For Immediate Release
City of Flint DPW Publishes and Distributes October Water Quality Report to
Water Customers
Flint, Michigan — October 26, 2015 — The City of Flint Department of Public Works has published its Quarterly
Water Quality Report for October, 2015. The Quarterly Water Quality Report provides important information
about
Flint’s drinking water, including information about the water source, current drinking water issues, lead
information, water filters, testing, 3rd quarter news, and temporary expectations when changing water sources.
The report is being mailed to all City of Flint water customers and contains the following highlighted events by
month:
July
e Completed the evaluation of over 8000 valves in the system and identified over 2300 that are currently
inoperable. The repair of these valves will be budgeted and worked into our multi-year Capital
Improvement Plan.
August
e Successfully completed the installation of Granulated Activated Carbon at the water treatment plant
which reduced the TTHM level in the water and helped bring the City back into compliance with the Safe
Drinking Water Act.
September
e Leak Detection on all 600 miles of the distribution system has started and is over halfway complete.
Several dozen leaks have been identified and repairs continue as more leaks are found. This has
decreased the amount of water loss existing in the system.
e Construction of a load out facility at our wastewater plant is on target for completion by November and
will allow the City to eliminate the use of the incinerator resulting in significant annual savings.
xxxEND_PAGE:treasury01_b36_6099_6552_163
e Over 3500 new water meters have been installed this year creating better accuracy, accountability, and
decreasing the number of estimated reads on utility bills.
The report is the last to be issued showing the Flint River as a primary drinking water source and contains
information on what temporary issues residents can expect during the change in water source, including hydrant
flushing and possible discoloration as the water goes through the system. The report also references the
submittal of a plan to the MDEQ for the addition of corrosion control agents to treated water delivered from
Detroit.
Recent issues with lead leaching into drinking water as the reason for the switch in water source are mentioned
in the report along with information regarding lead safety, free in-home water testing and free filters available to
residents. A table containing all of the third quarter “Regulated Detected Contaminants”, a feature of every
water quality report, appears at the end of the publication.
Residents with questions or concerns about water quality can call the Water Treatment Plant at 810-787-6537 or
email Continuing information on water will be provided via the City of Flint’s
website, cityofflint.com.
-Jason Lorenz
Public Information Officer
City of Flint
(810) 237-2039 (Office)
(810) 875-2576 (Cell)
a cityofflint.com
xxxEND_PAGE:treasury01_b36_6099_6552_164
Customer Service Center
City Hall
1101 S. Saginaw St.
Flint, MI 48501
= mea City 0 mee
r Wasser lity Report
3 Quarter ater Quality Repo
The Quarterly Water Quality Report provides important information about your drinking water.
This report includes information about the water source, current drinking water issues, lead
information, water filters, 3"! quarter work accomplished, and a water timeline of events. The City of
Flint Department of Utilities is dedicated to providing quality drinking water to the residents of the
community. The Flint Water Plant operates and maintains a certified drinking water laboratory to
assure compliance with all state and federal regulations, and is committed to prompt and thorough
notification to the consumers if there is any reason for concern about the quality of the drinking water.
Information about your drinking water is available on the City of Flint web page at
www.cityofflint.com or by calling the City of Flint Water Plant at (810) 787-6537. The Safe Drinking
Water Hotline at (800) 426-4791 is a resource for health related questions and water quality issues.
General drinking water information can also be found on the U.S. Environmental Protection Agency
(EPA) web site at www.epa.gov/safewater/.
xxxEND_PAGE:treasury01_b36_6099_6552_165
Water Source
The City of Flint began using the Flint River as a water source in May of 2014. After 16 months
of treating water from the Flint River, the City became aware that the level of corrosiveness found in
Flint River water could result in more lead leaching from service lines and household plumbing.
Reports of elevated blood lead leveis in children and expert analysis resulted in the City’s Technical
Advisory Committee making a recommendation to return to the previous source of water while
waiting for the KWA to provide water from Lake Huron.
On Friday October 16", 2015, with the consent of Governor Snyder, the City returned to Detroit
as the primary source of drinking water. The decision, along with the Technical Advisory Committee’s
recommendation followed two consecutive lead and copper test periods that exceeded 5ug/L which
calls for additional action. In addition to the switch, the City has submitted a final corrosion control
design to the DEQ for comments and approval. The City has requested to use the corrosion control as
an additive to treated water it will be required when the city begins treating raw water from the
Karegnondi Water Authority which is anticipated to begin in the summer of 2016.
In order to make the transition possible, the City contributed $2 Million dollars, the Mott
Foundation contributed $4 Million dollars, and the State of Michigan contributed $ 6 Million dollars.
Current Drinking Water Issues & Lead Information
There has been a heightened awareness of lead leaching into drinking water through service
lines and household plumbing. The City’s Technical Advisory Committee has enlisted the support of
EPA lead experts and is working with State of Michigan representatives to increase testing, rebuild
public confidence, and implement long-term solutions to lead. It is recommended that everyone get
their water tested, obtain a water filter, and check with a plumber to evaluate the type and condition
of your household plumbing. The City is currently mapping all of its lead service lines and working
to develop a program to get lines changed over time.
