we will have the results of the ICMA orgamzational and staffing study. We will also be beginning to receive a portion of the $1 million allocated for police and fire expenditures in the state budget. We presently = = anticipate that these funds -will be sufficient to offset amy shortfall in the personne!—— ——- ———~ line items in these budgets. With the second quarter report, we will provide any necessary budget amendments in these areas. e Special Revenue Funds, Major and Local Street Funds are operating below budgeted revenues and expenditures. Major Streets, Fund 202, revenues are down due to timing in which State revenues of the Gas and Weight Tax allocations have not been received as of the date of the report. Budgets in the Grant Funds, Funds 274, 295, and 296 reflect timing differences as wel]. The revenues in these funds have not been received as of the date of the report. In addition, it will be necessary to create a budget for Fund 297 to reflect the final expenditure of a COPS Hiring Grant, with funds carried over into the FY15 budget year. » Revenues in the Building Safety and Inspections Fund (Fund 542) are coming in tugher than anticipated for the first quarter of the year. This was due largely to xxxEND_PAGE:treasury01_b22_3033_3514_404 the new construction of the paint shop on the General Motor’s property expamisyon. Revenues in the Water and Sewer funds are coming in at 19% and 16% Tespectively in comparison to the budgeted totals. At the same time, expenditures are coming in a 13% and 11% of the budgeted totals. It appears that the trend of reduced water billings are continuing, and efforts are underway to increase comphance and to identify areas of water loss from leaks as well as from theft. Actual expenditures currently do not include many of the capital improvement projects that are budgeted this fiscal year. The DPW and the Finance Department will continue to closely monitor the Utilities revenues and expenditures to keep them in line. The June 30, 2014 ruling by the Federal Court which modified its injunction to allow the City to implement certain changes to retiree health care benefits should provide some financial relief to the City budget, at least for the time during which “the matter is being litigated. However, at this time it is not possible to project the — amount of relief from the $5 million which was added to the budget for retiree health care as a result of the Courts initial decision prohibiting any change to retiree health care. This is because implementing the approved changes will not be effective until] November 1 because of the time necessary to incorporate the changes into the current plans. With the second quarter report, we anticipate being able to project the anticipated costs in comparison to the budgeted amounts. Current Cash Flow The City’s cash flow has improved significantly from the $13 million cash on hand in December of 2011. Thirteen million dollars is less than one month’s operating expenses. By comparison, the cash on hand on September 30, 2014 was in excess of $61 million. (Attachment B Cash Flow Comparisons) FY 15 AND FY 16 Budget The FY 14 budget was developed within the context of a five year projection of revenues and expenses. This exercise pointed out the continuing challenge the City of Flint will have in achieving long term financial stability. The Finance Department and the Council Finance/‘Administration Committee completed the —~ FY15-19 strategic plan and financial projections. The City Council has also adopted a Mission, Vision, Goals and Budget Priorities statement. This was incorporated into the FY 14/15 and FY 15/16 Budget document (Attachment C Final FY15 & FY16 Budget Document). Consulting firm Emst & Young assisted the City with an update to the five year financial projections. The biennial budget was adopted on June 23, 2014 via EM Order #13.