Correspondence among

Importance: High We have shifted gears on tracking time for Flint. Since some of the time is not recorded with hours (ie those who cannot record more than 80 hours in a pay period or are earning comp time), in order to capture it all, we are now going to use an Activity Code in DCDS instead of a project number. Below is guidance on how to do this in DCDS. Let me know if you have problems and I can walk you through it. We will still use a project number for all travel or other non-payroll costs. If I have missed anyone in this email, please forward on. Payroll is not certified so there is time to make changes as needed for this pay period. Thanks Kathy Tetzlaff Department Of Environmental Quality Resource Management Group Administration Section Chief for Office of Drinking Water & Municipal Assistance Office of Waste Management & Radiological Protection Office of Oil, Gas, & Minerals (517) 284-6500 Jeni RMG Sharepoint xxxEND_PAGE:deq04_b141_3323_3324_1 Act Cd Description FDWP Flint Drinking Water — No Pay Entering an Activity Code in DCDS The activity tab is accessed through the regular screen where employees enter their time. The path is as follows: Functions > Employee Data Collection. Right next to the TIME tab is an ACTIVITY tab. In the “Activity” tab complete the following steps: 1) Ensure that a check mark is selected for “No CB” which stands for No Coding Block. 2) Inthe drop down menu for “Activity” select code “FDWP” identified as Flint Drinking Water — No Pay. 3) Enter the appropriate time per day, for the two weeks in the pay period, where work was completed on the Flint Drinking Water project. 4) Select “Save” to save all information entered. xxxEND_PAGE:deq04_b141_3323_3324_2

Here's my best guess fram a review of my calendar and my emails. e August 10-— 7 hour August 12 -~ 2 hours August 14 — 7 hour August 17 ~ 7 hour August 24 ~ 2 hours Asigust 28 ~ 2 hours August 31 ~ 4 hours Senternber 2 ~— 2 hours September 2 ~- | hour Genmtermber 4 ~~ ¢ hour Senternber 8 ~ 2 hours Sentermber 9 - 2 hours Senternber 10 ~— 5 hours Senternber 11-4 hours Senterber 15-3 hours Senternber 16 ~ 4 hours September 17 ~ 4 hours September 16— 7 hour Septernber 21-5 hours September 22 ~ 4 hours Septernber 23 ~ 4 hours September 24-9 hours September 25 —3 hours ® &® @ © © @ © © © © © & © © & © & SF 8 FB Total before last pay period: 64 hours

Importance: High E wasn't sure whe all will need this so please forward as oppropriate. The department weuld like to capture our costs releted to the Flint situation. The below project number has been established. You ean use This with any account ceding The? you would normally be using for DCDS or travel expenses. As Eunderstand 4, we alse want to go back and camture ag much ag we can prior to This date, Tf you would process payroll corrections to acd this praject number, that would be helpful. Tf there is trevel, let us know so we con carrect We cari aise de the DCDS corrections far you Hf you pravide the dates and hours that should be charged, xxxEND_PAGE:deq16_b5_0892_4900_0005 With year-enc, the gooner the betrer. Thanks