If present, elevated levels of lead can cause serious health problems, especially for pregnant
women and young children. Lead in drinking water is primarily from materials and components
associated with service lines and home plumbing. The City of Flint is responsible for providing high
quality drinking water, but cannot control the variety of materials used in plumbing components.
When your water has been sitting for several hours, you can minimize the potential for lead exposure
by flushing your tap for 5 minutes before using water for drinking or cooking. If you are concerned
about lead in your water, you may wish to have your water tested. Information on lead in drinking
water, testing methods, and steps you can take to minimize exposure is available from the Safe
Drinking Water Hotline or at
, Property [ing
ARETE service ling
No Jead in water Little or no lead in Lead can leach into Lead can leach into
leaving the water in the water through water through
Treatment Plant. transmission mains. service lines. household piumbing.
xxxEND_PAGE:treasury01_b36_6099_6552_166
Water Filters & Testing
Free water filters have been made available to current Flint residents at several locations. The
MDHHS and the Genesee County Community Action Resource Department (GCCARD) are
providing Free National Sanitation Foundation certified water filters at the following locations.
Residents receiving MDHHS assistance are encouraged to visit either the 125 E. Union St. or 4809
Clio Rd. MDHHS office location to obtain a free, certified home water filter. Residents who are not
currently enrolled in MDHHS assistance programs should visit the (GCCARD) offices located at
2727 Lippincott and 601 N. Saginaw in Flint.
Staff will be onsite at all four locations from 9 a.m. to 4 p.m., Monday through Friday, to
distribute filters and assist residents who have questions about proper installation.
If you want more information on obtaining a water filter, please call 211.
Other suggestions related to water safety and testing:
= We recommend that everyone get their water tested. Call us at (810)-787-6537.
= Contact the Health Department about having your child’s blood tested (810)-257-3612.
" It is advisable to have a plumber check your household plumbing.
= Check your faucet aerator (large lead solder particles can occasionally get lodged in here).
Temporary issues to be aware of when Changing Water Sources
Changing water sources back to Detroit will not fully eliminate the lead concerns. The potential
for lead to leach off of certain water service lines or household plumbing will continue to exist
regardless of the water source. The City is committed to increased testing, better communication, and
developing a lead service line map to identify all of the City owned lead service lines.
As the city changes water sources you can expect the following:
= It could take up to three weeks for the switch in water source to reach all taps in the City.
= Over the next several weeks, we will be winterizing our hydrants which will result in
discoloration of the water but will also help accelerate the water flowing through the system.
= Lead will continue to leach off of certain service lines and household plumbing.
= Main breaks could result as a change in source water occurs.
= Water could have discoloration or cloudiness, if this happens, run your faucet until the water
clears, if this lasts longer than 20 minutes please report it to our water service center at (810)-
766-7202.
xxxEND_PAGE:treasury01_b36_6099_6552_167
Water Timeline
A timeline of events, beginning with signing the KWA contract leading up to the current status of
switching back to our previous source of water is available on the City website and can be found by
visiting the “water” page located under “residents”. Please email with
your questions or to request a water test or, call the Water Plant at (810)-787-6537.
3rd Quarter Events
July
¢ Completed the evaluation of over 8000 valves in the system and identified over 2300 that are
currently inoperable. The repair of these valves will be budgeted and worked into our multi-
year Capital Improvement Plan.
August
e Successfully completed the installation of Granulated Activated Carbon at the water treatment
plant which reduced the TTHM level in the water and helped bring the City back into
compliance with the Safe Drinking Water Act.
September
e Leak Detection on all 600 miles of the distribution system has started and is over halfway
complete. Several dozen leaks have been identified and repairs continue as more leaks are
found. This has decreased the amount of water loss existing in the system.
© Construction of a load out facility at our wastewater plant is on target for completion by
November and will allow the City to eliminate the use of the incinerator resulting in significant
annual savings.
e Over 3500 new water meters have been installed this year creating better accuracy,
accountability, and decreasing the number of estimated reads on water & sewer bills.
Contact Information
Water Treatment Plant - (810)-787-6537
Request a water test.
Request a tour of the Plant.
Ask questions about water quality.
Water Service Center - (810)-766-7202
Report a water leak or other system issues.
Water Pollution Control - (810)-766-7210
Inquiries related to wastewater treatment.
Inquiries related to converting methane gas into energy.
Customer Service — (810)-766-7015
Questions about your water & sewer bill.
Water Filters — 211
Questions about water filters.
xxxEND_PAGE:treasury01_b36_6099_6552_168
2015 3" Quarter Regulated Detected Contaminants — Flint River as Source
Inorganic & Organic Chemicals, Metals, and Pesticides — Monitored at treatment plant
Regulated Unit of Highest Level Range of .
mas | mc. | Mshestlevel | Range of | Victtion
0.84
Inorganic Chemicals
Fluoride ma/L
Metals
[Barium [| met [ 2 7 2 | 002 |
More than 100 other chemicals were monitored from July through September that were not detected.
The various classification groups of these chemicals include metals, carbamates, herbicides, pesticides, organics, and radiologicals,
Total Organic Carbon, TOC - Monitored at treatment plant
4
N.D.
Regulated Required Monthly | Minimum Monthly
Contaminant % Removal % Removal Monthly % Removal Ranges
Total Organic Carbon | 50
Turbidity - Monitored at treatment plant
Highest Single Measurement Lowest Monthly % of Samples Meeting Turbidity
(Cannot exceed 1NTU) Limit (0.3 NTU in 95% of samples)
0.18 100 %
Violation
No
Disinfectant Residuals — Monitored In the distribution system
Regulated Unit of Highest Level
MCLG | MCL Gaecad
pete fe lo |
Range of
Detection
0.2-4.0
Highest Number
detected Violation
(in 1 month)
| No |
Contaminant Violation
Total Chlorine
Residual
Microbiological Contaminants - Monitored in the distribution system
Regulated
Contaminant
Total Coliform
bacteria
E.coliBacteria [| 0 |
Lead & Copper — Monitored from consumers tap
Regulated Unit of Arson Riimbetiot Total # of Samples Tested from
. MCLG Level samples over
Contaminant | Measure AL January - September
lead ug/L 0 15
Copper mg/L 13 13
Disinfection By-Products - Monitored in the distribution system and from treatment plant
Unit of Range of
Measur MCL Detection Violation
| 60 |
MCLG
The presence of coliform bacteria
in > 5% of monthly samples
Regulated Contaminant
Total Trihalomethanes (TTHM)
ug/t_| n/a
Haloacetic Acids (HAA) ug/L n/a 15.0
Bromate ugt_ | 10 | 10 | ND. [ N/A | N/A* |
*Violation based on locational running annual average for TTHM & HAAS, violation for bromate based on yearly average.
xxxEND_PAGE:treasury01_b36_6099_6552_169
Key to the Detected Contaminant Tables
Abbreviation for Definition/Explanation
Greater than
The concentration of a contaminant, which, if
Action Level exceeded, triggers treatment or other requirements
which a water system must follow.
HAAS is the total of bromoacetic, chioroacetic, j
Haloacetic Acids dibromoacetic, dichoroacetic, and trichloroacetic
acids. Compliance is based on the total .
l
!
Locational Running Annual Average
The highest level of a contaminant that is allowed in
water. MCLs are set as close to the MCLG’s as
Maximum Contaminant Level feasible using the best available treatment
technolog
. . The level of contaminant in drinking water below
Maxi enndai inert LENE Goel which there is no known or expected risk to health. |
A milligram = a) 000 gram
1 millig per liter is equal to 1ppm
The highest level of disinfectant allowed in drinking
water. There is convincing evidence that addition of
a disinfectant is necessary for control of microbial
contaminants.
The level of a drinking water disinfectant below which
there is no known or expected risk to health.
MRLDG’s do not reflect the benefits of the use of
disinfectants to control microbial contaminants.
Not Appicabie CS
Nephelometric Turbidity Units Measures the cloudiness of water.
A measure of radioactivity. Picocurie (pCi) means the
Picocuries per Liter quantity of radioactive material producing 2.22
nuclear transformations per minute.
Parts Per Billion (one in one billion) | 4/2 PPD Is equivalent to micrograms per Iter.
Parts Per Million (one in one million} The pam is equivalent to milligrams per liter.
Running Annual Average Po
Treatment Technique A required process intended to reduce the level of a
l contaminant in drinking water.
Total Trihalomethanes is the sum of chloroform,
TTHM Total Trihalomethanes bromodichloromethane, dibromoochloromethane and
bromoform. Compliance is based on total.
A microgram = 1/1,000,000 gram
Microgrems pee tet 1 microgram per liter is equal to ppb
xxxEND_PAGE:treasury01_b36_6099_6552_170
Dayne Walling < RS / Natasha L. Henderson
Mayor TAs City Administrator
Jason Lorenz
Public Information Officer
Office: (810) 237-2039
Cell: (810) 875-2576
[email protected]
For Immediate Release
City of Flint DPW Publishes and Distributes October Water Quality
Report to Water Customers
Flint, Michigan — October 26, 2015 — The City of Flint Department of Public Works has
published its Quarterly Water Quality Report for October, 2015. The Quarterly Water
Quality Report provides important information about Flint’s drinking water, including
information about the water source, current drinking water issues, lead information, water
filters, testing, 3rd quarter news, and temporary expectations when changing water
sources. The report is being mailed to all City of Flint water customers and contains the
following highlighted events by month:
July
° Completed the evaluation of over 8000 valves in the system and identified over
2300 that are currently inoperable. The repair of these valves will be budgeted and
worked into our multi-year Capital Improvement Plan.
August
° Successfully completed the installation of Granulated Activated Carbon at the water
treatment plant which reduced the TTHM level in the water and helped bring the
City back into compliance with the Safe Drinking Water Act.
—CONTINUE-
City Hall
1101 S. Saginaw Street - Flint, Michigan 48502
810-766-7346 FAX: 810-766-7218 | www.cityofflint.com
xxxEND_PAGE:treasury01_b36_6099_6552_171
Dayne Walling * , 2 ¥ Natasha L. Henderson
September
e Leak Detection on ail 600 miles of the distribution system has started and is over
halfway complete. Several dozen leaks have been identified and repairs continue
as more leaks are found. This has decreased the amount of water loss existing in
the system.
to) Construction of a load out facility at our wastewater plant is on target for completion
by November and will allow the City to eliminate the use of the incinerator resulting
in significant annual savings.
° Over 3500 new water meters have been installed this year creating better accuracy,
accountability, and decreasing the number of estimated reads on utility bills.
The report is the last to be issued showing the Flint River as a primary drinking water
source and contains information on what temporary issues residents can expect during
the change in water source, including hydrant flushing and possible discoloration as the
water goes through the system. The report also references the submittal of a plan to the
MDEQ for the addition of corrosion control agents to treated water delivered from Detroit.
Recent issues with lead leaching into drinking water as the reason for the switch in water
source are mentioned in the report along with information regarding lead safety, free in-
home water testing and free filters available to residents. A table containing all of the third
quarter “Regulated Detected Contaminants’, a feature of every water quality report,
appears at the end of the publication.
Residents with questions or concerns about water quality can call the Water Treatment
Plant at 810-787-6537 or email Continuing information on
water will be provided via the City of Flint’s website, cityofflint.com.
-END-
City Hall
1101 S. Saginaw Street - Flint, Michigan 48502
810-766-7346 FAX: 810-766-7218 www.cityofilint.com
xxxEND_PAGE:treasury01_b36_6099_6552_172
City of Flint, Michigan
Third Floor, City Half
1101 S. Saginaw Street
Flint, Michigan 48502
www. cityofflint.com
Meeting Agenda - Final
Monday, October 26, 2015
6:00 PM
AMENDED AGENDA
(To Add Reso. No. 150893)
Council Chambers
CITY COUNCIL
Joshua M. Freeman, President, Ward 4
Wantwaz D. Davis, Vice President, Ward 5
Eric Mays, Ward 1 Jacqueline Poplar, Ward 2
Kerry Nelson, Ward 3 Herbert J. Winfrey, Ward 6
Monica Galloway, Ward 7 Victoria VanBuren, Ward 8
Scott Kincaid , Ward 9
inez M . Brown, City Cierk
xxxEND_PAGE:treasury01_b36_6099_6552_173
CITY COUNCIL Meeting Agenda - Final October 26, 2015
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
PRESENTATION OF COMMITTEE/COUNCIL MINUTES
150883 Summary Minutes/Flint City Council/Regular Meeting/October 12, 2015
Summary Minutes of the Flint City Council regular meeting held Monday,
October 12, 2015, at 6:20 p.m., in the City Council Chambers, 3rd Floor, City
Hall.
PUBLIC HEARINGS
PUBLIC COMMENT
Per the amended Rules Governing Mestings of the Council (as adopted by the City
Council on Monday, Apri! 27, 2015), mambers of the public may address the Council for
three (3) minutes on ANY [TEM PERTAINING TO THIS AGENDA.
PETITIONS AND UNOFFICIAL COMMUNICATIONS
450884 Government Affairs Organization/Comcast
Communication dated October 16, 2015, Comcast to Flint City Clerk, re: Mr.
John P. Gardner, Director, External Affairs, is the new Comcast government
affairs liaison for the City of Fllnt.
COMMUNICATIONS FROM CITY OFFICIALS
150885 Traffic Engineering/Closure Permits
Lane Closures (3} dated October, 2015, re: (1) Selby Sireet (installing gas
services-Nov. 6th); (2) Court Street (water tap-Nov. 2nd); and (3) Selby Street
(installing gas main-Oct. 26th).
ADDITIONAL COMMUNICATION
APPOINTMENTS
LICENSES
RESOLUTIONS
ee ea eee er ree
City of Flint, Michigan Page 2 Printed on 10/26/2076
xxxEND_PAGE:treasury01_b36_6099_6552_174
CITY COUNGIL
Meeting Agenda - Final October 26, 2015
RESOLUTIONS - MAY BE REFERRED FROM COTW
150886
4150887
150888
150889
150890
Gity of Hint, Michigan
Brown & Sons Co./Annual Supply/Brake Parts, Bulbs, Breakers, Sprays and
Fijters
Resolution resolving that the Finance Department is hereby authorized to issue
purchase orders for FY2016, FY2017, and FY2018 to Brown & Sons Co. for
the annual supply of brake parts, bulbs, breakers, sprays, and filters, as
requested by Fleet, in an annual amount NOT-TO-EXCEED $140,000.00, for
an aggregate amount of $420,000.00 (pending adopting of the FY18 Budget),
AND, resolving that the Finance Department has the discretion to spend an
additional amount of NO-MORE-THAN 5% of the annual requested spend
amount to Brown & Sons Co. for unanticipated requests that may be submitted
during the next three years [Fleet/Central Garage Fund Acct. No.
661-000.000-110.400]. [City Administrator Submission No. CA1022015)
CO#1/ContractiZito Construction/Water Main Cut-In Project
Resolution resolving that the Mayor and City Administrator do ail things
necessary to enter Into change order #1 to the contract with Zito Construction
to extend the contract into the current fiscal year and pay additional work that
was needed to complete the project, as requested by the Water Plant, in an
amount NOT-TO-EXCEED $19,570.00, for a revised contractual amount of
$695,870.00 [Water Fund Acct. No. 591-536.100-801.000]. [City Administrator
Submission No. CA1032015]
Contract/Stansley Industries/Biosolids Sludge Transportation-Hauling Services
Resolution resolving that the Mayor and City Administrator are authorized to
enter into a three-year contract with Stansley Industries for [a] biosolids sludge
cake transportation/hauling agreement, as requested by the Waier Pollution
Control, for a FY¥2016 amoumt of $60,000.00, and pending adoption of FY2017
[Budget] of $80,000.00, and FY2018 Budget amount of $85,000.00, for a total
award of $225,000.00 [Sewer Fund Acct. No. 590-550.100-801.500]. [City
Administrator Submission No. CA1042015)
Contract(Waste Managemeni-Venice Park Landfill/Biosolids Sludge Disposal
Services
Resolution resolving that the Mayor and City Administrator are authorized to
enter into a three-year contract with Waste Management/Venice Park for the
disposal of the biosolids sludge cake, as requested by the Water Pollution
Control, for a F¥2016 amount of $150,000.00, and pending adoption of
FY2017 and FY2018 Budget amounts of $200,000.00 each year, for a total
award of $550,000.00 [Sewer Fund Acct. No. 590-550,100-801.500]. [City
Administrator Submission No. CA1062015]
Budget Amendmen#Department of Public Works (DPW)/Michigan Department
of Transportation (MDOT) Contracts
Page 3 Printed on 10/28/2015
xxxEND_PAGE:treasury01_b36_6099_6552_175
CITY COUNCIL Mesting Agenda - Final October 26, 2015
Resolution resolving that the Department of Public Works' FY2016 Budget
shall be amended with the transfer of $189,301.57 from fund balance to
Professional Services Line Item No. 202-441.702-801.000. [NOTE: In order to
comply with the contractual agreement between MDOT and DPW for bridge
work on !-69, and the contractual agreement between MDOT, the City of Flint,
and Rowe Professional Services for the Leith Street Stewart Avenue Bridge
Project, it is necessary to replace funds liquidated during the year-end closing
process and Increase the FY2016 Budget with those remaining funds, for
remaining project funding in the amounts of $101,432.82 and $87,868.75,
Tespectively,] [City Administrator Submission No. CA1062015]
180891 Contract/Fleis & Vandenbrink/Preliminary Design and Engineering
Services/Fenton Road Project
Resolution resolving that the Mayor and City Administrator are authorized to
enter into a contract with Fieis & Vandenbrink using TIP funds for the
preliminary design and engineering services for the Fenton Road Project, as
requesied by Transportation, in an amount NOT-TO-EXCEED $156,748.60
[Major Street Fund Acct. No. 202-441,702-801.000]. [City Administrator
Submission No. CA1072015]
150892 ContractWade Trim, Inc./Preltminary Design and Engineering
Services/Kearsley Street Rehabilitation Project
Resolution resolving that the Mayor and City Administrator are authorized to
enter into a contract with Wade Trim, (nc. using TIP funds for the preliminary
design and engineering services for the Kearsley Street Rehabilitation Project,
as requested by Transportation, In an amount NOT-TO-EXCEED $94,000.00
[Major Street Fund Acct. No, 202-441.702-801.000). [City Administrator
Submission No. CA1082015]
150893 Charitable Gaming License/State of Michigan Lottery Charitable Gaming
Division/Fiint Cultural Center Corporation, Inc./Raffle
Resolution recognizing the Filnt Cultural Center Corporation, Ine. as a
non-profit organization operating in the City of Flint for the purpose of obtaining
a charitable gaming license, issued by the Michigan Lottery Charitable Gaming
Division, relative to conducting a raffle during their "Night at the Museum® event
on November 14, 2015, as allowed by Act 382 of the Public Acts of 1972, as
amended, [Clty Administrator Submission No. CA1092015]
LIQUOR LICENSES
ORDINANCES - First Reading
ORDINANCES - Second Reading
PUBLIC SPEAKERS
City of Flint, Michigan Page 4 Printed on 10/26/2018
xxxEND_PAGE:treasury01_b36_6099_6552_176
CITY COUNCIL Meeting Agenda - Final October 26, 2015
Per the amended Rules Governing Meetings of the Council (as adopted by the City
Council on Monday, April 27, 2015), members of the public may address the Council for
three {3} minutes IN GENERAL.
ADJOURNMENT
City of Flint, Michigan Page 5 Printed on 10/28/2018
xxxEND_PAGE:treasury01_b36_6099_6552_177
150833
City of Flint, Michigan {101 8 Sega Steet
Summary Meeting Minutes For — “wwwayearteom:
CITY COUNCIL
Joshua M. Freeman, President, Ward 4
Wantwaz D. Davis, Vice President, Ward &
Erle Mays, Ward 1 Jacqueline Poplar, Ward 2
Kerry Neison, Ward 2 Herbert J. Wintrey, Ward 6
Monica Galloway, Ward 7 Victoria VanBuren, Ward &
Scott Kincaid, Ward 9
Inez M. Brown, Clty Clerk
Monday, October 12, 2015 6:20 PM Gouncil Chambers
SUMMARY FOR 10/26/2015 CITY COUNCIL AGENDA
150873 Summary Minutes/Flint City Council/Regular Meeting/September 28, 2015
Summary Minutes of the Flint City Council regular meeting held Monday,
September 28, 2015, at 6:01 p.m., in the City Council Chambers, 3rd Ficor,
City Hall.
Amotion was made by Counciiperson Mays, seconded by Councilperson Kincaid,
that this matter be Placed on File. The mation carried by the following vote:
Aye: 8&- Councilperson Poplar, Gouncilperson Nelson, Chairperson Freeman, Vice
President Davis, Councilperson Galloway, Councilperson VanBuren,
Councilperson Kincaid and Councilperson Mays
Absent: 1- Councilperson Winfrey
150874 Traffic Engineering/Closure Permit
Short-Term Street/Lane Closure Permit dated October 7, 2015, re: Kearsley,
Robert T. Longway, Horrigan, Court, and Crapo Streets on Saturday, October
10th (Making Sirides Against Breast Cancer Walk).
A motion was made by Councilperson Mays, seconded by Councilperson Nelson,
that this matter be Placed on File. The motion carried by the following vote:
Aye: 8- Councilperson Poplar, Councilperson Nelson, Chairperson Freeman, Vice
President Davis, Councilperson Galloway, Councilperson VanBuren,
Councilperson Kincaid and Councilperson Mays
Absent: 41- Councilperson Winfrey
——
City of Flint, Michigan Page 7 Printed ont 10/23/2015
xxxEND_PAGE:treasury01_b36_6099_6552_178
CITY COUNCIL Summary Meeting Minutes For October 12, 2015
150828.1 Approval/Obsalete Property Rehabilitation Districl/Lapeer Road and Averill
Avenue
Resolution resolving that the legally described parcels of land situated within
the City of Flint, Genesee County, and State of Michigan, be and are hereby
esiablished as an Obsolete Property Rehabilitation District (3501 Lapeer Road
Area District) pursuant to the provision of the Public Act 146 of 2000, as
amended. [NOTE: The district encompasses properties located at 3501 Lapeer
Road, 3711 Lapeer Road and 1620 Averill Avenue.]
This Matter was ADOPTED BY THE MASTER RESOLUTION on the Consent
Agenda.
rr
City of Flint, Michigan Page 2 Printed on 10/23/2815
xxxEND_PAGE:treasury01_b36_6099_6552_179
CITY COUNCIL
Summary Meeting Minutes For October 12, 2045
150863
SAW Grant AgreemeniCity of Fiini/Michigan Finance Authority (MFA)Michigan
Depariment of Environmenial Quality (DEQ)/Sirategic Water Quality Initiatives
Grant Program
Resolution resolving that the City Administrator, a position currently held by
Natasha L. Henderson, is designated as the Authorized Representative for
purposes of the SAW Grant Agreement, AND, the proposed form of the SAW
Grant Agreement betwesn the City of Flint, the MFA and the DEQ Is hereby
approved and the Authorized Representative Is authorized and directed to
execute the SAW Grant Agreement with such revisions as are permitted by law
and agreed to by the Authorized Representative, AND, the City of Filnt snal]
repay the Grant, within ninety (90) days of being informed to do so, with interest
at a rate NOT-TO-EXCEED eight (8) percent per year, to the Authority, if the
City of Flint is unable to, or decides not fo, proceed with contructing the project
or implementing the asset management program for which the funding Is
provided within three (3) years of the Grant award, AND, the Grant, if
repayable, shail be a first budget obligation for the City of Flint and the City of
Flint is required, if necessary, to levy ad valorem taxes on all taxable property in
the City for the payment thereof, subject to applicable constitutional, statutory
and local tax rate limitations, AND, the City of Flint shail not invest, reinvest or
accumulate any moneys deemed to be Grant funds, nor shall it use Grant funds
for the general focal government administration activities or activities performed
by municipal employees that are unrelated to the project, AND, the Authorized
Representative Is hereby jointly or severally authorized to take any actions
necessary to comply with the requirements of the MFA and the DEQ in
connection with the issuance of the Grant. The Authorized Representative is
hereby jointly or severally authorized to execute and deliver such other
contracts, certificates, documents, Instruments, applications and other papers
as may be required by the MFA or the DEQ or as may be otherwise necessary
to effect the approval and delivery of the Grant, AND, the City of Flint
acknowledges that the SAW Grant Agreement is a contract between the City,
the MFA and the DEQ, AND, all resolutions and parts of resolutions insofar as
they conflict with the provisions of this resolution are rescinded. [NOTE: Part 52
of the Natural Resources and Environmental Protection Act, as amended,
provides that the MFA, in consultation with the DEQ, shall establish a strategic
waier quality initiatives grant program to provide grants to municipalities for
sewage collection and treatment systems or storm water or non-point source
pollution control. The City of Flint is requesting $2,000,000.00 to establish an
asset management plan.] [NOTE: Agreement is not attached.)
This Matter was ADOPTED BY THE MASTER RESOLUTION on the Consent
Agenda.
Gity of Flint, Michigan
Page 3 Printed on 10/22/2015
xxxEND_PAGE:treasury01_b36_6099_6552_180
CITY COUNCIL
Summary Meeting Minutes For October 12, 2015
150864
150865
150866
City of Flint, Michigan
Contract/City of Flint/County of Genesee/Flint Holding Facility Operation
Resolution resolving that the City Administrator authorizes the appropriate city
Officials to do all things necessary te enter into the attached agreement with
Genesee County for operation of the Flint Holding Facility. [NOTE: The City of
Flint Police Department includes a 110-person hoiding facility with the ability to
hold detainees for up to 72 hours. The Genesee County Sheriff currently
operates the holding facility. The city and the sheriff have agreed to the terms
of a contract for the sheriff to continue operating the facility for a contract price
NOT-TO-EXCEED $2,764,275.00. The agreement is contingent on the city
receiving funding from the State of Michigan to pay the full costs of the contract
and the Sheriff receiving a continued waiver from the Michigan Department of
Corrections.] [NOTE: Agreement is attached]
This Matter was ADOPTED BY THE MASTER RESOLUTION on the Consent
Agenda.
Budget Amendments/FY2016 Budget of the City of Flint/General Fund/Drug
Law Enforcement Fund/Public lmprovement Fund
Resolution resolving that the FY2016 Budget of the City of Flint is hereby
amended to reflect the changes in the attached list of budget adjustments to
the city’s General, Drug Law Enforcement and Public Improvement Funds,
dated October 7, 2015, AND, the Chief Financial Officer is authorized to do all
things necessary to incorporate the attached changes into the (FY2016) Buelget -
and to assign the appropriate account numbers. [NOTE: Budget adjustments
are attached] [City Administrator Submission No. CA0882015.]
SEPARATED FROM MASTER RESOLUTION
Budget Amendments/FY2016 Budget of the City of FlintfWater Fund/Sewer
Fund
Resolution resolving that the FY2016 Budget of the City of Fllnt is heraby
amended to reflect the changes in the attached list of budget adjustments to
the city's Water and Sewer Funds, dated October 7, 2015, AND, the Chief
Financial Officer is authorized to do all things necessary fo incorporate the
attached changes Into the (FY2016) Budget and to assign the appropriate
account numbers. [NOTE: Budget adjustments are attached.] [City
Administrator Submission Ne, CA09S2018.]
SEPARATED FROM MASTER RESOLUTION
Paga 4 Printed on 10/23/2016
xxxEND_PAGE:treasury01_b36_6099_6552_181
CITY COUNCIL Summary Meeting Minutes For October 12, 2015
180872 Budget Amendmeni/Water and Sewer Budget/Switch Back to Detroit Water and
Sewerage Department (DWSD) Water Supply
Resolution resolving that the Finance Department is autharized to process a
budget amendment to the appropriate Water and Sewer funds to facilitate the
switch back to the Detroit water system as soon as practicable, with specific
revenue and expenditure line items to be provided by the Chief Financial
Officer. [NOTE: The State of Michigan and C.S, Mott Foundation have
committed $6 million and $4 million dollars respectively to assist the City with
the cost of purchasing water from the Detroit Water and Sewerage Department
(DWSD) and its successor, the Great Lakes Water Authority (GLWA), unti] the
Clty !s able to received water from the Karegnondi Water Authority (KYA). At
this time the KWA reports that consiruction is on schedule to be completed by
June 30, 2015 [2016]. The City estimates the total cost to purchase water
through DWSD will be $12 million for nine months, The balance of $2 million
not covered by the pledges of State and Local resources Is the responsibility of
the City. A budget amendment is necessary to reflect both an increase in
revenues for the receipt of $10 million in assistance and $2 million of budgeted
Use of Fund Balance, and an increase in expenditures of $12 million for the
purchase of DWSD water supply.]
SEPARATED FROM MASTER RESOLUTION
150875 Administrator/Conversion to Detroit Water
_ System
Resolution resolving that the City Administrator is authorized to enter into
agreements with the Detroit Water and Sewerage Department (DWSD) and
Genesee County Drain Commission (GCDC) for conversion to the Detroit
Water System.
SEPARATED FROM MASTER RESOLUTION
186876 Establishment/indigencus Peoples Day
Resolution resolving that the City of Flint shall recognize Indigenous Peoples
Day on the second Monday in October and use it to reflect upon the invaluable
contributions made by Indigenous Peoples to aur community.
SEPARATED FROM MASTER RESOLUTION
a
Clty of Flint, Michigan Page 5 Printest on 10/23/2018
xxxEND_PAGE:treasury01_b36_6099_6552_182
CITY COUNCIL
Summary Meeting Minutes For October 12, 2015
150865
150866
City of Flint, Michigan
Budget Amendments/FY2016 Budget af the City of Flint/General Fund/Drug
Law Enforcement Fund/Public Improvement Fund
Resolution resolving that the FY2016 Budget of the City of Flint is hereby
amended to reflect the changes in the attached list of budget adfustmenis to
the city's General, Drug Law Enforcement and Public Improvernent Funds,
dated October 7, 2015, AND, the Chief Financial Officer is authorized to do all
things necessary to incorporate the attached changes into the (FY2016) Budget
and to assign the appropriate account numbers. [NOTE: Budget adjustments
are attached.] (City Administrator Submission No. CA0982015.]
A motion was made by Councilperson Kincaid, seconded by Councilperson
Nelson, that this matter be Adopted. The motion carried by the following vote:
Aye: 7- Councilperson Poplar, Councilperson Nelson, Chairperson Freeman,
Councilperson Galloway, Councilperson VanBuren, Councilperson Kincaid
and Councilperson Mays
Absent: 2- Vice President Davis and Councilperson Winirey
Budgst Amendments/FY2016 Budget of the City of FlintWater Fund/Sewer
Fund
Resolution resolving that the FY2016 Budget of the City of Flint is hereby
amended to reflect the changes in the attached list of budget adjustments to
the city’s Water and Sewer Funds, dated October 7, 2015, AND, the Chlef
Financial Officer is authorized to de all things necessary to incorporate the
attached changes into the (FY2016) Budget and to assign the appropriate
account numbers, [NOTE: Budget adjustments are attached.] [City
Administrator Submission No. CA0992015.]
Amotion was made by Councilperson Kincaid, seconded by Councilperson
Nelson, that this matter be Adopted. The motion carried by the following vote:
Aye: 8- Councilperson Poplar, Councilperson Nelson, Chairperson Freeman, Vice
President Davis, Councilperson Galloway, Cauncilnerson VanBuren,
Councilperson Kincaid and Councilperson Mays
Absent: 1- Councilperson Winfrey
Page 6 Printed on 10/23/2015
xxxEND_PAGE:treasury01_b36_6099_6552_183
CITY COUNCIL
Summary Meeting Minutes For October 12, 2015
150872
150875
City of Filat, Michigan
Budget AmendmentWater and Sewer Budget/Switch Back to Detroit Water and
Sewerage Department (DWSD) Water Supply
Resolutian resolving that the Finance Department is authorized to process a
budget amendment to the appropriate Water and Sewer funds to facilitate the
switch back to the Detroit water system as scon as practicable, with specific
revenue and expenditure line items to be provided by the Chief Financial
Officer. [NOTE: The State of Michigan and C.S. Mott Foundation have
committed $6 million and $4 million dollars respectively to assist the City with
the cost of purchasing water from the Detroit Water and Sewerage Department
(DWSD) and Its successor, the Great Lakes Water Authority (GLWA), until the
City ls able to recsived water from the Karegnondi Water Authority (KWA). At
this time the KWA reports that construction is on schedule to be completed by
dune 30, 2015 [2016]. The City estimates the total cost to purchase water
through DWSD will be $12 million for nine months. The balance of $2 million
not covered by the pledges of State and Local resources Is the responsibility of
the City. A budget amendment is necessary to reflect both an increase in
revenues for the receipt of $10 million in assistance and $2 million of budgeted
Use of Fund Balance, and an increase In expenditures of $12 million for the
purchase of DWSD water supply.)
A motion was made by Councilperson Kincald, seconded by Councilperson
Nelson, that this matter be Adopted. The motion carried by the follawing vote:
Aye: 8- Councilperson Poplar, Councilperson Nelson, Chairperson Freeman, Vice
President Davis, Councilperson Galloway, Councilperson VanBuren,
Councilperson Kincaid and Councilperson Mays i:
Absent: 1- Councilperson Winfrey
Administratos/Conversion to Detroit Water
System
Resolution resolving that the City Administrator is authorized to enter into
agreements with the Detroit Water and Sewerage Department (DWSD) and
Genesee County Drain Commission (GCDC) for conversion to the Detroit
Water System.
Amotion was made by Councilperson Kincaid, seconded by Councilperson
Nelson, that this matter be Adopted. The motion carried by the following vete:
Aye: 8- Councilperson Poplar, Councilperson Nelson, Chairperson Freeman, Vice
President Davis, Councilperson Galloway, Councilperson VanBuren,
Councilperson Kincaid and Councilperson Mays
Absent: 1- Councilperson Winfrey
Page 7 Printed on 12/23/2015
xxxEND_PAGE:treasury01_b36_6099_6552_184
CITY COUNCIL Summary Meeting Minutes For October 12, 2075
150876 Establishment/indigenous Peoples Day
Resolution resolving that the City of Flint shall recognize Indigenous Peoples
Day on the second Monday in October and use it to reflect upon the invaluable
contributions made by Indigenous Peoples to our community.
A motion was made by Councilperson Kincaid, seconded by Couneliperson
Nelson, that this matter be Adopted. The motion carried by the following vote:
Aye: 8~ Councilperson Poplar, Councilperson Nelson, Chairperson Freeman, Vice
President Davis, Councilperson Galloway, Councilperson VanBuren,
Councilperson Kincaid and Councilperson Mays
Absent: 1- Councilperson Winfrey
Gity of Flint, Michigan Page 8 Printed on 10/23/2015
xxxEND_PAGE:treasury01_b36_6099_6552_185
oe Se2yq34
130886
(Bid #1600002) susmission no. CH /0 22015
presentep: [O° &f-
ADOPTED:
RESOLUTION TO BROWN & SONS CO. FOR THE ANNUAL SUPPLY OF BRAKE PARTS.
BULBS, BREAKERS, SPRAYS AND FILTERS
BY THE CITY ADMINISTRATOR
RESOLUTION
The Finance Department, Purchases and Supplies Division, has solicited a bid for brake
parts, bulbs, breakers, sprays and filters for a three year period as requested by the Fleet Division; and
Brown & Sons Co., 1720 Davison Rd., Flint, Michigan was the lowest responsive bidder